January 4, 2022 at 6:00 PM - Budget Committee Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. APPROVAL OF AGENDA
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IV. PUBLIC COMMENTS
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V. 2021-2022 BUDGET UPDATE
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V.A. End of the Year Balance Projection
Description:
The purpose of this agenda item is to review the projected end of the year balance. The 21-22 Fund 10 budget approved by the School Board in October was balanced and included a $100,000 contingency. As of the end of December, no expenditures have come from the contingency fund and no other significant changes to the budget have taken place. Administration will begin detailed projections for the end of the year balance during the early part of Spring 2022.
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VI. 2022-2023 BUDGET PLANNING
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VI.A. Timeline
Description:
The purpose of this agenda item is to discuss the draft of the 2022-2023 budget process. Attached please find the budget timeline.
Attachments:
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VI.B. Budget Planning Between School Board Committees
Description:
The purpose of this agenda item is to discuss budget planning coordination between School Board committees. In the last two months, the School Board has acted on financial proposals from both the Curriculum Committee and the Co-Curricular Committee and these financial proposals were not connected to the three-year planning process that has been recommended by the Budget Committee. Administration is requesting a discussion with the Budget Committee regarding future alignment of Board Committee work and the three-year planning process requested by the Budget Committee.
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VI.C. Review Budget Planning Process
Description:
The purpose of this agenda item is to review a draft of the budget planning process for 2022-23. Attached please find the preliminary Budget Planning Process document for 2022-23. This document is based on the enrollment planning model recommended by the Budget Committee. Administration will review this document with the Committee and discuss the next steps in the 2022-23 budget planning process. We look forward to hearing your feedback.
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VI.D. Open Enrollment Capacity Options
Description:
The purpose of this agenda item is to review the District open enrollment policy. The School Board is required to identify the number of open enrollment spaces available per grade level at the January meeting. Our open enrollment policy is based on the optimal class size level, not the maximum class size level. The State Budget for 2022-23 is based on a $0 per pupil increase in the revenue limit formula. Administration is seeking feedback from the Budget Committee on this topic, specifically whether or not additional capacity for open enrollment students should be considered in the 2022-23 school year as an option for increasing revenues. Administration will share some examples as to the methodology for calculating the number of open enrollment spaces and how this methodology is connected to the enrollment planning scenarios discussed in a prior agenda item, as well as optimal vs maximum class size levels.
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VI.E. 2022-23 Budget Planning/November 2022 Referendum Planning
Description:
The purpose of this agenda item is to discuss the connection between our 2022-23 budget planning process and the November 2022 referendum planning process. Administration will share initial thoughts as to how these two processes are connected and we will be seeking committee member feedback during this discussion.
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VII. DISCUSSION/ACTION ON PROPOSALS
Description:
There are no proposals for review this month.
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VIII. OTHER ITEMS FOR DISCUSSION
Description:
None.
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VIII.A. 2020-2021 Audit Report
Description:
The purpose of this agenda item is to review the 2020-21 audit report. Please recall this is the first year of receiving an audit report from Wipfli as our prior audit firm decided to discontinue services for public school auditing.
Attached please find the audit report as well as the required School Board Communication report. Please note the auditors' recommendation on pages 4-5 to conduct a "cyber security assessment". Administration will be seeking feedback from the Committee on this topic.
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VIII.B. School Board Financial Report
Description:
The purpose of this agenda item is to review School Board member interest in the monthly financial reports from the Wellness Clinic. I am seeking information as to whether or not the School Board members want to continue receiving the following two reports:
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IX. FUTURE AGENDA ITEMS
Description:
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X. ADJOURN
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