April 11, 2022 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
Description:
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(e) and (f)
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III.A. Review Minutes of March 14, 2022 meeting
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III.B. Review Individual Teacher/Administrator Contract Recommendations, Leave Requests, Resignations and Retirements
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III.C. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations
Description:
There are no Co-Curricular Staff updates this month.
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III.E. Review Summer School Contract Recommendations
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III.F. Review and Take Action on Student Discipline/Expulsion Recommendation
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III.G. Discuss and Review the Board's financial offer for Negotiations with the Waunakee Teacher's Association.
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III.H. Discuss the Implications for the District of the Reversionary Clause in the Deed for Village Property --Former Library Building, and the Subsequent Parameters of the Board for Future Leasing Agreements of the Parking Spaces.
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IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time allows between the Closed Session and the start of the Regular Meeting Agenda, the Board may use this time to set dates for future Board and Committee Meetings.
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VI. APPROVAL OF MINUTES
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VI.A. Review Minutes of March 14, 2022 Regular Meeting.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of 30 minutes. . Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
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IX. PUBLIC HEARING ON THE USE OF FEDERAL ESSER FUNDS
Description:
The purpose of this agenda item is to provide interested parties with an opportunity to share feedback regarding the District's use of Federal Esser III funding. The district is not able to submit a budget request to the DPI until public input is considered. Attached please find a brief presentation that will be reviewed by the administration. We will then ask any members of the public to share feedback on this topic.
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X. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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X.A. Staff Report
Description:
Members of the WTA will provide an update to the Board from the Teachers.
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X.B. Student Report
Description:
Isabelle Hahn and Marissa Loether are the student representatives from the high school and will be present to report to the board on what is occurring at the high school.
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X.C. Board Reports/Action Items
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X.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
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X.C.2. National Teacher Appreciation Week Board Correspondence
Description:
Board member, Mark Hetzel, has drafted a correspondence he would like to propose be sent out to all district staff during the week of 5/2/22. Please see attached. Mr. Hetzel is seeking board feedback and consideration.
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X.C.3. Spring Election Update
Description:
The Canvass of the April 5th Election Results will take place on Monday April 11th. Rebecca McDonough will announce the final results to the Board and to the candidates once the canvass is complete.
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XI. COVID-19 UPDATE
Description:
The administration will provide a brief report on the COVID data for our school and community from the last month.
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XII. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XII.A. Curriculum Committee
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XII.A.1. Review the minutes of the 3/29/22 meeting.
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XII.A.2. Summer Curriculum Project Requests.
Description:
Attached please find the Summer Curriculum Writing Project Requests. This list of proposed curriculum work was reviewed by the Curriculum Committee and is being recommended to the Board for consideration.
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XII.B. Policy Committee
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XII.B.1. Review the minutes from the 3/29/22 meeting
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XII.B.2. Consideration of New or Updated Policies
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XII.B.2.a. Advertising in the Schools - Policy 851
Description:
Attached please find revised language to the policy related to Advertising in Schools.
Additionally, the administration had a meeting on April 4th with teaching staff to establish the advertising process, procedures, and parameters for the Marketing Class and the Digital Communication Class, related to the selling of advertising within their curriculum. Following this meeting, the proposal will run through the Curriculum Committee and then the Full Board.
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XII.B.2.b. School Property Disposal - Policy 690
Description:
Attached please find the current and the revised School Property Disposal Policies. The proposed policy follows the guidelines from the WASB model policy and incorporates feedback from the Policy Committee. The Committee reviewed this policy at their last meeting and approved it for consideration by the full Board.
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XII.B.2.c. Transportation in Areas of Unusual Hazard - Policy 751.6
Description:
Attached please find a new policy that the administration is recommending for consideration related to Transportation in Areas of Unusual Hazard. This item was discussed at two meetings of the Policy Committee, and is being recommended by the Committee to the full Board for consideration.
The administration will discuss with the Board the rationale for having this policy in place.
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XII.B.3. Consideration of Mental Health Awareness Flag Resolution - May
Description:
Dave Boetcher requested that an agenda item be added to the Policy Committee Meeting related to Mental Health Awareness Month in May, and is seeking consideration for a flag that represents Mental Health Awareness to be flown at schools during the month of May. Mr. Boetcher represented this item at the Committee Meeting.
No action was taken by the Committee and it has been moved to the full Board for discussion and consideration. Attached please find the Resolution and a picture of the flag. The cost of the flags, if approved, will be raised by the community IDEA group.
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XII.C. Co-Curricular Committee
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XII.C.1. Review the minutes from the 4/4/22 meeting.
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XII.C.2. Consideration of New Clubs
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XII.C.2.a. Teens Against Trafficking
Description:
See attachments for documentation related to Teens Against Trafficking.
The Co-Curricular Committee has reviewed this request and is recommending approval.
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XII.C.2.b. Women's Issues Club
Description:
See attachments for documentation related to Women's Issues Club.
The Co-Curricular Committee has reviewed this request and is recommending approval.
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XII.C.2.c. Future Educators Club
Description:
See attachment for documentation related to Future Educators Club.
The Co-Curricular Committee has reviewed this request and is recommending approval.
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XII.C.2.d. FFA Trap Shooting Club
Description:
See attachment for documentation related to FFA Trap Shooting Club.
The Co-Curricular Committee has reviewed this request and is recommending approval. The Committee asked if this is open to all students or just those who are part of FFA. As of this writing, it appears as if this opportunity is an extension of the FFA program and is through FFA. Administration will clarify on Monday.
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XII.C.3. Consideration of Current Clubs Application for Paid Advisor
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XII.C.3.a. Consider Civics Games Club for a paid advisor
Description:
This club was approved by the Board of Education as a WHS Club on 10/14/2019. The request is to consider this club for a paid advisor starting with the 2022-2023 school year.
