September 12, 2022 at 5:30 PM - Regular Meeting

Description:  Consider the August 8, 2022 regular meeting minutes and August 22, 2022 additional meeting minutes

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  The Board of Education provides a public listening session for the public to comment on any item related to the governance or management of the WCSD.  A copy of Board Policy 187 - Public Participation at Board Meetings is attached for your reference. Each commenter will be allowed 3 minutes.  An hour will be allowed for this item

Description:  Izzy Hahn and Kaden Cerdena will be representing the Student Council at Board of Education meetings for the 2022-2023 school year. 

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  The approved Board Priorities for 2022-2023 are attached.  The administration may provide an update on Monday regarding Priority #1.

Description:  Randy Guttenberg will provide the Board with an update on the start of the 2022-2023 school year. 

Description:  Review and Consider the 08/29/22 Meeting Minutes

Description:  The purpose of this agenda item is to request school board approval of the 2021-2022 Fund Balance Allocations. Attached please find a report with the fund balance allocations as of 06/30/2022.

The Budget Committee is recommending allocating $25,000 toward the branding efforts. In addition, the committee is recommending identifying the $300,000 in capital maintenance projects that were moved from Fund 41 to Fund 10 in the 2021-2022 fiscal year. The committee also requested the creating of the "Hybrid" option for the fund balance allocation. The Hybrid option is the higher balance for each building/department. The traditional fund balance allocation has also been identified. Administration is requesting approval of one of these options for the start of the 2022-2023 fiscal year.

Description:  Reveiw and Consider the 08/29/22 Meeting Minutes

Description:  The Facility Committee reviewed the process for selecting subcontractors for the November 2022 referendum process. The Facility committee will be conducting interviews during the week of October 3rd and recommendations will be made for the October 10th regular school board meeting.

Description:  The facility committee reviewed a science lab project for the middle school. The facility committee is recommending approval of this project out of the capital maintenance funds from the Fund 41 budget.

Description:  Review and Consider the minutes from the 08/29/22 meeting.

Description:  Attached please find a document with the District's Mission Statement, Vision Statement, and Visionary Aspirations, along with DRAFT DEI Statement options.  The DEI Committee members discussed and offered language for a DEI statement, of which three options are included in the attached document.  Committee Chair, Mark Hetzel, would like feedback from the Board on these three DRAFT statements.

Description:  Review and Consider the 08/30/22 Meeting Minutes

Description:  Attached please find a memo from Tim Schell requesting that we establish a Robotics Club at the high school.  Initial funding for this program can be supported by funds from our State CTE Grant, managed by Michelle McGlynn.  This club is being proposed by the administration per a need identified within our STEM program by the advisory group associated with the Innovation Center.  The administration would like to start a club in this area of study first, prior to offering a course proposal.  A robotics class is in the vision for the future.

The Co-Curricular Committee recommends the establishment of this club with the associated 3.5% advisor stipend on a 3-0 vote.

Description:  Review and Consider the minutes from the 8/30/22 meeting.

Description:  The administration is seeking to better serve the district's technology needs by eliminating two open technology assistant roles and replacing them with an additional computer technician.  The additional computer technician is a district-level role and would permit coverage by the team of two buildings per technician.  A Computer Technician role is more common in the technology field and it's related skill-set and compensation package is more externally competitive, making a hire more likely.

Description:  WCSD has classified staff openings (Assistants, Regular Ed Paras, Special Ed Paras) at numerous schools at this time.  The HR Committee has recommended that the full Board consider eliminating the first two steps in the wage schedule for Classified Staff in L2 (LTMC Asst, Reg Ed Para), L3 (Health, Tech Asst) and L4 (Special Ed and ELL Paras).  The starting hourly rate would then increase, as would all current employees in those classifications.

Description:  Review and Consider the 09/08/22 Meeting Minutes

Description:  Attached please find documents associated with the November 8th referendum.  The administration will review these items with the Board on Monday and solicit your feedback.

