July 7, 2021 at 6:30 PM - Facility Committee Meeting

Description: 

•  
• Looking to create two private offices within a portion of the unfinished records storage area. See attached "floor plan current" and "floor plan with two new offices" diagrams.
• Cost estimate for the entire project is $40-50,000. (see attached file: buildout rough costs June 2021)
• The addition would require Administration to reduce the amount of current records storage space in the proposed area. Options are to either digitally archive, purge (shred), or move some of the existing records to create space. Some of the existing records are beyond their record retention compliance dates.
• Timeframe for completion is unknown at this time. Estimated project timeframe is approximately 6-8 weeks, depending on availability of materials and contractors.
• Additional upgrade items for the Bethel building are also being requested, including $35,000 for needed furnaces, air conditioners, water heater, and painting upgrades.

Description: 

•  
• Current fire alarm panel is the oldest in the District. It will not support the segregation of communication points needed to add an alert mechanism to dial 911 should the school "panic" button be activated. The current panel is not flexible enough to accept an upgrade or modification for this purpose.
• A separate communications device for the purpose of reporting duress is feasible, although a separate communications system would be dissimilar to the other school buildings in this regard. The addition of the modern fire alarm panel also provides a benefit in that an upgrade to point-based initiation devices can easily be added in the future.
• Current fire alarm panel utilizes fire alarm "zone" initiation versus modern point-based detection, which would narrow the area of the incident (single smoke detector versus multiple smoke detectors in a zone). The proposed new panel will be capable of FUTURE point-based initiation and notification devices. The proposed new panel will operate the current zone-based devices until an entire system upgrade can be submitted.
• See attached Duress, FACP upgrade quote for $12,153 from Johnson Controls, our provider for the 911 duress signaling project and our current central-station monitoring provider for fire and security.

Description: 

• Multiple trailers from multiple vendors were researched and viewed. Trips to Elgin, IL (Willscot Buildings) and Sandwich, IL (Aries Building Systems) proved helpful in the process. A three-year lease for a two-room portable classroom has been signed with Aries Building Systems for a $91,400 (total over three years), delivered and installed.
• The new building is identical in layout to our existing portable at the Middle School (attached).
• Due to availability, a canopy for the ADA ramp will be quoted separately from Aries.
• EUA is assisting the District in creating required documents and drawings for the Village, engineers, GC (Vogel), and for soil boring reports. Soil boring reports cost is $2950.
• Vogel Brothers has scoped the site with John Cramer and is prepared to take on the project for site preparation, drainage, and pouring foundation footings. Once Vogel is provided with documentation and drawings they can then provide a construction cost estimate.
• Westphal Electric has delivered a quote for all electrical construction (other than asphalt removal and repair, and concrete pad for transformer) for $27,309.
• The current plan is for Aries to deliver the portable from Sandwich, IL the week of July 26, and to be substantially complete with trailer and ramp installation the week of August 2. Then final power, fire alarm, duress, PA, and network installations and site repair can commence.

Description: 

•  
• This piece of equipment will increase efficiencies in the District with mowing our large green spaces. The mower will pay for itself in 2.7 years. Cost: $34,399. See attached ROI 60 vs. 96in Mower.
• Especially vital at this time (this summer) due to Mr. Hellenbrand’s retirement and the open maintenance position. (The hired replacement candidate rescinded.) The position has been reposted. (No candidates interviewed from initial posting are being considered.)
• This piece of equipment is being held for us, as availability is extremely low (one), and another machine like this will not be available for at least one year out.

Description: 

•  
• We have identified the need for additional cleaning equipment. We missed identifying some of the equipment in the initial inspection.
• Most of the equipment we either don’t currently have, and if we do it’s antiquated (15-20 years old) and doesn’t operate, or is inadequate.
• Please consider the $37,834 additional equipment (attached Building Custodial Equipment Needs) needed to keep our buildings clean.

Description:  FYI ONLY - 2011 Chevrolet plow truck will need to be replaced within the near future, one or two years out. Cost ~$35,000.

Description:  The purpose of this agenda item is to formally request that the name of the Soccer Stadium be changed to the Waunakee Pitch.  A "Pitch" is the official name for a soccer playing surface.

Description:  Attached please find the final design for the ticket entrance for the soccer field.  This item is coming back to the Board for approval of the design prior to it being constructed.  This cost is being paid for by the fundraising group and in-kind donations.

Description:  The golf team along with Waunakee Meadows want to embark on a fundraising effort for the construction of "hitting bays" at the Meadows.  These hitting bays would directly impact our golfers as they would have use of them for their development. They are not requesting any district funds, just that our teams be allowed to participate in the fundraising effort for this project.  This project is a little different from facility improvement projects in the past in that it is part of a private enterprise, with the Meadows.  We have a good relationship/partnership with the Meadows as they do not charge our golfers for use of the course during their seasons.  We are seeking the Committees input and consideration of this fundraising effort, which would need approval by the Board to move forward.

Description:   

Description: