December 13, 2021 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c) (f) and (g)
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III.A. Review Minutes of November 08, 2021 Meeting
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III.B. Review Individual Administrator, Teacher Contract Recommendations, Resignations and Retirements
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III.C. Review Individual Co-Curricular Contract Recommendations
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III.D. Review Individual Support Staff/Custodial Staff Recommendations, Resignations, and Retirements
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III.E. Review and Take Action on Student Discipline/Expulsion Recommendations
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III.F. Review a Draft Memorandum of Understanding between the Village of Waunakee and the School District Regarding the Reversionary Language in the Deed for the Previous Library Site at 710 South Street.
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
The Board does not have a specific topic for Board Development for 12-13-21. A future topic for discussion is to have a speaker present to the Board on Title IX regulations and considerations.
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VI. APPROVAL OF MINUTES
Description:
Review and consider the open meeting minutes for the 11/08/21.
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC LISTENING SESSION
Description:
Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 -- Public Participation at Board Meetings is enclosed for your reference. Individuals making a public comment should include their name, address and relationship with the school district. Each individual will be allowed 3 minutes to comment. The Board will allow 30 minutes for public comments.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Report
Description:
Marissa Loether and Isabelle Hahn will give the students report.
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IX.B. Teacher Update
Description:
Members of the WTA will give a teaching update
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
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IX.C.2. Board of Education Community Engagement Meetings.
Description:
The School Board has set Community Engagement as a high priority this year with an interest in informing and receiving feedback on key topics. At the August 9, 2021 regular board meeting, the board approved scheduling two of these meetings on 9/27/21 (DEI) and 11/29/21 (Student Achievement).
Dates to consider for the rest of the 2021-22 school year are: January 31, 2022 March 28, 2022 Topics to consider are: Social Emotional Learning Referendum - Facilities & Operations Students with Disabilities - 504 and Special Education - (IDEA) English Language Learners and Bilingual Programing Academic and Career Planning Career and Technical Education School Safety Other |
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X. REVIEW CURRENT COVID-19 DASHBOARD DATA, PROTOCOLS, AND PUBLIC HEALTH ORDERS
Description:
The administration will present to the Board the most recent data regarding Covid in our community/school district. We will bring this data to the meeting on Monday so the most current data is presented to the Board and community.
Attached please find the current Order from Public Health Madison and Dane County that is in place until January 3, 2021. In the absence of an Order from PHMDC, the School Board decision from November is still in place. That decision, absent from an Order from PHMDC, allows for masks to be optional in all school facilities beginning on January 3rd for all grade levels. The administration will seek clarification on the Board's decision as it relates to 4K as there have been some questions that have arisen from the private 4K sites who are part of our program.
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XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Human Resource Committee
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XI.A.1. Review Minutes from 11/15/21Meeting
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XI.B. Board Sub Committee on Diversity, Equity, and Inclusion
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XI.B.1. Review Minutes from 11/15/21 & 12/9/21 Meeting.
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XI.C. Curriculum Committee
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XI.C.1. Review the minutes from the 11/18/21 meeting.
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XI.C.2. Consideration of New Course Proposal
Description:
Attached please find a new course proposal for Philharmonic Orchestra. Tim Schell explained that there is incremental staffing associated with this course, so the administrative recommendation is to approve but to defer implementation until resources for staffing are available, likely in a year. The Committee is recommending this course to the full board on a 3-0 vote.
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XI.C.3. Consideration of Student Reporting Tool
Description:
Attached please find a copy of the Reporting Tool for Non-Emergency Incidents. Tim Schell shared with the Committee that this tool has been through cycles of feedback from the advisory committee, the 7-12 admin team, and the K-6 admin team, and is ready for first phase implementation. This tool is in addition to the practices we already have in place. Once we start using this tool, we will review it within 3-6 months to determine if there is anything that needs to be changed. The Committee is recommending the Reporting Tool to the full Board for consideration on a 3-0 vote.
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XI.C.4. District and School Accountability Report Cards
Description:
The state accountability report cards for our district and schools were released from embargo by DPI and are attached for your review. There are changes in how the report cards are calculated and presented this year. Tim Schelll will review our overall performance with the Board at the meeting.
This is an information item only.
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XI.D. Co-Curricular Committee
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XI.D.1. Minutes from the 11/30/21Co-Curricular Committee Meeting.
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XI.D.2. Consider Changes/Additions to the Co-Curricular Offerings
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XI.D.2.a. Consider a Proposal to Reorganize the Drama Program at the High School
Description:
Attached please find a memo from Aaron May that outlines the recommendations he made to the Co-Curricular Committee.
On page 1 of that document you will see a reference to the Drama Reorganization Proposal for consideration for the 2022-2023 school year. This proposal was presented and reviewed by the Committee and is being forwarded to the full Board for consideration on a 3-0 vote.
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XI.D.2.b. Consider Moving Mountain Bike Club from a Category C to a Category A Activity
Description:
Attached please find a memo from Aaron May that outlines the recommendations he made to the Co-Curricular Committee. In addition, please find a memo from the Mountain Bike Club Coaches -- Em Meier and John Cramer.
On page 2 of that document you will see a reference to the Mountain Bike Club Move from Category C to Category A for consideration for the 2022-2023 school year. This proposal was presented and reviewed by the Committee and is being forwarded to the full Board for consideration on a 3-0 vote. The Committee is also requesting that the Policy Committee consider changing Policy 370 Rule 4 to ensure that all Category A programs have a paid coach and are not subject to a 3-year waiting period. This policy item is on the agenda for Monday night, too, under the Policy Committee. The Co-Curricular Code is attached for your reference regarding the Category A, B, and C activities. These categories are described on page 4.
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XI.D.2.c. Consider Adding Paid Coach for Middle School Cheer and Dance Teams
Description:
Attached please find a memo from Aaron May that outlines the recommendations he made to the Co-Curricular Committee.
On page 2 of that document you will see a reference to the MS Cheer and MS Dance Paid Position for consideration for the 2022-2023 school year. This proposal was presented and reviewed by the Committee and is being forwarded to the full Board for consideration on a 3-0 vote.
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XI.D.2.d. Consider Adding Winter High School Cheer at the High School
Description:
Attached please find a memo from Aaron May that outlines the recommendations he made to the Co-Curricular Committee.
On page 3 of that document you will see a reference to Winter Cheer for consideration for the 2022-2023 school year. This proposal was presented and reviewed by the Committee and is being forwarded to the full Board for consideration on a 3-0 vote.
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XI.D.2.e. Consider Adding Live Stream Coordinator Position
Description:
Attached please find a memo from Aaron May that outlines the recommendations he made to the Co-Curricular Committee.
On page 3 of that document you will see a reference to the Livestream Coordinator for consideration for the 2022-2023 school year. Compensation for this position can be allocated to Fund 80 -- Community Service. This proposal was presented and reviewed by the Committee and is being forwarded to the full Board for consideration on a 3-0 vote.
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XI.D.3. Consider Changes to Policy 370 Rule #2 -- Co-Curricular Program Eligibility
Description:
Attached please find a memo from Aaron May that outlines the recommendations he made to the Co-Curricular Committee.
On page 5 of that document you will see a reference to Recommended Change to Policy 370.2 for consideration. Also, attached please find the revised policy with a strike-out of the language referring to Middle School Eligibility and Club Sports. This proposal was presented and reviewed by the Committee and is being forwarded to the full Board for consideration on a vote of 2-Y and 1-Abstain.
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XI.D.4. Review and Consider the District's Official Response to a Proposed WIAA Reallignment Proposal
Description:
Attached please find a memo from Aaron May that outlines the recommendations he made to the Co-Curricular Committee.
On page 5-6 of that document you will see a reference to the WIAA Conference Realignment Process and Proposal . Administatively, we are opposed to this conference realignment proposal that was brought forward by Monroe and we have articulated that to the WIAA. With subsequent meetings coming forward in the coming weeks on this matter, we are asking our Board to also endorse our opposition. Our written statement is attached for your reference.
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XI.E. Policy Committee
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XI.E.1. Review minutes from the 12/06/21 Policy Committee meeting.
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XI.E.2. Consider Modification to Policy 370 Rule #4 -- Co-Curricular Reduction/Additions
Description:
Attached please find revisions to Policy 370 Rule #4 regarding Co-Curricular Reductions and Revisions.
The Co-Curicular Committee met on November 30th and per their review of co-curricular programs, such as Mountain Bike Club, which is asking to move from a Category C to a Category A Co-Curricular Program, the committee thought that any Category A program (program that competes) should have a paid advisor/coach. The change to this policy is highlighted in yellow as part of the application form of the attached document. The Policy Committee reviewed this policy and is recommending the proposed changes to the Board for consideration.
