November 8, 2021 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c), (e),(f) and (g)
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III.A. Review Closed Session Minutes for 10/11/21 regular meeting
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III.B. Review Individual Teacher Contract Recommendations, Resignations and Retirements
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III.C. Review Individual Co-Curricular Contract Recommendations
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III.D. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.E. Review and Take Action on Student Discipline/Expulsion Recommendations
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III.F. Review a Draft Memorandum of Understanding between the Village of Waunakee and the School District Regarding the Reversionary Language in the Deed for the Previous Library Site at 710 South Street.
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III.G. Discuss with the School Board, Matters Involving Individual Student Behaviors and District Response
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
If time, the Board may discuss school board operational matters.
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VI. APPROVAL OF MINUTES
Description:
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VI.A. Review Open Session Minutes for 10/11/21 regular meeting and 10/25/21 Special meetings.
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VI.B. Review Updated May 10, 2021 Regular Meeting Minutes
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Report
Description:
Marrissa Loether and Isabelle Hahn are the high school student representatives this year who will provide an update to the Board on events from the high school.
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IX.B. Teacher's Update
Description:
Representatives from the Waunakee Teachers Association will provide an update on some of the work they are doing in the district.
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the Board on meetings they attended or other informational items.
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IX.C.2. Spring Board Election
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IX.C.2.a. Notice of School Board Election
Description:
Attached is the Notice of the April 2022 School Board Election. Dave Boetcher(Village of Waunakee) , Judy Engebretson(Town of Dane/Springfield), and Jack Heinemann (Village of Waunakee) seats are on the ballot this spring.
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IX.C.2.b. Notification of Non-Candidacy
Description:
Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring. The deadline for an incumbent to file the non-candidacy form is December 24, 2021 at 5:00 p.m.
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IX.C.3. Discuss Board Policy Matters Related to Public Comment Periods During Board/Committee Meetings.
Description:
Attached please find the associated school board policies related to public comments at board and committee meetings.
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IX.C.4. Review, Provide Feedback, and Consider a Draft Agenda for the November 29, 2021 Community Engagement Meeting on Student Achievement
Description:
Attached please find a draft agenda for the next Community Engagement Meeting: Student Achievement. The administration will share additional details on a vision for what information may be most important to share at this meeting, and will be seeking school board member feedback.
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IX.C.5. Follow Up on Presentation Regarding the Wisconsin Public Education Network
Description:
At a previous school board meeting, David Boetcher spoke to and invited a representative from the Wisconsin Public Education Network (WPEN) to address the Board. The purpose of this agenda item is for the Board to have the opportunity to follow up on the previous discussions regarding membership in the Wisconsin Public Education Network, and provide direction regarding the request to join this organization.
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IX.C.6. Consider Recognition of Native American History Month
Description:
Dave Boetcher has requested an agenda item related to recognition of Native American History Month, and he will present a proposal to the Board on Monday requesting that the District fly a representative flag at each school building this month.
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X. REVIEW CURRENT COVID-19 DASHBOARD DATA, PROTOCOLS, AND PUBLIC HEALTH ORDERS
Description:
The current COVID dashboard data will be brought to and presented at Monday's school board meeting to reflect the most up-to-date information regarding incident rates and quarantines in the school district over the last week, and since we last presented data to the Board last month.
Additionally, please find attached Order #4 from Public Health Madison and Dane County that extends the masking mandate through November 27th, at which time they have communicated they will not issue another Order. Also, attached please find a summary of the School Board Meeting Minutes from August 9, 2021 which outlines the decision of the Board regarding masking, which was determined prior to PHMDC issuing their initial Orders in August. In the absence of a PHMDC Order, the decision of the Board from August is still in effect until a different action is voted upon by the Board. This agenda item allows the Board latitude to consider the protocols that are in place, including decisions related to masking.
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XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Curriculum Committee
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XI.A.1. Review October 14, 2021 and 11/4/21 Meeting Minutes
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XI.A.2. New Course Proposals at the High School
Description:
New course proposals will be attached to BoardBook following their consideration by the Curriculum Committee on Thursday evening.
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XI.A.3. Initial Report on Student Results for AP, ACT, Aspire, and Forward Tests
Description:
Attached please find the presentation on student achievement that was presented to the Curriculum Committee on Thursday, November 4th.
