February 13, 2023 at 6:00 PM - Regular Meeting

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Description:  If time allows before 7:00 p.m., the Board may use this time for Board Development, scheduling meetings, or other logistics/operational matters.

Description:  Action should be taken to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.

Description:  Kaden Cerdena and Isabelle Hahn are the high school student representatives and will provide an update on activities from the high school.

Description:  Members of the WTA will provide an update from the teachers.

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Members of the board who attended  the State School Board Convention will share information.  Katie Dotzler attended the delegate assembly,  and will share information.

Description:  The evaluation meeting has been scheduled for April 6, 2023 @ 5:30PM. All tools have been shared with the Board.  Please have the evaluation tools completed and turned into Rebecca by March 17, 2023


 

Description:  Attached please find three documents related to the Community Engagement Event on Social Emotional Learning we are planning for March 6th:
1.  Draft Agenda
2.  Draft Personal Invitation to those people specifically identified by Board Members.
3.  Draft general invitation to all parents.

The administration will present to the Board the plan for this event and will seek your input and feedback to ensure we address your vision for this community meeting.


 

Description:  Per a request from the Board, Brian Grabarski will provide context to the superintendent search process, and share what he learned on this topic at the School Board Convention in Milwaukee.

Description:  When the District first added Computational Thinking as a course at the high school, it was added as an elective credit as that was where the computer science courses were categorized at the time.  DPI subsequently provided a framework for reviewing computer science courses for math credit and the district has added semester-length mathematics classes in Introduction to Statistics and Discrete Mathematics that could be combined with Computational Thinking for a year's credit.  The Mathematics Department is recommending that a math credit be granted for Computational Thinking.   Tim Schell has reviewed the DPI criteria and our course meets the criteria. 

The Curriculum Committee reviewed this request and voted 3-0 to forward it to the full Board for consideration.

Description:  Lisa Jondle, Director of Student Services, and Pam Emmerich (teacher and coordinator) will present to the Board the implementation plan for bilingual programming.  WCSD has reached the threshold numbers where we are mandated to offer bilingual programming in Spanish as part of our EL program.  We have been operating under a temporary waiver for the last two years, have engaged with staff on an extensive planning process, and are ready to move to implementation for the 2023-2024 school year.

The Curriculum Committee reviewed this program plan and has approved it moving to the full Board on a 3-0 vote.

Description:  Attached please find the presentation that was shared with the facility committee. The presentation includes information on a budget update for the new Heritage Elementary school,  the bids that will be considered over the next several months and updated information on the schedule and planning for districtwide maintenance. 

Description:  The purpose of this agenda item is to seek School Board approval of the subcontractor selection process for earthwork for the new Heritage Elementary School. Attached please find a summary of the financial responses from the earthwork firms that participated in this process. Also please find attached a communication from one of the firms regarding their interest in working for our district. Vogel Brothers representatives will be at the meeting to review this information with the School Board members. Administration recommends approval of an earthwork subcontractor at the February 13th meeting to continue moving forward with the construction process for the new Heritage Elementary School. 

Description:  The purpose of this agenda item is to seek School Board approval of the subcontractor selection process for concrete redi-mix for the new Heritage Elementary School. Attached please find a summary of the financial responses from the concrete redi-mix firms that participated in this process. Vogel Brothers representatives will be at the meeting to review this information with the School Board members. Administration recommends approval of a concrete redi-mix subcontractor at the February 13th meeting to continue moving forward with the construction process for the new Heritage Elementary School. 

Description:  The purpose of this agenda item is to seek School Board approval of the subcontractor selection process for concrete reinforcements for the new Heritage Elementary School. Attached please find a summary of the financial responses from the concrete reinforcements firms that participated in this process. Vogel Brothers representatives will be at the meeting to review this information with the School Board members. Administration recommends approval of an concrete reinforcements subcontractor at the February 13th meeting to continue moving forward with the construction process for the new Heritage Elementary School. 

Description:  The facility committee is recommending approval of a planning process for maintenance work in the summer of 2023 for the middle school roof and fire alarm system. Bids will be presented at a future meeting. 

Description:  EUA Architects has provided a proposal to manage the furniture procurement process for the referendum projects. At the facility committee meeting, EUA staff and the district compared this proposal to the process that was followed during the 2014 referendum. The facility committee is recommending approval of the proposal.  

