August 8, 2022 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c)(e) AND (f)
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III.A. Review Minutes of July 11, 2022 Meetings
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III.B. Review Individual Administrator, Teacher Contract Recommendations, Resignations and Retirements..
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III.C. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review 2022-2023 Department Chairs, Building Coordinators and New Teacher Advisors
Description:
These advisory postions are included on the co-curricular report.
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III.F. Review the Terms of a Lease to be Negotiated with the Village of Waunakee for Use of Parking Stalls Adjacent to the Former Public Library Building
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
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V.A. Board Retreat Planning Update
Description:
Joan Ensign will provide an update to the Board on the planning and agenda for the Board's Retreat.
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VI. APPROVAL OF MINUTES
Description:
Review the minutes for the July 11, 2022 regular meeting, July 25, 2022 Additional meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Teacher Update
Description:
Members of the WTA will provide an update on items related to the teaching staff.
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IX.B. Board Reports/Action Items
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IX.B.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.
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X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Curriculum Committee
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X.A.1. Review the minutes of the 07/14/22 Curriculum Committee Meeting.
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X.A.2. Assessment Schedule
Description:
Attached please find the Testing and Assessment Schedule for the 2022-2023 School Year. Tim Schell and Amy Johnson will present this plan to the Board on Monday evening.
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X.B. DEI Committee
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X.B.1. Review Minutes from the 08/01/22 meeting
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X.B.2. Review the Priorities of the Board's DEI Committee
Description:
The Committee is in the process of working its way through the recommendations from the DEI Ad Hoc Committee. A report on their directions related to these recommendations will be forthcoming at a future meeting.
Additionally, based on the meetings that board members held with students at the high school last spring, the Committee discussed the desire to have a student leadership event at the high school this fall. The concept of the event is to engage the students on ways to work together in supporting a positive and welcoming school climate. The administration will work with staff on this concept and will keep the Committee and the Board informed. |
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X.C. Co-Curricular Committee
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X.C.1. Review Minutes of the 8-1-2022 Meeting
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X.C.2. Review the Co-Curricular Report for Spring Activities, Booster Club Reports from 2022, and Athletic Department's Priorities for 2022-2023
Description:
Attached please find a memo from Aaron May, Athletic Director, and associated documents that Mr. May reviewed with the Committee at their meeting. The topics discussed included::
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X.D. Policy Committee Meeting
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X.D.1. Review Minutes from the 8-1-2022 Committee Meeting
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X.D.2. Consider Changes to Policies in the 300 Series
Description:
The Policy committee is recommending approval of policies 310 - 323.3 as presented. Attached please find a summary table of the recommendations. The recommended policies are combined into a PDF posted in the EXTRAS section of the agenda.
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XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Administrative Reports/Action Items
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XI.A.1. Draft Resolutions for Fall 2022 Referendum
Description:
The purpose of this agenda item is to review draft resolutions for the fall 2022 referendum process. There are two questions included in the draft resolutions. There is a capital referendum question in the amount of $175 million. The capital referendum question would fund the following projects:
- Construct a new Heritage Elementary School - Construct a new Middle School - Remodeling at Waunakee High School and Bethel Circle - 1/3 of the outstanding maintenance needs The second question is an operational referendum question. We have shared drafts of four options as well as a language option that could be applied to any of the four options. Administration will review these four options at the meeting and are looking forward to feedback from the school board. We have also shared an updated financial scenario that reflects a three year operational referendum instead of a five year operational referendum. The regular August board meeting will not include action items for school board consideration on these resolutions. School board action on these resolutions will be scheduled for the special board meeting on August 22.
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XI.A.2. Resolution to Establish a District Expulsion Hearing Officer
Description:
Be it resolved that the Board of Education for the Waunakee Community School District hereby authorizes the appointment of an independent hearing officer for the 2022-2023 school year to determine pupil expulsion from the school under State Statute 119.25 Expulsion of Pupils. Sub (2). This must be a roll call vote.
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XI.A.3. Appoint District Expulsion Hearing Officer for 2022-2023
Description:
The school board reviewed the expulsion hearing officer position within the last three years and at that time selected Jon Anderson of Husch Blackwell Law Firm. Mr. Anderson has served the district well through these services and is very timely and thorough in his review and reporting of findings. The recommendation is to continue with Jon Anderson as the expulsion hearing officer for the 2022-2023 school year.
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XI.A.4. Appoint Medical Advisor for 2022-2023
Description:
A motion is requested to appoint Dr. Bill Ranum as the District's Medical Advisor for the 2022-2023 school year. This must be a roll call vote.
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XI.A.5. Announcements/Correspondence
Description:
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XII. CONSENT AGENDA
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XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of July.
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XII.B. Finance
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XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of June 30, 2022 and the Cash Reconciliation report for June 2022. The final budget status report for 21-22 will be provided at the regular September board meeting.
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XII.C. 2022 Annual Meeting Agenda
Description:
Attached please find a draft of the 2022 Annual Meeting Agenda. The administration is requesting approval of this agenda in order to begin the planning process for the 2022 Annual Meeting.
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XII.D. Consideration Cash Flow Borrowing Process
Description:
The purpose of this agenda item is to request School Board approval for a cash flow borrowing process. Because the district may issue debt in 2022, we are required to issue our annual cash flow borrowing as a taxable bond issue. The administration utilizes the financial advisor PMA to conduct the annual cash flow borrowing process. Last year, we participated in a PMA cash flow borrowing pool that included other school districts in the same borrowing situation as Waunakee. We will not be participating in the bank qualified pooled borrowing for 2022.
Here is the process for cash flow borrowing with PMA:
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XII.E. Consideration of Exchange Student for the 2022/2023 school year
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XII.F. Consideration of Employee Handbook for Substitute Teaching Staff.
Description:
This handbook is in the Extras section of the agenda.
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XII.G. Staff Handbooks from each Building.
Description:
On an annual basis the administration brings to the Board the staff handbooks for your review. The handbooks are available for board review in the "extras" tab of Boardbook.
These are different than than the employee guidelines that you approved last month as these address daily operations within our schools and district. |
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XII.H. Gifts and Field Trips
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XII.H.1. Pride Pump donation from Meffert Oil Co. $1000.00
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XII.H.2. Instrument Donation Martha Johnson $1000
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XII.I. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XII.J. Consideration of 2022-2023 Department Chairs, Building Coordinators and Staff Development Representatives
Description:
These advisory positions are included on the co-curricular staff report.
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XIII. BOARD BUSINESS
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XIV. FUTURE AGENDAS AND MEETINGS
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XIV.A. Agenda Items for Next Meeting
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XIV.B. Special Meeting
Description:
Schedule 2 Special Meetings for Curriculum Presentations. (November, January)
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XIV.C. Budget Committee
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XIV.D. Co-Curricular Committee
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XIV.E. Curriculum Committee
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XIV.F. Facility Committee
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XIV.G. Human Resources Committee
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XIV.H. Policy Committee
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XIV.I. Goals Committee
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XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVI. RETURN TO OPEN SESSION
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XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVIII. ADJOURN
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