June 13, 2022 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c)(e) AND (f)
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III.A. Review Minutes of May 9, 2022 regular meeting.
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III.B. Review Individual Administrative Contract Recommendations, Resignations and Retirements
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III.C. Review Individual Teacher Contract Recommendations, Resignations, Retirements, and Request for Retirement Consideration.
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III.D. Review Individual Co-Curricular Contract Recommendations and Update on a Co-Curricular Coaching Concern/Evaluation
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III.E. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.F. Review Summer School Contract Recommendations
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III.G. Review and Take Action on Student Discipline/Expulsion Recommendation
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III.H. Discuss the Implications for the District of the Reversionary Clause in the Deed for Village Property --Former Library Building, and the Subsequent Parameters of the Board for Future Leasing Agreements of the Parking Spaces.
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
There are no topics outlined for Board Development this month. If time allows, the Board may use this time to set future meeting dates.
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VI. APPROVAL OF MINUTES
Description:
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VI.A. Review Minutes of May 09, 2022 regular meeting and May 23 2022 Additional meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Teacher Report
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IX.B. Board Reports/Action Items
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IX.B.1. Individual Board Reports on Educational Related Events, Meetings, or Training's Attended by Individual Board Members
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IX.B.2. District Priorities for 2022-2023
Description:
Attached please find the DRAFT District Priorities for 2022-2023 that were discussed at the Board's Self-Evaluation Meeting this spring. Also, Joan Ensign, Ted Frey, and Randy Guttenberg met to discuss the draft priorities and are presenting them to the full Board for your review, comment, and edits. The administration will present these priorities to the Board on Monday to facilitate discussion. Also, as part of the priorities, the administration recommends a focus on the Professional Learning Community model/processes, and attached you will find a locally developed rubric to track the progress of our PLCs that we propose using next year.
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IX.B.3. School Safety Update
Description:
The school tragedy in Uvalde, Texas has prompted questions from our parents and community regarding our school safety and security plans. To answer some of these questions, the following link leads to the YouTube recording of the Community Engagement Meeting we held in March on the topic of school safety.
03/289/22 Community Engagement -School Safety Additionally, attached please find the presentation that was used at that meeting in March.
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X. ADMINISTRATIVE REPORT/DATA ON COVID 19
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XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Human Resources Committee
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XI.A.1. Review minutes from the May 25, 2022 and the June 06, 2022 meeting.
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XI.A.2. Consideration of Employee Guidelines.
Description:
Annual review of the employment guidelines for staff. Three handbooks: Administration/Administrative Support; Hourly Staff; and, Teachers. The HR Committee has reviewed and advanced the handbooks to the full Board for review and adoption.
Changes are highlighted in red and/or have a red margin. Previous language is included for reference. Formatting is yet to be finalized. A summary of the proposed changes for each of the guidelines is also attached.
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XI.A.3. Consideration of Clinic Availability for all Employees
Description:
Opening the Wellness Clinic to all staff will serve as another recruitment aide to the district and further our organizational health and wellness. Staff are exceptionally pleased with the care and accessibility they receive from the clinic staff. A review of usage trends indicates that allowing all paid, regular staff to access the clinic will not adversely affect appointment availability.
The Insurance Committee of the district and the HR Committee of the Board have reviewed and discussed the proposal, advancing it to the full Board for consideration. |
XI.B. Diversity, Equity, Inclusion
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XI.B.1. Review the minutes from the 5/31/22 committee meeting.
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XI.C. Policy Committee
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XI.C.1. Review the minutes from the 06/02/22 committee meeting.
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XI.C.2. Policies for Discussion, Review, and Consideration
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XI.C.2.a. Services and Programs for English Learners -- Policy 342.7
Description:
Services and Programs for English Learners -- Policy 342.7 is a new policy being proposed to the Board. Chris Mand, Director of Student Services, presented this policy to the Committee and it was approved on a 3-0 vote to move forward to the full Board for consideration.
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XI.C.2.b. Students Experiencing Homelessness -- Policy 411.2
Description:
Students Experiencing Homelessness -- Policy 411.2 is a new policy being proposed to the Board. Chris Mand, Director of Student Services, presented this policy to the Committee and it was approved on a 3-0 vote to move forward to the full Board for consideration.
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XI.C.2.c. Student Mental Health and Wellness -- Policy 457
Description:
Student Mental Health and Wellness -- Policy 457 is a rewrite of a policy being proposed to the Board. Chris Mand, Director of Student Services, presented this revised policy to the Committee and it was approved on a 3-0 vote to move forward to the full Board for consideration.
