April 5, 2023 at 7:30 AM - Facility Committee Meeting

Description:  The purpose of this agenda item is to review the concrete reinforcing steel bids. Attached please find a summary of the bids received. Vogel is recommending the bid from Badgerland. Administration is requesting a recommendation for the School Board meeting on April 10th. 

Description:  The purpose of this agenda item is to review the structural steel install bids. A bid summary will be presented at the meeting. Administration is requesting a recommendation for the School Board meeting on April 10th. 

Description:  The purpose of this agenda item is to provide an update on the furniture vendor selection process. The Facility Committee previously recommended approving the furniture selection process proposal from EUA. The School Board approved this proposal and EUA has been working through the vendor selection process. A request for quote was submitted to 7 furniture vendors. These furniture vendors were selected jointly between the district and EUA. We received 6 responses, and these responses were jointly evaluated by the district and EUA. Based on the evaluations, 3 vendors will be interviewed on Thursday, April 6th. These vendors are Demco, Duet, and Atmosphere. The intention of the interview team is to provide a recommendation for the April 10th School Board meeting. 

Description:  The purpose of this agenda item is to review the districtwide maintenance planning process. Please see the attached Vogel Maintenance List file that was shared with the Facility Committee at the February meeting. This file prioritizes maintenance work across the district. Approximately $6.4 million of maintenance work was included in the $175 million dollar referendum budget. This maintenance budget of $6.4 million has the potential to increase over the length of the project as contingency funds become available, or as interest funds are earned. 

Description: 

The purpose of this agenda item is to review the HVAC portion of the districtwide maintenance projects. The district has been working with NAMI to review all potential HVAC projects. Attached please find a document from NAMI that organizes this HVAC work as follows:

$1,090,000 High Priority (in red)
$1,093,000 - Medium Priority ( in yellow)
$687,000 - Lower Priority (in green)

The numbers above reflect budgetary estimates, not final quotes.  The high priority projects in red have a budget estimate of $1,090,000, which can be compared to a budget estimate of $968,000 in HVAC projects currently included in the Vogel list that is aligned with the $6.4 million referendum budget. 

Pete Rothering from NAMI will be present at the meeting to discuss the HVAC prioritization and the projects identified as high priority. Pete will review the timeline for the high priority projects. Administration will request Facility Committee feedback on this topic. 
 

Description:  The purpose of this agenda item is to review the 2023-24 capital maintenance projects. The Budget and Facility Committees reviewed this topic last month, and indicated a preference to fund capital maintenance projects from Fund 49 (referendum fund), while building up a capital maintenance fund in Fund 10 (general fund). Previously, all capital maintenance projects were funded through Fund 41. 

Attached please find a list of 2023-24 capital maintenance projects. Please note that we are still working on obtaining quotes for some of the projects, and we will bring these quotes back to the May committee meeting. Administration is requesting approval of the projects with quotes on this list, which totals $312,932. The total anticipated requests for 2023-24 will be approximately $525,000, which is the typical annual expenditure for capital maintenance projects. 

Description:  Administration will be requesting several meetings over the next several months to continue the various steps with the November referendum planning process. 

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