December 12, 2022 at 5:30 PM - Regular Meeting

Description:  The Board Development agenda item is meant to provide the Board with the opportunity to discuss Board Operations.  For the December 12, 2022 meeting, the items that will be discussed include:

• Follow Up to Board/Staff Listening Sessions
• Discuss Closed Session Processes
• Review when a school board member should recuse themselves from a vote.
• Discuss the timing/process for Board/Superintendent Evaluations.

Description:  Review and consider the open meeting minutes for the 11/14/22.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 -- Public Participation at Board Meetings is enclosed for your reference. Individuals making a public comment should include their name, address and relationship with the school district.  Each individual will be allowed 3 minutes to comment.  The Board will allow 30 minutes for public comments.

Description:  Isabelle Hahn and Kaden Cerdena will give the students report. 

Description:  Members of the WTA will give a teaching update

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Attached is the Summary Table with comments from the various stages of policy  review.  This document will serve as a guide to reviewing the policies on the agenda for the December12th meeting.

Description:  Consider PRG versions as revised.

Description:  Consider PRG versions as revised.

Description:  Consider PRG versions as revised.

Description:  Consider keeping current policy as reviewed.

Description:  Consider for Repeal

Description:  The purpose of this agenda item is to request school board approval of a baseball fundraising request. The facility committee is recommending approval on a 3-0 motion. The facility committee requested the baseball boosters to have a consistent sponsorship fee program with the program approved for the softball program approved last spring. 

The baseball boosters are seeking approval to sell advertising on the outfield fences to raise funds. Attached please find the request from the baseball boosters. The request outlines the activities that could be funded through fundraising efforts. 

Administration had the opportunity to meet with the baseball head coach and a parent from the baseball boosters to discuss fundraising efforts moving forward after the Title IX report. The baseball boosters are aware that any facility improvements moving forward will need to result in similar amenities to both the baseball and softball fields. Administration will be meeting with all booster organizations in the near future to review fundraising efforts moving forward. Please know that this fundraising request will not result in the approval of any facility enhancements that create inequities between the baseball and softball programs. 

Description:  The purpose of this agenda item is to request school board approval of a scoreboard replacement at the Warrior Pitch. The facility committee is recommending approval on a 3-0 motion. Attached please find the quote from both the scoreboard vendor and the installer. 

The Warrior Pitch fundraising account through WAEF already has the funds available to pay for this scoreboard replacement. 

Description:  The purpose of this agenda item is to discuss the November 8th referendum planning process and next steps. Attached please find a presentation that was shared with the facility committee. The facility committee is recommending approval on a 3-0 motion to move forward with the planning process for: softball lights, high school library furniture, and the Warrior Stadium Bleacher Expansion/Track Renovation. The projects themselves will still require subsequent approval by the school board after the bids have been received. 

 

Description:  The Administration will provide a summary report on the individual school and district annual report cards that were recently released from the Wisconsin Department of Public Instruction.  The full reports from DPI are included under the Extra Tab in BoardBook.

The Curriculum Committee did a thorough review of the report cards during their most recent meeting.

Description:  The purpose of this agenda item is to discuss the draft of the 2023-2024 budget process. Attached please find the budget timeline. No action is necessary on this agenda item. 

Description:  The purpose of this agenda item is to review enrollment projection scenarios. Attached please find a document that includes historical  Third Friday in September counts and several enrollment projection models. Administration is recommending a budget planning process utilizing the 5-year average for enrollment planning. The most significant take-away from the attached document is that we will have a reduction in our student count of 101 students by moving our existing enrollment from one grade to the next. The 5-year average is projecting an increase of 110 new students, which nets out to a +9 overall. The budget committee is recommending the use of the 5-year average for budget planning purposes. No action is required on this agenda item. 

Description:  The purpose of this agenda item is to review the financial plans shown in the attached presentation related to the November 8th referendum. Administration is seeking school board feedback on the example financial plans that are included in this presentation. 