The Co-Curricular Committee has reviewed this request and is recommending approval.
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XII.C.3.b. Consider Mental Wellness Club (Formally NAMI) for a paid Advisor
Description:
This club was approved by the Board of Education as a WHS Club on 2/8/2016. The request is to consider this club for a paid advisor starting with the 2021-2022 school year.
The Co-Curricular Committee has reviewed this request and is recommending approval.
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XII.C.3.c. Consider Young Conservatives Club for a paid advisor
Description:
This club was approved by the Board of Education as a WHS Club on 8/8/16. The request is to consider this club for a paid advisor starting with the 2021-2022 school year.
The Co-Curricular Committee has reviewed this request and is recommending approval.
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XII.D. Diversity, Equity, Inclusion Board Committee
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XII.D.1. Review the minutes from the 4/5/22 meeting.
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XII.E. Budget Committee
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XII.E.1. Review the minutes from the 4/6/22 meeting.
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XII.E.2. 2022-2023 Budget Planning
Description:
The purpose of this agenda item is to review the budget planning process for 2022-23. Attached please find the options for budget planning for 2022-23.
The options for budget planning document was discussed at the budget committee meeting. Decisions that have already been made by the School Board are highlighted in Green. Administration requested feedback on the items highlighted in Yellow. The Budget committee is recommending limiting purchase orders to essential purchases only for the remainder of the 2021-2022 school year so that the savings can be utilitized in the 2022-2023 budget process. Motion passed 3:0.
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XIII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XIII.A. Administration Reports/Action Items
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XIII.A.1. District Branding Report, Reveal and Consideration
Description:
One of the district's goals for this year is to complete the branding process for the district and, as a result, have a consistent visual logo and representation for the district and the high school/ school spirit.
Per a recommendation from Anne Blackburn, Communications Specialist, the Board approved hiring Nathan Chow to lead this work. As part of this process, the district desired a plan with community input, which was accomplished through several focus groups led by Mr. Chow. Once the focus groups were complete, Mr. Chow took what he heard and put together options to work with the administration's Branding Core Committee. Over the last several months, the Core Committee has provided continued feedback that has led to the recommendation that will be revealed on Monday evening. Nathan Chow and members of the Core Committee will be present at Monday's Board Meeting to share the process of their work that began last fall, and to reveal the new branding proposal for the District Logo and HS/School Spirit Logo. Nathan Chow, Kayla Proctor, Deanne Lensert, and Troy Meffert (who has another commitment so he may not be able to attend) will be part of the presentation to the Board regarding the work of the Core Committee and the recommendation to the Board. The administration will be seeking the Board's approval of the brand being presented on Monday evening. At the May Board Meeting, the administration will further this work by outlining in more detail the plan moving forward for prioritization of areas to change in the short-term and in the future, where the logo is visible in various ways. We look forward to sharing the work of the committee with the Board and the Community on Monday night. |
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XIII.A.2. Referendum Planning Timeline -- Update
Description:
The administration will provide an update to the Board on the next steps and timeline for referendum planning. We will also discuss the need for additional meetings in June, July, and August as the referendum resolution gets further defined and finalized.
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XIII.A.3. Consideration of Softball Advertising Request
Description:
Attached please find a fundraising request from the Girl's Softball Program to sell advertising banners on the junior varsity and varsity softball field fences. A representative of the softball program will be present at Monday's meeting to answer questions regarding this request.
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XIII.A.4. Announcements
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XIV. CONSENT AGENDA
Description:
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XIV.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of March 2022.
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XIV.B. Finance
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XIV.B.1. Monthly Finance Reports
Description:
Attached you will find the 2021-22 Budget Status report as of March 31, 2022, and the Cash Reconciliation report for February 2022.
Please contact Allie Dye at alexandradye@waunakee.k12.wi.us if you have questions on any of these reports.
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XIV.C. Safety Drills Report
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XIV.D. Consideration of Fund Raising Requests
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XIV.D.1. Concert Grand Piano Classmunity Fundraising Campaign
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XIV.E. Consideration of Part Time Open Enrollment application
Description:
Mr. Brian Borowski and the WHS Counseling office have indicated there will be room to accomdate this request.
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XIV.F. 2021-2022 Dane County New Teacher Project Shared Service Contract
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XIV.G. Consideration of the 2022-2023 CESA 2 Contract
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XIV.H. Gifts and Field Trips
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XIV.H.1. Gifts
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XIV.H.2. Field Trips
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XIV.H.2.a. Waunakee Cares Coalition CADCA Training, Orlando FL, July 2022
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XIV.I. Approve Individual Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Description:
There were no Co-Curricular Staff Updates this month.
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XIV.J. Approve Summer School Contract Recommendations
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XV. BOARD BUSINESS
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XV.A. Board Reorganization
Description:
For the Board Reorganization, Rebecca will provide all Board Members with a document to choose their committee preferences.
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XV.B. Correspondence
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XVI. FUTURE AGENDAS AND MEETINGS
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XVI.A. Agenda Items for Next Board Meeting
Description:
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XVI.A.1. Plan BOE Meetings for May - August.
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XVI.B. Special Meetings
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XVI.C. Budget Committee
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XVI.D. Co-Curricular Committee
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XVI.E. Curriculum Committee
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XVI.F. Facilities Committee
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XVI.G. Insurance Committee
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XVI.H. Human Resources Committee
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XVI.I. Policy Committee
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XVI.J. Goals & Objectives Committee
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XVII. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under Agenda Item III
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XVIII. RETURN TO OPEN SESSION
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XIX. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XX. ADJOURN
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