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XI.C.2.d. Expense Reimbursements -- Policy 671.2
Description:
Expense Reimbursements -- Policy 671.2 is being revised per recommendation from the Business Office. The new language is highlighted in the attached document. Allie Dye, Director of Business Services, presented this policy to the Committee and it was approved on a 3-0 vote to move forward to the full Board for consideration.The attached policy revision includes the feedback received from the Policy Committee.
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XI.C.2.e. Proof of Residency -- Policy 431
Description:
Proof of Residency -- Policy 431 is being revised per a recommendation from District Registrar, Julie Gengler. The changes are struck in the attached revision. We are recommending removal of telephone, cable, and cell service bills as proof of residency as those items can be changed on-line and do not hold validity as proof of residency. The attached policy revision includes feedback received from the Policy Committee. These revisions were approved on a 3-0 vote to move forward to the full Board for consideration.
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XI.C.2.f. Flag Policy Update
Description:
The administration will review the Draft Flag Policy as a follow up to the ruling by the US Supreme Court in Shurtleff v. Boston case. The administration will summarize the case and its impact on the Board's options regarding the draft Flag Policy. The Policy Committee did not take any action on this policy. This item is on the agenda tonight for informational purposes. The Committee has asked the administration to work with legal counsel and have them attend a future Policy Committee Meeting to answer questions and provide additional guidance on the complexities of this issue.
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XI.D. Curriculum Committee Meeting
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XI.D.1. Review the minutes of the 6/6/22 meeting.
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XI.D.2. Presentation/Consideration of Instructional Planning Resource Flowchart
Description:
Attached please find a flowchart and associated documentation that the administration has adapted to assist teachers with the review of supplemental instructional materials. The Board/administration has heard from teachers that they desire to have additional guidance on this issue, and this flowchart is a tool to assist staff when reviewing supplemental materials that they may want to use in the classroom. Members of the administrative curriculum team will be present at Monday's Board Meeting to present this tool to the Board.
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XI.E. Budget Committee
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XI.E.1. Review 06/07/22 Meeting Minutes
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XI.E.2. 2021-2022 Budget Changes
Description:
The purpose of this agenda item is to review the formal budget change process that will be presented to the School Board for approval in June. The budget change document is attached.
All budget revisions are entered into the Skyward Financial System using the Skyward Budget Revision process. The budget revisions for 21-22 include: * changes in grant allocations (both Fund 10 and 27) * changes to the State of Wisconsin Library Aid (Fund 10) * increase in the district's legal budget * increase in the district's utilities budget * decrease the district's transportation budget * decrease the district's contingency budget * add a portable classroom budget (funded from 20-21 end of the year balance) * add a music instrument budget (funded from 20-21 end of the year balance) * increase in revenues for federal reimbursement of unemployment costs * increase miscellaneous revenues such as property insurance refund, prior year taxes refund, etc. * increase state special education categorical aid * Fund 39 debt service budgets to record the debt repayment approved by the school board in April * transfer of funds between Fund 10 & 27 All budget revisions will be presented to the School Board for approval at the June 13th School Board Meeting. The Budget Committee is recommending approval on a 2:0 motion.
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XI.E.3. Consideration of the Fund Balance Classification
Description:
The purpose of this agenda item is to review the fund balance classifications. The School Board is annually required to approve fund balance accounts prior to the close of the fiscal year. I have attached the fund balance accounts that are currently being used, and were last presented to the school board at the conclusion of the 2020-2021 audit. Administration is recommending no changes. The Budget Committee is recommending approval on a 2:0 motion.
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XI.E.4. Consideration of Second Draft of the 2022-2023 Budget
Description:
Please note that the second draft of the budget is based on the following:
1. The $0/student increase in the per pupil categorical aid, with a $0/student increase in the revenue limit formula 2. An increase in the percentage of State Special Education Categorical Aid to ~30% 3. The personnel cost line includes an inflationary salary increase of 4.7%, implementation of the teacher and classified staff compensation systems, a 0% increase in dental insurance rates, and a 0% increase for health insurance rates 4. The capital maintenance projects are funded from Fund 41 5. The first draft includes an increase of 9.0 FTE, as outlined on page 13 of the document. 6. The debt service fund includes a debt service repayment in order to keep the district tax rate consistent. 7. All of the remaining budget requests have been placed on hold at this time The second draft of the budget included the following changes from the first draft: 1. Updates to the Food Service budget (Fund 50), and other budgets as a result of School Board approved student fees 2. Updates to the gift fund (Fund 21) 3. Updates to building/department revenue accounts and corresponding expense accounts 4. Updates to the state common school fund grant The changes between the first and second draft of the budget have been highlighted in yellow, and these changes will be reviewed by the administration at the meeting. The third draft of the budget in July will include: 1. Grant allocations 2. Staffing updates based on additional schedule changes, reallocation proposals or new positions 3. Updates to the Community Services budget (Fund 80) 4. Updates to the New Teacher program budget (Fund 99) 5. Discussion on Esser 3 additional allocation The Budget Committee is recommending approval on a 2:0 motion.
