February 14, 2022 at 6:00 PM - Regular Meeting

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Description:  If time allows before 7:00 p.m., the Board may use this time for Board Development, scheduling meetings, or other logistics/operational matters.

Description:  Action should be taken to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.

Description:  Per Wisconsin Statutes 18.38 a Public Hearing needs to be held prior to a waiver being submitted to the Wisconsin Department of Public Instruction for regulatory flexibility.



 

Description:  Marissa Loether and Isabelle Hahn are the high school student representatives and will provide an update on activities from the high school.

Description:  Members of the WTA will provide an update from the teachers.

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Joan Ensign attended  the State School Board Convention Delegate Assembly, virtually and will share information.

Description:  The following schedule has been used for the Board and Superintendent Evaluations:

• School Perceptions Survey due by February BOE meeting
• Superintendent Evaluation & Priorities Evaluation is distributed at the February BOE meeting and returned by the  end of March.
• After the March BOE meeting, an individual reminder will be sent to each BOE member sharing what they still need to turn in by the end of March.
• April Special BOE Meeting  - Evaluations

Attached please find the Superintendent's Evaluation Form and the Board Goals Evaluation Form from 2021-2022. 

In Closed Session, at the March Board Meeting, Randy Guttenberg will provide the Board with an update on his goals for 2021-2022 and a performance report on members of the administrative team.

 

Description:  The administration will present to the Board the most recent data regarding Covid in our community/school district. We will bring this data to the meeting on Monday so the most current data is presented to the Board and community.

In the absence of an Order from PHMDC, the School Board decision from November is still in place.  That decision, absent from an Order from PHMDC, allows for masks to be optional in all school facilities for all grade levels.

The administration will also review with the Board any further guidance provided by PHMDC related to school protocols etc. 

Description:  Kirk Strang, from Strang Law, LLC, will be present at Monday's School Board Meeting to provide information to the Board regarding the legal issues of which the school board should be informed, related to matters associated with COVID-19 and public health orders from Public Health Madison & Dane County.

Description:  In November 2021, the school board approved a motion that, in the absence of an Order from PHMDC, masks will be optional in all grades,K-12, and in all school facilities.

In December, 2021, the school board approved a motion to allow the 4K sites to maintain their own face-covering policy, since the sites are their own businesses.

Also, in December 2021, the board approved a motion to require masks  for vocal music classes, and to reevaluate this decision on a monthly basis starting in February.

These three decisions remain in place and are the policies of the district, until they are changed by the Board.  Since these decisions were put in place, Public Health Madison & Dane County has also extended Emergency Face Covering Order #7 until March 1, 2022. 

The most current Order from PHMDC is attached for your reference.

Description:  Attached please find the 200 series policies as reviewed, updated, and recommended by the Policy Committee.  The 200 Series was also reviewed by the Board at the January 2022 meeting and is on the agenda for Monday night as an action item.

Please note, Policy 224 Rule 1 -- Board and Superintendent Role and Working Relationship has been pulled from this agenda item and will be acted upon separately in the next agenda item. 

Also attached is an Excel spreadsheet that outlines the review by the Wisconsin Association of School Boards regarding the 200 series.  The administration and the Committee used this document as a guide for reviewing and revising this section of policy.

 

Description:  Attached please find Policy 224 Rule 1--Board -Superintendent Roles & Working Relationship, as reviewed and modified by the Policy Committee.

Description:  Per the full Board's request, the Policy Committee has worked to develop a policy for the flying of flags on school grounds.  Attached please find the DRAFT Flag Policy that was written, based off language from several sample policies, feedback from the Policy Committee, and per a language review by the school district's attorney.

The Committee does not have a recommendation to the Board on this item as they felt it was important for the Board as a whole to discuss the policy, and specifically whether to include in the policy the section on "commemorative flags."

Description:  Attached please find the 823 Series of Policies that pertain to Public Records and Public Records Requests.  These policies started as draft policies recommended by WASB, the administration added local identification language (such as the name of the school district, school names, etc.), and the school district's attorney also reviewed the document.    The edits to the document are shown via bold language and strikeout notation.  The Committee is recommending these policies for adoption by the Board.

 

Description:  Attached please find the revised policy related to Seclusion and Constraint that was presented to you by Tiffany Loken, Director of Special Education. The Committee asked the administration to consult with our school district attorney on this policy language prior to your action.  Tiffany consulted with our attorney and the policy is in line with legal requirements and includes the necessary and recommended language, per his review.

Description:  We recently received a request for a service animal to be with a student in school.  In reviewing this request, we realized that we did not have any policy on this type of request or accommodation.  Tiffany Loken used a draft policy from another school district, and also reviewed this proposed policy with our school district attorney.  

The Committee asked that Tiffany follow up with the school district attorney on a few language matters and questions related to the training of service animals.  The revisions to the policy are noted in the attached document, and Tiffany will be at the meeting on Monday to represent this policy, the edits to the document, and answer any of your questions.

