May 2, 2022 at 7:30 AM - Budget Committee

Description:  The purpose of this agenda item is to review the projected end of the year balance. The 21-22 Fund 10 budget approved by the School Board in October was balanced and included a $100,000 contingency. As of the end of April, no expenditures have come from the contingency fund and no other significant changes to the budget have taken place. Some budget items to be aware of are higher than usual expenditures for both legal expenses (up to $100k) and utility expenses (up to $200-250k) and there are lower than usual expenditures for the transportation budget. We will continue to monitor the 21-22 budget throughout the remainder of this fiscal year. We are not intending to use the Forecast 5 end of the year budget projections, as we are in the process of evaluating some lower cost budget models for the 22-23 fiscal year.

Description:  The purpose of this agenda item is to review potential expenditures related to the new district and high school rebranding. Attached please find a document that identifies these potential expenditures. The document is organized by priority and category. Priority A is short term recommendations, while Priority B & C are longer term recommendations. The funding for these potential expenditures will come from a combination of donated funds, building/department budgets and a district budget. Administration is recommending allocating $25,000 from end of the year funds to be designated toward rebranding expenditures. We are seeking feedback from the committee on this topic.

Description:  The purpose of this agenda item is to discuss the next steps in the 2022-2023 budget process. Attached please find the budget timeline. Please note that the First Draft of the Budget will be presented at the regular May Board Meeting.

Description:  The purpose of this agenda item is to review the first draft of the budget for the 22-23 school year. I have attached the first draft of the budget for your review. Please note that the first draft of the budget is based on the following:
1. The $0/student increase in the per pupil categorical aid, with a $0/student increase in the revenue limit formula
2. An increase in the percentage of State Special Education Categorical Aid to ~30%
3. The personnel cost line includes an inflationary salary increase of 4.7%, implementation of the teacher and classified staff compensation systems, a 0% increase in dental insurance rates, and a 0% increase for health insurance rates
4. The capital maintenance projects are funded from Fund 41
5. The first draft includes an increase of 9.0 FTE, as outlined on page 13 of the document.
6. The debt service fund includes a debt service repayment in order to keep the district tax rate consistent.
7. All of the remaining budget requests have been placed on hold at this time

The second draft of the budget in June will include:
1. Grant allocations, if available
2. Staffing updates based on additional schedule changes, reallocation proposals or new positions
3. Updates to the Food Service budget (Fund 50), and other budgets as a result of School Board approved student fees
4. Updates to the gift fund (Fund 21)
5. Updates to the community service fund (Fund 80)
6. Updates to building/department revenue accounts and corresponding expense accounts

Please let me know if you have any questions on the first draft of the budget.

Description:  Attached please find the proposed student fees for the 2022-2023 school year. Please note that the school fee increase is related to an effort to increase the number of bulk supplies purchased by the district and to reduce the number of supply items that parents are being asked to purchase for the start of the school year. Administration is recommending approval.

Description:  Attached please find the proposed facility use fees for the 2022-2023 school year. Administration is recommending approval.

Description:  Attached please find draft budgets for the Food Service Program for the 2022-23 School Year. The draft budget Version A does not include any price increases, while, budget Version B does include an increase in fees. Administration will be seeking feedback from the Committee on the topic of price increases.

Description:  Attached please find a Memorandum of Understanding for a School Resource Officer. The district payment toward the school resource officer is a Fund 80 payment. The agreement calls for the school district to pay 50% of the costs of this program, while the Waunakee Police Department pays the remaining 50%. Administration is recommending approval of the memorandum of understanding.

Description:  The non-staffing budget requests were due by April 15. Attached please find a summary of the requests that were received. Both the staffing requests and the non-staffing requests will be evaluated in conjunction with the planning process for the November 2022 Operational Referendum question. No action is requested at this time.

Description:  The November 2022 referendum process will include both a capital referendum question and an operational referendum question. The connection between our budget planning process and the November 2022 operational referendum question will be critical in the development of the budget drafts later this spring. We have completed the process of seeking school board approval for the paying down of debt. The community survey results will be presented to the school board in May and we will continue the discussions regarding an operational referendum question for November 2022.

Description:  Administration is intending to not renew the Forecast 5 budget model for the 2022-2023 school year. We are intending to renew the Forecast 5 data analytics system. The business office will evaluate lower cost options to replace the Forecast 5 budget model. Administration will share a recommendation at a future budget committee meeting.

Description:  Attached please find a report from the district's audit firm on the student counts for the 2021-2022 school year. Districts are "randomly" selected every 4 years to complete a student count audit. No changes were made to the student counts reported by the district.

Description: