July 11, 2022 at 6:00 PM - Regular Meeting

Description:  If time allows, the Board will discuss if they want to plan and engage in a school board retreat.

Description:   

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.

Description:  The purpose of this agenda item is to provide the public with an opportunity to share any comments or ask any questions regarding the 2022-2023 budget process. The third draft of the budget is attached in the budget committee section of the agenda. Allie Dye will provide a high level overview of the 2022-2023 budget process and then we will seek input from any members of the public who would like to participate in the budget hearing.

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Attached please find the DRAFT District Priorities for 2022-2023 that were discussed at the Board's Self-Evaluation Meeting this spring and reviewed by the Board at the June Board Meeting.   

Description:  The minutes from the July 7 meeting have been attached.

Description:  Please note that the third draft of the budget is based on the following:
1. The $0/student increase in the per pupil categorical aid, with a $0/student increase in the revenue limit formula
2. An increase in the percentage of State Special Education Categorical Aid to ~30%
3. The personnel cost line includes an inflationary salary increase of 4.7%, implementation of the teacher and classified staff compensation systems, a 0% increase in dental insurance rates, and a 0% increase for health insurance rates
4. The capital maintenance projects are funded from Fund 41
5. The third draft includes an increase of 9.0 FTE, as outlined on page 13 of the document.
6. The debt service fund includes a debt service repayment in order to keep the district tax rate consistent.
7. All of the remaining budget requests have been placed on hold at this time

The third draft of the budget included the following changes from the second draft:
1. Grant allocations in both fund 10 and fund 27
2. Updates to the Community Services budget (Fund 80)
3. Updates to the New Teacher program budget (Fund 99) (No changes were requested 2022-23)
4. Increased the ESSER 3 allocation to utilize approximately half of the additional funds that our district was elligble for

The changes between the second and third draft of the budget have been highlighted in yellow, and these changes will be reviewed by the administration at the meeting. The third draft of the budget is balanced. Administration has included some additional educational expenditures that are outlined in the memos from the Student Services and Curriculum departments. The budget committee is recommending approval of the third draft of the budget on a 3:0 motion.

Description:  The purpose of this agenda item is to review the expenses for the $25,000 approved by the school board and to discuss next steps. Attached please find a spreadsheet that indicates the projects that have been completed or are in process (orange highlights). You will also see some attachments that show the new branding designs that have been accomplished.

We have identified potential projects for the next steps in the branding process. These potential projects are highlighted in red. The Budget Committee is recommending evaluating next steps after the completion of the 21-22 audit, which will identify the end of the year balance. 

Description:  The purpose of this agenda item is to review a draft financial plan for the November 2022 referendum planning process. Attached please find a presentation prepared by Erik Kass, from PMA.

Erik will be present at the meeting to review the presentation. Administration will also share how this draft financial plan is aligned with the referendum planning process. Please reach out to Steve Summers if you have any specific questions that you would like Erik to have prepared prior to the school board meeting.

Description:  The purpose of this agenda item is to review/consider the concept of a reimbursement resolution. No action is required at this time, but the School Board may take action to approve this resolution. Action will be required by the special board meeting on July 25 if the school board still wants to consider the September 2024 completion date for the new Heritage Elementary School.

The school board presentation from Monday, June 27 has been updated to reflect the following:
1. The Option 2 for the new Middle School was removed.
2. The timelines have been revised to reflect only the Option 1 for the new Middle School.
3. The budget scenario has been created to reflect a 2025 Heritage/2027 Middle School timeline.
4. The reimbursement resolution has been decreased from $800,000 to $550,000 and 1 month has been removed from the planning process prior to November.

A September 2024 completion date for the new Heritage Elementary school will require approval of a reimbursement resolution at the July 11 or July 25 school board meetings. A January 2025 completion date for the new Heritage Elementary school will not require a reimbursement resolution, but will result in at least 1 week of lost instructional time in order to accomplish the move over the 2024 winter break. A September 2025 completion date for the new Heritage Elementary school is combined with a September 2027 completion date for the new Middle School and the additional cost of this timeline is shared in the presentation. 

Attached please find an example reimbursement resolution from our bond attorneys (Quarels & Brady). If the school board prefers to take action on July 11, the resolution includes a blank where a number has to be filled in. As an example, the blank could be filled in with the following "up to $550,000 from the November 2022 referendum proceeds".

Description:  Tim Schell will provide data on our initial period of reporting tool implementation.  Tim will also discuss some next steps for the upcoming school year.  In the future, we anticipate these reports will go to the Board's standing DEI committee.

Description:  Attached please find the proposed school district calendar for the 2023-2024 school year.  This calendar was developed in collaboration with the district calendar committee composed of staff, administration, and a board member (Joan Ensign).  The calendar follows a similar pattern to other years with the exception of a shift in professional development days around the shortened week associated with Thanksgiving.  The administration will present the calendar to the Board on Monday evening and will be prepared to answer any questions. 

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of June 2022.

Description:  Attached you will find the 2021-22 Budget Status report as of June 30, 2022, and the Cash Reconciliation report for May 2022.

Please contact Allie Dye at alexandradye@waunakee.k12.wi.us if you have questions on any of these reports.

Description:  All handbooks and supporting documents are attached in the extras section.

Description:  The purpose of this agenda item is to provide the School Board with an annual report of fundraisers utilizing the Classmunity program. Attached please find a list of all fundraisers for the 2021-22 school year and the information that has been reported in Classmunity.

Description:  BOE Community Engagement Dates and Topics