Specifically, we will review the communications plan and meeting schedule, draft referendum presentation, and a draft of the 2nd referendum mailing. Will will also review the guidelines for referendum advocacy, and discuss some of the initial work of the Heritage Visionary Committee.  We are still working with our referendum team on the 2nd referendum mailing, and will attach it to BoardBook if it is completed before Monday, or we will bring it to the meeting on Monday to share with the Board.

Description:  The purpose of this agenda item is to request school board approval of the resolution for our cash flow borrowing process for the 2022-2023 school year. Attached please find the resolution that administration is recommending for approval.

The resolution provides the parameters for moving forward with a cash flow borrowing process. Our district completes an annual cash flow borrowing process to account for the differences between the receipt of revenues and the payment of expenses. The process for 2022-2023 takes into account the November 2022 referendum process as a school district can only borrow up to $10,000,000 per year tax exempt. This cash flow borrowing process is taxable so that the potential $10 million referendum borrowing in December would be tax exempt.

Description:  Attached please find the Seclusion and Restraint Report for 2021-2022 that the administration is required to report to the Board on an annual basis.  Tiffany Loken will be present at Monday's meeting to answer any questions related to this report/data.

Description:  Attached please find the Parking Lot Lease Agreement, for your consideration, between the WCSD and the Village of Waunakee.

Description:  Last year, the Waunakee Community School District entered into a one-year Memorandum of Understanding (MOU) with the Psychotherapy Center of Waunakee to provide on-site services for students in grades 9-12.  The administration has met with the leadership of the Psychotherapy Center of Waunakee on a monthly basis throughout the 2021-2022 school year.  The administration is recommending continuation of this partnership for the 2022-2023 school year, and the attached MOU is on the agenda for your consideration and action.

 

Description:  National Merit Scholars - Brian Borowski

Description:  Attached you will find the Budget Status report as of June 30, 2022 and the Cash Reconciliation report for July 2022.

Description:  The purpose of this agenda item is to request approval of Fund 21 student activity accounts. I have attached a report from the district financial system listing the student activity accounts by building, along with the ending account balance on June 30th, 2022. The School Board policy on student activity accounts requires an annual School Board review and approval of student activity accounts. Student activity accounts by School Board policy are managed by Building Principals/Administrators.

NOTE: The School Board policy on this topic is a Fund 60 Student Activity Account policy. Fund 60 accounts were closed in the 19-20 fiscal year and moved to Fund 21 per new national accounting requirements. We are continuing the practice of bringing these accounts forward to the School Board even though it is not required by policy for Fund 21.

These accounts are typically used by student organizations for fundraising for activities above and beyond what the district budget is able to support. Student activity account equity balances carry over from one fiscal year to another. I would like to point out that student activity equity accounts with a positive balance are reflected with a negative sign (in red), as student activity equity accounts are balance sheet accounts on the district financial system. A positive balance actually indicates a negative account balance. Negative account balances are allowed by policy under certain circumstances. 

NOTE: We are working with those who have negative balances to bring them back to a positive balance.

 

Description:  The purpose of this agenda item is to request School Board approval of the fund balance allocations. Please recall that during the month of June, the School Board approved fund balance classifications to comply with national accounting standards. Attached please find the Annual Meeting Treasurer's Report, an all Funds fund balance report and a fund balance report detailing the accounting of the Fund 10 937900 and 938900 fund balance accounts.

The final 21-22 Fund 10 fund balance is $8,695,515.45 or 15.1% of the 22-23 Fund 10 expenditure budget approved in July by the School Board. The 15.1% compares to a number of 13.7% in 21-22. The Board policy on fund balance has a statement of working towards maintaining a 15% balance.

The 21-22 fiscal year was the fourth year when funds were set aside for the replacement of the turf field for Warrior Stadium, and the second year when funds were set aside for the replacement of the turf field for Warrior Pitch. You can see the balance in the 937900 fund balance account. Please recall that School Board policy allows buildings/departments to carry over funds from one fiscal year to the next. You can see the balances in the 938900 fund balance account.

Description:  The Fishing Club and the BSU both qualify for paid advisor positions.  We are working to bring these requests forward in the spring of the year, which is a change from past practice of them coming in the fall.  These two clubs were not included in the spring and should have been part of the list for consideration.  Both clubs have been in existence and are successful at the high school for three years or more.