July 7, 2022 at 7:30 AM - Budget Committee Meeting

Description:  The purpose of this agenda item is to review the expenses for the $25,000 approved by the school board and to discuss next steps. Attached please find a spreadsheet that indicates the projects that have been completed or are in process (orange highlights). You will also see some attachments that show the new branding designs that have been accomplished.

We have identified potential projects for the next steps in the branding process. These potential projects are highlighted in red. Administration is requesting feedback from the committee regarding the timing of moving forward with the next steps.

Description:  The purpose of this agenda item is to discuss the annual payment to the district's Fund 73, the post-employment benefit trust fund. The current year payment for district retirees is $390,600.35. The actuarially determined contribution for 21-22 is $443,663. The district has the ability to fund the $390,600.35 from either the 21-22 budget or from our existing Fund 73 American United Life account.

Options for a decision by July 31 include:
1. Leave the $390,600.35 from the 21-22 budget
2. Leave the $390,600.35 from the 21-22 budget, and send an additional $53,062.65 to meet the contribution for 21-22
3. Request reimbursement from our Fund 73 American United Life account up to $390,600.35 that has been spent for the current year retirees

Administration will be requesting a decision from the budget committee.

Description:  The purpose of this agenda item is to discuss the next steps in the 2022-2023 budget process. Attached please find the budget timeline. 

Description:  Please note that the third draft of the budget is based on the following:
1. The $0/student increase in the per pupil categorical aid, with a $0/student increase in the revenue limit formula
2. An increase in the percentage of State Special Education Categorical Aid to ~30%
3. The personnel cost line includes an inflationary salary increase of 4.7%, implementation of the teacher and classified staff compensation systems, a 0% increase in dental insurance rates, and a 0% increase for health insurance rates
4. The capital maintenance projects are funded from Fund 41
5. The third draft includes an increase of 9.0 FTE, as outlined on page 13 of the document.
6. The debt service fund includes a debt service repayment in order to keep the district tax rate consistent.
7. All of the remaining budget requests have been placed on hold at this time

The third draft of the budget included the following changes from the second draft:
1. Grant allocations in both fund 10 and fund 27
2. Updates to the Community Services budget (Fund 80)
3. Updates to the New Teacher program budget (Fund 99) (No changes were requested 2022-23)
4. Increased the ESSER 3 allocation to utilize approximately half of the additional funds that our district was elligble for

The changes between the second and third draft of the budget have been highlighted in yellow, and these changes will be reviewed by the administration at the meeting. The third draft of the budget is balanced. Administration has included some additional educational expenditures that are outlined in the memos from the Student Services and Curriculum departments. 

Please let me know if you have any questions on the third draft of the budget.

Description:  The November 2022 referendum process will include both a capital referendum question and an operational referendum question. Attached please find two spreadsheets that incorporate an initial process to develop an operational referendum question. There is a spreadsheet with a $6 million option and a spreadsheet for a $10 million option. Please note, the district's financial advisor will be attending the July 11th school board meeting to discuss options for the capital/operational referendum questions and the concept of a consistent tax rate across time.

The spreadsheet that is attached includes the following components:
1. All staffing requests received through the 3-year budget planning process
2. All non-staffing requests received through the 3-year budget planning process
3. The initial budget planning process for 2022-2023
4. Estimated state budget revenue increases for the next 2 state budgets
5. Additional Esser 3 funding
6. Estimated salary increases to reflect both CPI & compensation system increases for the following four fiscal years
7. TBD on operational costs for the new Heritage Elementary School and the new Middle School

Administration has prioritized the additional expenditures identified on these spreadsheets. This process took place at our annual Administrative Retreat in June. This discussion will continue after the school board has an opportunity to review financial plans on July 11th. 

Description:  The purpose of this agenda item is to provide an update on the WAEF Fundraising Reports. The Budget Committee requested this update at our last meeting. Attached please find reports for Warrior Stadium, Warrior Pitch, and the Warrior Baseball Field. Warrior Pitch and Warrior Baseball Field have enough funds at WAEF so that no balance is due to the district. We have requested a repayment from WAEF for these projects. Warrior Stadium has an outstanding balance as this project was intended to have a 10 year repayment plan. We are ahead of schedule as of Year 5 and will connect with the Warrior Stadium fundraising group to verify plans for the remaining years of the pledge collections.

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