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XI.B. Human Resources Committee
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XI.B.1. Review October 20, 2021 Meeting Minutes
Description:
The minutes for this meeting will be available at the meeting.
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XI.C. Board Sub-Committee For Planning DEI
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XI.C.1. Review Minutes of 11/1/21 Meeting.
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XI.C.2. Report from the Sub-Committee on DEI Planning and Next Steps
Description:
The sub-committee discussed conducting community engagement meetings with parents/community, staff, administration, and students. They would like to meet with several clubs/organizations at the high school to gain further student perspective. Dates and times TBD.
The committee also requested that the administration review the audit recommendations from the DEI Ad Hoc Committee to determine which existing Board Committees best align with items outlined in the audit. Additionally, the administration will describe what has taken place or is planned to occur for items identified in the audit. This review will be presented to the committee at their next meeting on November 15th. |
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XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XII.A. Administrative Reports/Action Items
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XII.A.1. Consider Additional Staff Recommendations Based on Student Needs
Description:
Attached please find a staffing request for four additional para-educator positions based off of 1:1 IEP needs. The Board will be updated in Closed Session on some of the specific needs that precipitated this staffing request.
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XII.A.2. Review and Consider a Draft Memorandum of Understanding between the Village of Waunakee and the School District Regarding the Reversionary Language in the Deed for the Previous Library Site at 710 South Street.
Description:
A revised MOU is in process with the Village of Waunakee. If the MOU is agreed upon by Monday's meeting time, then we will present it for consideration. If it is not ready for presentation, then this agenda item will be carried over to next month.
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XII.A.3. Review and Consider School Calendar Changes Related to High School Sports Teams That Compete in the State Finals on School Days Related to the Availability of Buses and Bus Drivers
Description:
The administration will present options to the Board for impacts on the school day and/or school calendar should the football team continue to progress through the playoffs and qualify for the State Finals game at Camp Randall on November 19th. Given the shortage of bus drivers, we are being very proactive in our planning as a trip to the State Game for football requires 11-13 buses for the team, band, cheerleaders, dance team, and fan buses.
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XII.A.4. Announcements
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XIII. CONSENT AGENDA
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XIII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of October 2021.
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XIII.B. Finance
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XIII.B.1. Monthly Finance Reports
Description:
Attached you will find the 2021-22 Budget Status report as of October 31st, 2021, and the Cash Reconciliation report for September 2021. Please note that we are still working on some audit entries that affect the cash reconciliation for one account in July.
Also attached please find the Dean/SSM wellness clinic report for September and a district financial report for the Wellness Clinic for your review. This report tracks expenditures over time, beginning with the first month of the clinic. Please contact Steve Summers at stevesummers@waunakee.k12.wi.us if you have questions on any of these reports.
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XIII.C. School Violence Evaluation Reports
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XIII.D. Gifts and Field Trips
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XIII.D.1. Gifts
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XIII.D.1.a. Health Office Supplies - District Wide - $500
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XIII.D.1.b. Donation from Nord Gear to Arboretum Curriculum Enhancement
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XIII.D.2. Field Trips
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XIII.D.2.a. Choir/Drama New York Trip - 2022
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XIII.E. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIV. BOARD BUSINESS
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XIV.A. Conventions/Workshops
Description:
The State Education Convention is January 19-21, 2022. You may view details on WASB website at https://wasb.org/meeting-and-events/convention/?utm_source=HL&utm_medium=MarketingAutomation&utm_campaign=WisconsinAssociationofSchoolBoards&_zs=59LDm&_zl=IpX32
Participants need to register. Early Bird registration is December 15th. School District's and CESA's will be provided a rebate if they register 5 or more board members & administrators. We have hotel rooms reserved at the Hilton Milwaukee City Center If you are interested in attending , please let Rebecca know by the December board meeting. Rebecca will register you and arrange a hotel room for you. If you have any questions, please feel free to contact Rebecca.
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XIV.B. Legislative Update
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XIV.C. Coorespondence
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XV. FUTURE AGENDAS AND MEETINGS
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XV.A. Agenda Items for Next Meeting
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XV.B. Special Meeting
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XV.C. Budget Committee
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XV.D. Co-Curricular Committee
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XV.E. Curriculum Committee
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XV.F. Facility Committee
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XV.G. Human Resources Committee
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XV.H. Policy Committee
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XV.I. Goals Committee
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XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVII. RETURN TO OPEN SESSION
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XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XIX. ADJOURN
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