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XI.E.3. Consider Modifications to Policy 187 -- Public Comment Periods During Board Meetings
Description:
The Policy Committee reviewed Policy 187 regarding public comments at board meetings. The committee expressed their support for hearing from the public on issues related to the school district, and in their review of the policy, asked the administration to add language with regard to electronic submissions of public comments for meetings. On page 2 of the policy you will find a highlighted section that is draft language we are proposing to the Board for review, feedback, and consideration.
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XI.F. Facility Committee Meeting
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XI.F.1. Review minutes from the 12/06/21 Facility Committee Meeting.
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XI.F.2. Consideration of Modification to 2021-2022 Capital Projects
Description:
Attached please find the most recent report on the Capital Projects that were approved by the School Board for the 2021-22 school year. Projects that are completed are shaded at the top of the spreadsheet. Administration is recommending delaying the Prairie Playground Project and replacing it with a High School Electrical Infrastructure Project. The Facility Committee is recommending approval of this project on a 3-0 motion.
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XI.G. Budget Committee
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XI.G.1. Review Minutes from 12/06/21 Meeting
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XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XII.A. Administrative Reports/Action Items
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XII.A.1. Review/Consider a Draft Memorandum of Understanding between the Village of Waunakee and the School District Regarding the Reversionary Language in the Deed for the Previous Library Site at 710 South Street.
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XII.A.2. Review Parent Survey Results Regarding the Format for Parent-Teacher Conferences
Description:
As an informational item, attached please find the parent and staff surveys related to the format for conducting parent-teacher conferences. This fall we provided conferences via Zoom with an option for parents to meet with their teacher/s face-to-face if they choose. We conducted a survey after conferences to get parent and staff perspectives on how to conduct conferences in the future.
The surveys provided good feedback on how we can improve for the future, too.
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XII.A.3. Cap City Cougars Girls Hockey Coop Approval
Description:
Attached please find the agreement that came in this week regarding our participation in the Girl's Hockey Coop. The administration is seeking the Board's continued support of this coop for our girls hockey program.
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XII.A.4. Announcements/Correspondence
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XIII. CONSENT AGENDA
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XIII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of November 2021.
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XIII.B. Finance
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XIII.B.1. Monthly Finance Reports
Description:
Attached you will find the 2021-22 Budget Status report as of November 30th, 2021, and the Cash Reconciliation report for October 2021.
Also attached please find the Dean/SSM wellness clinic report for October and a district financial report for the Wellness Clinic for your review. This report tracks expenditures over time, beginning with the first month of the clinic. Please contact Steve Summers at stevesummers@waunakee.k12.wi.us if you have questions on any of these reports.
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XIII.B.2. District Census Report
Description:
The purpose of this agenda item is to review the district census report. The 2021-22 district census process has been completed. The census was completed by utilizing existing student data from the Infinite Campus database, and an online data collection process. The information from the online data collection process is then entered into the student records database by attendance area to create a census report by elementary building. Please see the attachment that includes the census numbers by attendance area and changes in census numbers between years. The following are some observations about the information that is attached:
Please contact Steve Summers if you have any questions on the attached information. You can email at stevesummers@waunakee.k12.wi.us. Thanks.
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XIII.C. Safety Drill Logs
Description:
Attached please find the Safety Drill Logs that are required to be shared with the Board.
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XIII.D. Gifts and Field Trips
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XIII.D.1. Gifts
Description:
Innovation Center Donation =$5000
Native American Flags. Various Donations to Student Financial Assistant fund = $4050.00 Student Free & Reduced Lunch account = $1200.
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XIII.D.2. Field Trips
Description:
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XIII.E. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIV. BOARD BUSINESS
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XIV.A. Conventions/Workshops
Description:
Please make sure you have notified Rebecca by the end of the 12/13/21 meeting if you plan to attend the convention and if there are any special pre conference workshops or meals you wish to attend. You may find this information on this link,
https://wasb.org/meeting-and-events/convention/ You may complete this registration and hand it in to Rebecca as well https://wasb.org/wp-content/uploads/2021/10/Registration_form.pdf Thank you. |
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XIV.B. Legislative Update
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XV. FUTURE AGENDAS AND MEETINGS
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XV.A. Agenda Items for Next Meeting
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XV.B. Special Meeting -
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XV.C. Budget Committee
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XV.D. Co-Curricular Committee
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XV.E. Curriculum Committee
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XV.F. Facility Committee
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XV.G. Goals Committee -
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XV.H. Human Resources Committee
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XV.I. Policy Committee
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XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVII. RETURN TO OPEN SESSION
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XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XIX. ADJOURN
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