Description:  The purpose of this agenda item is to request school board approval of three Fund 41 Capital Projects. As a reminder, the School Board transferred all new capital projects funds into the General Fund, Fund 10, at the start of the 2021-22 fiscal year. These funds are being segregated in the Fund 10 fund balance for future use. The Fund 41 Capital Projects fund was then planned to be spent and closed for future use. This funding plan was related to feedback from the rating firm Moody's when the district's bond rating was downgraded in the spring of 2021. 

Fund 41 had a balance of $807,447 entering the 2022-23 fiscal year. The School Board approved capital maintenance projects for 2022-23 in the spring of 2022. The current balance of unspent/unencumbered funds is $300,732.

Attached please find a written description of the potential projects. The facility committee is recommending approval of these projects. 

If these additional projects are approved, the funds in Fund 41 will be utilized, and $300,000 per year will be reserved in Fund 10 for future maintenance projects. All maintenance projects could be funded through the Fund 49 November 2022 referendum funding, likely through the 2026-27 school year. The 2027-28 school year would then begin the use of the Fund 10 reserved maintenance dollars, which will have accumulated to $1.8 million. Administration will seek school board input on this topic. 

Description:  The purpose of this agenda item is to request school board approval of the investment plan for the November 2022 Referendum funds. The district has completed borrowings for $9.98 million and $99 million so far. 

Brett Weeden from PMA joined the budget committee meeting via Zoom and reviewed the interest rate options available to the district. Brett reviewed the options through the One Community Bank, other local banks who expressed an interest, shorter term investment pools (LGIP & WISC), national banks, and federal government investments. The budget committee recommended approval of an investment plan that provides a total investment to the One Community Bank of $30 million and then places additional investments beyond the $30 million based on the highest interest rate return available. The $30 million maximum at One Community Bank includes all district accounts.
 

Description:  The increased rates of staff change in hourly positions has created a challenge for supervisors in the area of evaluation due to the volume of evaluations needed.  The current handbook (section 10.0) states that employees will be evaluated in each of their first three years of employment in the district and every third year after that.  

This proposed change would read that an employee will be evaluated in their first year of employment and every third year after that, unless the employee requests it or their supervisor feels that it is necessary.

The HR Committee reviewed this request and voted 3-0 to forward it to the full Board for consideration.

Description:  The District Insurance Committee has created a plan structure recommendation for the 23/24 plan year, using the three percent (3%) increased district contribution in the current budget drafts.

The Insurance Committee used market data, peer district comparison, advice from USI, and a survey of WCSD staff to create the attached plan.

The plan involves an increase in both deductible and co-pay levels in the traditional HMO and POS options and a new high deductible / health savings account option. This agenda item will be brought back to the March school board meeting for approval. 
 

Description:  Attached please find information regarding the Second Friday in January Student Count. The first attachment provides the grade by grade information and the second attachment compares September student counts to January student counts. 

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of January 2023.

Description:  Attached you will find the 2022-23 Budget Status report as of January 31st, 2023, and the Cash Reconciliation report for December 2022.

Please contact Allie Dye at alexandradye@waunakee.k12.wi.us if you have questions about any of these reports.

Description:  The safety log report is required to be presented and approved by the Board per the safety grants that we received.  It tracks the requisite drills that we need to perform in the school buildings.

Description:  Attached please find a request from a student and his parents to allow him to compete in the Arcadia Invitational Track Meet in Arcadia, CA. 

The parents are asking for a one-time exception to Board Policy 352 which limits athletic trips to bordering states and Policy 535.21 which prohibits volunteer coaches from supervising athletes without a paid coach present. 

In this case, the student will be traveling with his parents to the track meet, which is an elite invite-only event, for which he has qualified.  WIAA has been consulted, and his participation in this event is allowed.

This request is supported by Jen Grabarski, Track Head Coach, and the administration.

Description:  Donation of $4200 of Labor to construct 3 new trophy cases in the HS Commons area..  Donated by Matt & Jessica Uftring

Donation of $1000 from Meffert Oil Company from the Pride Pump Campaign.  This will be put into a fund to use for student need.

Description:  Boys Lacrosse   - 4/6/23 Rockford IL , 4/15/23 Libertyville, IL 

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