You are welcome to view the budget committee meeting if you are interested in watching the detailed discussion on this topic. The budget committee members indicated a preference for the third example financial plan. Administration will ask the committee members to share their thoughts with other board members. 

Description: 

To strengthen the school nurse and health service workforce, the Department of Health Services has awarded this funding to CESA #1 to help local public and non-public schools’ health services in their recovery from the impacts of COVID-19.

This grant is available through June 30, 2023. All qualifiable activities must take place between July 1, 2022 and June 30, 2023 and be based on the two strategies outlined in the attachment.

Based on our current full-time staffing and the one-time nature of the funds, administratively we are recommending the disbursement of the grant via retention bonuses to current health staff.  Attached is a potential disbursement plan.

The disbursement plan was reviewed by the HR Committee and approved on a 3-0 vote to forward to the full Board for consideration.

Description:  For administrative efficiency, the Summer School Administration and Human Resources are seeking to tie wage increases to the prior year's base wage increase.  For example, a 4.7% increase for Summer School 2023 would result in teachers delivering enrichment courses being paid $31.41 ($30 in 2022) and those teaching remedial courses being paid $36.65 ($35 in 2022).

The HR Committee reviewed this proposed plan and approved it on a 3-0 vote for consideration by the full Board.  This action connects compensation decisions together.

Description:  The administration will provide a referendum project update at Monday's Board Meeting.  This update will provide an overview of some of the plans being reviewed by the Plan Commission for the New Heritage Elementary.  Key planning dates are included in the presentation provided to the Facility Committee that are addressed earlier in this agenda.

Additionally, the administration will discuss with the Board a desire to incorporate a local historical/legacy perspective into the new schools as they are designed and constructed.

Description:  The purpose of this agenda item is to seek school board approval on the first phase of the borrowing for the November 8th referendum. Please see the presentation under the budget committee that shares more specific information about the financial plan for the November 8th referendum. 

Attached please find a draft resolution. The resolution is a draft because a competitive sale of the borrowing is taking place on Monday, December 12th. The results of that competitive sale will be shared with the school board at the meeting. 

Attached also please find the bond rating from Standard & Poors. PMA recommended the district request a bond rating from S&P instead of Moodys. We are pleased to report that S&P upgraded the district's bond rating to a "AA-". We will share information about this process at the meeting.

Please let Steve or Allie know if you have any questions on this agenda item. 

Description:  The purpose of this agenda item is to review the draft 2021-22 audit report. Please recall this is the second year of receiving an audit report from Wipfli.

Attached please find the draft audit report as well as the draft required School Board Communication report. The audit is in draft form as we are waiting for the final version of our actuarial study to be completed. The actuarial study identifies the costs related to our local post-employment benefits program. Please note the draft school board communication report does not identify any concerns from the audit firm. 
 

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of November 2022. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.

Description:  Attached you will find the Budget Status report as of November 30, 2022 and the Cash Reconciliation report for October 2022.

Description:  The purpose of this agenda item is to review the district census report. The 2022-23 district census process has been completed. The census was completed by utilizing existing student data from the Infinite Campus database, and an online data collection process. The information from the online data collection process is then entered into the student records database by attendance area to create a census report by elementary building. Please see the attachment that includes the census numbers by attendance area and changes in census numbers between years. The following are some observations about the information that is attached:

1. The census report indicates 4 sections of kindergarten at Arboretum, 5 sections at Prairie and 5 sections at Heritage. The census report has identified 288 potential 23-24 K students, compared to 299 the year prior. 
2. The elementary attendance boundaries are holding to capacity in each attendance area, with Heritage and Prairie having a similar number of K resident students. 
3. We will need to monitor the 23-24 4K open enrollment students as the families determine what school district the students will attend for kindergarten.

Please contact Allie Dye if you have any questions about the attached information. 

Description:  Attached please find the district safety plan that needs to be approved by the school board. For safety purposes, this plan is not made available to the public.

Description:  Please make sure you have notified Rebecca by the end of the 12/12/22 meeting if you plan to attend the convention and if there are any special pre-conference workshops or meals you wish to attend. 

Thank you.