March 8, 2023 at 7:30 AM - Facility Committee Meeting

Description:  The purpose of this agenda item is to review bids related to the new Heritage Elementary School project. Vogel is requesting consideration of approving bids for elevators and fire protection at the March 13th School Board meeting. Bids will be available for review by the Facility Committee on March 8th. Bids are not available at the time of the release of this packet. 

Description:  The purpose of this agenda item is to review the Warrior Stadium project planning process. The School Board has previously approved a planning process for the track replacement, bleacher expansion, and related improvements. Attached please find information from Roxanne Johnson on the design for this work and a construction estimate. 

Roxanne Johnson will be present at the meeting to share progress to date. There is a potential path to move forward with this project in the summer of 2023. This path would require the School Board to approve the project at the March 13th School Board meeting with a motion similar to the following " Approval for administration to proceed with the Warrior Stadium track replacement, bleacher expansion, and related improvements at a cost not to exceed $1.2 million." Administration would work with Roxanne Johnson to select the vendors for this project. The alternative approach would be a summer of 2024 project where the bids for each section of the project work can be formally presented to the School Board for approval. Administration will seek input from the Facility Committee on these project options. 

 

Description:  The purpose of this agenda item is to provide an update on the varsity softball field lighting project. The School Board has previously approved a planning process to install lights on the varsity softball field. The design process has been completed for the lighting project, and the project is ready for bidding. Attached please find information from Retter on the design of the softball field lights on the varsity field. 

The district has received communication from the softball boosters group requesting consideration of a review of which field should be considered the best long term option for the varsity field. The current junior varsity field may be a better option for the varsity field. The district originally considered lights on the junior varsity field when the fundraising effort for the team center building was taking place. Administration is seeking feedback from the Facility Committee on this topic.

We can pause the bidding process for the varsity field softball lights while this review is taking place. The district would need to invest additional design into evaluating the lighting project on the current junior varsity field, as well as a professional review of the two fields so that the Facility Committee would be able to evaluate the option of moving the varsity field to the junior varsity field. If the Facility Committee supports this review, administration would recommend beginning this work immediately. The additional design work on the lights would cost approximately $7,000 plus the evaluation of the fields and supporting facilities. 

Description:  The softball booster club is requesting consideration of donating an indoor batting cage for the softball program to be used at the Middle School or the Intermediate School. The softball booster club has been invited to the meeting to share information on this request. 

Description:  The purpose of this agenda item is to review the district's funding strategy for districtwide maintenance. The school board has reserved $300,000 per year in Fund 10 for future maintenance projects. All maintenance projects could then be funded through the Fund 49 November 2022 referendum funding, likely through the 2026-27 school year. The 2027-28 school year would then begin the use of the Fund 10 reserved maintenance dollars, which will have accumulated to $1.8 million. Administration will seek input from the Facility Committee and the Budget Committee on this funding strategy. 

Description:  Administration will be requesting several meetings over the next several months to continue the various steps with the November referendum planning process. 

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