May 3, 2021 at 5:00 PM - Budget Committee

Description:  The purpose of this agenda item is to review the projected end of the year balance. Attached you will find a report from ForeCast5 that estimates the end of the year balance.

Administration would like to discuss the topic of the annual Fund 73 contribution. Fund 73 is the Employee Benefit Trust Fund. We have held off on making the payment for 2020-2021 until the end of the fiscal year. The main reason for holding off the payment was to determine whether or not these funds would be needed for school reopening expenses. We would need to make this payment by June 30, 2021. Administration is seeking feedback from the committee on making this payment.

Description:  The purpose of this agenda item is to review the payment owed to the Village of Waunakee for the Ripp Park tennis courts. The agreement between the district and the Village allows the district to pay in installments over 5 years. Some School Board members have expressed an interest in the past to pay off this loan sooner than the 5 years. The District has made two payments of $57,000 each so far. Administration will be requesting feedback on this topic. 

Description:  The purpose of this agenda item is to discuss the topic of carryover funds for the buildings/departments. During the 2020-21 school year, buildings/departments were not allowed to carryover funds for activities that did not take place because of the school closure (i.e. transportation, spring sports, etc.). During the 2020-21 school year, many events/activities did not take place due to COVID19. At last month's Budget Committee meeting, the Committee requested information from each building/department regarding potential use of carryover funds. Attached please find the information that was provided by the administrators. Administration is seeking feedback from the Committee on this topic.

Description:  The purpose of this agenda item is to discuss the next steps in the 2021-2022 budget process. Attached please find the budget timeline. Please note that the First Draft of the Budget will be presented at the regular May Board Meeting.

Description:  The purpose of this agenda item is to discuss class size and FTE estimates for the 2021-22 school year. Attached please find an updated Budget Planning document that includes projections for class size and FTE. Also attached please find a revised K-4 staffing plan prepared by Amy Johnson with input from the K-4 administration. Amy will be present at the meeting to discuss. This revised K-4 staffing plan brings back two elementary sections that were not included in the first version of the Budget Planning Document. Administration is requesting feedback from the committee regarding this topic.

Brian Grabarski has completed the shared staffing conversation and we have updated the First Draft of the Budget with all the staffing requests, including grades 7-12 (see page 13). Administration will be looking to move forward with hiring all the positions identified on page 13 of the First Draft of the Budget.

Description:  The purpose of this agenda item is to review the first draft of the budget for the 21-22 school year. I have attached the first draft of the budget for your review. Please note that the first draft of the budget is based on the following:
1. The $0/student increase in the per pupil categorical aid, with a $150/student increase in the revenue limit formula
2. An increase in the percentage of State Special Education Categorical Aid to 35%
3. The personnel cost line includes a salary increase of 3.06%, a 0% increase in dental insurance rates, and a 0% increase for health insurance rates
4. The capital maintenance projects are funded from Fund 41
5. The first draft includes an increase of .315 FTE, as outlined on page 13 of the document. 
6. All of the remaining budget requests have been placed on hold at this time

The second draft of the budget in June will include:
1. Grant allocations
2. Staffing updates based on additional schedule changes, reallocation proposals or new positions
3. Updates to the Food Service budget (Fund 50), and other budgets as a result of School Board approved student fees
4. Updates to the gift fund (Fund 21)
5. Updates to the community service fund (Fund 80)
6. Updates to building/department revenue accounts and corresponding expense accounts

Please let me know if you have any questions on the first draft of the budget.

Description:  Attached please find the proposed student fees for the 2021-2022 school year. Administration is recommending approval.

Description:  Attached please find the proposed facility use fees for the 2021-2022 school year. Administration is recommending approval.

Description:  Attached please find a draft budget for the Food Service Program for the 2021-22 School Year. The draft budget does not include any price increases. Administration is recommending approval of Draft Budget B. Administration will be seeking feedback from the Committee on the topic of price increases.

Description:  If time permits, Administration will review the topic of Fund 41 and its relationship to the District's overall finances. This agenda item is connected to the topic of the Moody's Credit Report which is listed under Future Agenda Items.

Description:  The budget requests for the 2021-2022 fiscal year are included on pages 13 & 14 of the 2021-22 Budget Planning Document. This document was attached under Agenda Item VI.B. Administration will be seeking feedback from the Committee regarding the topic of use of one-time funds (Federal funds, Operational Referendum funds, end of the year funds) for the purposes of filling some of these positions. Administration has identified positions that line up with the Board's goals for the 2021-22 school year (see attached). Administration will be seeking feedback on the topic of posting all/some of these positions.

Description:  The first payroll of the 2021-22 fiscal year is July 15th. The employee groups receiving paychecks on July 15th include: Administrators/Admin Support, Administrative Assistants and Custodial/Maintenance. Brian Grabarski will be working with the HR Committee on May 6th regarding the topic of providing pay increases on the July 15th paychecks for these groups instead of waiting until the fall. Our recent past practice has been to provide pay increases after the budget has been finalized in October, but there has been increasing interest from various stakeholders to move this process back to the first paycheck of the year. Attached please find a draft pay increase document as prepared by the HR Department. This document will be finalized prior to the HR Committee meeting on May 6th. Overall, the draft pay increase stays within the funds allocated for salary increases in the First Draft of the Budget. Administration will be seeking feedback on this topic.

Description:  The Waunakee community approved an Operational Referendum in November of 2020 in the amount of $2,127,502. This Operational Referendum was a non-recurring referendum, for the years 2020-21 through 2025-26.  A non-recurring referendum means that the funds do not continue past 2025-26, unless a subsequent referendum is approved by the public.

Attached please find a document from the Maintenance Department regarding expenditure requests out of the Operational Referendum funds. Administration will seek feedback from the Committee on this topic.

Description:   There are no proposals to review this month. 

Description:  There are no other items for discussion this month.

Description:   

Description:  The District has received our updated draft actuarial study for Fund 73, the Employee Benefit Trust Fund. The draft has been attached for your review. The School Board will need to determine whether or not the District will be contributing to Fund 73 for the 2020-2021 fiscal year. This agenda item will be brought back at the next Committee meeting.

Description:  The District has received our updated credit opinion from Moody's. The credit opinion has been attached for your review. The District's credit rating has been downgraded. Diane and I are working on some options to make improvements over the next several fiscal yeas. This agenda item will be brought back at the next Committee meeting.