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XI.E.5. Consideration of 2022-2023 Lease Agreements
Description:
The purpose of this agenda item is to review the lease agreements for the 22-23 school year. I have attached the lease agreements for your review, except Dane County as they have their own lease document that we have not received yet.
The district currently has leases with the Wisconsin Youth Company (K-4 after-school program for school year), Dane County (1 office at Heritage Elementary School), and the New Teacher Project (office space at Heritage Elementary School). We are recommending approval of a summer lease for the Wisconsin Youth Company this summer. The administrative recommendation is to approve all four leases at the current rates with the Wisconsin Youth Company lease changing from $2,700 to $2,800 per building as well for summer school, the Dane County lease continuing at $75 per month, and the New Teacher Project lease continuing at $300 per month. The Budget Committee is recommending approval on a 2:0 motion.
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XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XII.A. Administrative Reports/Action Items
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XII.A.1. Review of Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing
Description:
The purpose of this agenda item is to discuss the concept of a reimbursement resolution. No action is requested at this time.
Attached please find an example reimbursement resolution from our bond attorneys (Quarels & Brady). At the May special board meeting, the concept of a reimbursement resolution was discussed regarding design fees for the construction of a new Heritage Elementary School. Design fees prior to a referendum in November would allow for the opening of a new Heritage Elementary School in September 2024. Administration will be seeking feedback from the school board regarding this concept. The discussion on this topic will continue at the special board meeting in June.
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XII.A.2. Consideration of 2022-23 Pupil Transportation Handbook
Description:
The purpose of this agenda item is to request School Board approval of the attached 2022-23 Pupil Transportation Handbook.
The handbook is distributed by the District via the building student handbooks. I am requesting approval in June so the school buildings can incorporate the Pupil Transportation Handbook into their 2022-23 student handbooks. The majority of the information in the Pupil Transportation Handbook references School Board transportation policies. The Administrative Team has been provided an opportunity to provide feedback on this handbook. No changes were recommended by the Administrative Team.
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XII.A.3. Consideration of Dane County Driver Education Scholarship Program
Description:
Attached please find the agreement with Dane County for scholarship funds for driver education for economically disadvantaged students. We have participated in this program in the past and it has been a success and well received.
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XII.A.4. Announcements/Correspondence
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XIII. CONSENT AGENDA
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XIII.A. Finance
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XIII.A.1. Monthly Finance Reports
Description:
Attached you will find the 2021-22 Budget Status report as of May 31, 2022, and the Cash Reconciliation report for April 2022.
Please contact Allie Dye at alexandradye@waunakee.k12.wi.us if you have questions on any of these reports.
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XIII.B. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of May 2022.
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XIII.C. Consideration of School Safety Drills
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XIII.D. Consideration of Exchange Student application
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XIII.E. Gifts and Field Trips
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XIII.E.1. Gifts
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XIII.E.1.a. Gift of $1500 for the AES Art Department from McPherson Family
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XIII.E.1.b. Donation from State Bank of Cross Plains - Waunakee -$300 plus 3 boxes of books
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XIII.E.1.c. Donation of $1000 from Pride Pump Campaign
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XIII.E.2. Field Trips
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XIII.F. Approve Individual Administrative, Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIII.G. Summer School Recommendations
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XIV. BOARD BUSINESS
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XIV.A. Legislative Update
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XV. FUTURE AGENDAS AND MEETINGS
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XV.A. Agenda Items for Next Meeting
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XV.B. Special Meeting
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XV.C. Budget Committee -
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XV.D. Co-Curricular Committee
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XV.E. Curriculum Committee
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XV.F. Facility Committee
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XV.G. Human Resources Committee
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XV.H. Policy Committee
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XV.I. Goals Committee
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XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVII. RETURN TO OPEN SESSION
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XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XIX. ADJOURN
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