Description:  The HR Committee advanced to the Full Board for their consideration the attached wage plan for the Aquatic Center.  The goal of the proposal is to bring district wages in line with other employers so that we have the necessary staffing to continue to deliver our current level of service to the community. The Budget Committee is recommending approval with the funding coming from a combination of increased user fees at the pool, as well as, use of the Fund 80 fund balance.

For additional information, please see the 1/31 HR and 2/7 Budget Committee meeting agendas and minutes. 

Description:  The HR Committee advanced to the Full Board for their consideration the attached wage plan for the 2022 Summer School session.  The goal of the proposal is to bring district wages in line with other employers so that we have the necessary staffing to continue to deliver our current level of service to the community. The Budget Committee is recommending approval as a part of the 2022-23 budget process.

For additional information, please see the 1/31 HR and 2/7 Budget Committee meeting agendas and minutes. 

Description:  The HR Committee supports and advanced the full Board for their consideration of pausing spousal participation in the spring 2022 Health Assessments for those covered by the district's family insurance plans.  Spouses did not participate in the spring of 2021 due to a request by Dean Health Plan related to the pandemic.  
The district is working with DHP to review and update the health assessment process for 2023 and this request is related to the utility and value for participants.  There is no difference in the district health insurance costs as long as employees do participate.

Description:  The community survey, related to the referendum planning, is seeking input into the topic of the location of a new Middle School. The location of a new Middle School could either be the existing Heritage Elementary School site or a new location that would require a land purchase by the district. The current Intermediate School site was originally identified as a potential location for a middle school. However, this site is no longer viewed as a good fit for a new middle school. The administration is seeking feedback from the school board regarding the topic of submitting a request for proposal for a land purchase to the Waunakee Community. The Facility Committee is recommending approval of this request for proposal on a 3:0 motion.

Description:  The purpose of this agenda item is to review a request to add a Special Education teacher/Para Educators to the High School for the 2022-2023 school year. Attached please find the requests from Tiffany Loken.

Typically, Special Education and English Language Learner staffing requests can be connected to students who are moving into our district with existing educational plans for these services.

Districts are able to request transfer of service funds for these students which pay for a large majority of the increase in the staffing requests. The portion of the staffing request connected to state categorical aid is subtracted from the transfer of service funds. State categorical aid is provided the year after an expenditure is made. This request is a result of student enrollment increases in the Special Education program and administration will be requesting transfer of service funds for staffing increases in both the Special Education and English Language Learner departments. Administration is seeking approval of this request for the February school board meeting. The Budget Committee is recommending approval on these requests on a 3:0 motion.

Description:  The purpose of this agenda item is to provide an update on the Cyber Security Assessment process. Allie Dye, Director of Business Services, has been communicating with the industry experts recommended by Jack Heinemann. Allie is recommending working with CISA which is a governmental organization that provides no cost assessments to governmental organizations. We would start with the initial review, which would then be followed up with a more in-depth assessment. Attached please find the information on the CISA services. The Budget Committee is recommending approval of this assessment on a 3:0 motion.

Description:  Attached please find a memo from Steve Summers regarding projected costs for some of the primary projects being considered for a fall 2022 referendum. 

Additionally, as part of the attached document, you will find the DRAFT School Perceptions Survey for your review and feedback.  The survey will be brought back to the Board in March for your final approval.

Steve will review these items with the Board on Monday night and an additional meeting may be required in the next month to discuss these items in more detail.

Description:  As we prepare for Summer School 2022, attached is a review of the Summer School Program from 2021.

Sheila Weihert will be in attendance at the meeting to present this data to the Board and answer any of your questions.

Description:  Sheila Weihert will be present at Monday's Board Meeting to present the course offerings and fees for Summer School 2022.  The courses and fees are attached for your review.

Description:  Attached please find information regarding the Second Friday in January Student Count Date. The major take-away was the increase in enrollment that took place between September and January.

Description:  Attached please find our policy on acceptance of exchange students.  This is the time of year when we begin to hear from placement agencies about the need to place exchange students in our schools.  With the unknowns associated with Covid worldwide, we paused accepting exchange students for the last two years.  I recommend that we go back to the language in our policy and again consider hosting exchange students for the 2022-2023 school year.

Description:  The District currently has a waiver for the 2021-2022 school year for the establishment of a bilingual program.  Per our work with CESA 2 and our discussions with the Curriculum Committee, we are requesting the Board take action to approve the District applying for another year of waiver flexibility to DPI for the 2022-2023 school year.

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of January 2022.

Description:  Attached you will find the 2021-22 Budget Status report as of January 31st, 2022, and the Cash Reconciliation report for December 2021.

Please contact Allie Dye at alexandradye@waunakee.k12.wi.us if you have questions on any of these reports.

Description:  The safety log report is required to be presented and approved by the Board per the safety grants that we received.  It tracks the requisite drills that we need to perform in the school buildings.

Description:  MS ELA Department - $1500.00 from Gary Peterson
HS Cross Country Program - $500/exercise Bands Steve & Heather Raffel
HS Athletics - $1000 Pride Pump Donation from Meffert Oil

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