April 29, 2021 at 5:00 PM - Special Meeting Reorganization & Budget Workshop

Description:  On Monday evening we will hold a Budget Workshop with members of the school board, administration, and the teacher leadership team.  The purpose of the Workshop is to share key items for the 2021-2022 Budget Process, and to solicit feedback on a few key budget items. 

Steve Summers will use the attached PowerPoint presentation to provide an overview on the projected school district budget for 2021-2022, the budget planning parameters that are being used in preparation for the first draft of the budget, and three discussion/feedback questions that will be posed as part of the meeting.

Two of the three feedback questions will be conducted in “breakout rooms” via Zoom.  The Board and Central Office Administration will be present in person, and the rest of the attendees will join via Zoom.  

Details for participants will be forthcoming prior to the meeting.  The meeting will also be recorded and posted to our website.

Description:  For the record, the oath has been administered to the appropriate newly elected Board members with such a notation being provided in the minutes of this meeting.  Mark Hetzel took the oath of office on April 12, 2021 at 5:45 PM.  Ted Frey took the oath of office on April 13, 2021 at 8:00AM.

Description:  Clerk Engebretson will initiate the process for selecting Board Officers by asking for nominations for the office of President. After nominations are complete and a vote is taken to determine the position of Board President, the newly elected President will then continue the process by taking nominations and facilitating a vote for each of the remaining Board positions of Vice-President, Clerk and Treasurer. Votes can be by paper ballot or voice vote as determined by a majority of Board members.

Description:  The Board will be electing the positions of President, Vice-President, Clerk, and Treasurer of the school board for the next year.  The following motions are provided to give you guidance on this process.

Should multiple people be nominated for the same position, then paper ballots will be submitted to Rebecca McDonough who will will count them.

President
Motion by _____________ seconded by _____________ that _________________________ be nominated for President of the Waunakee Board of Education.
 
Vice-President
Motion by _____________ seconded by _____________ that _________________________ be nominated for Vice-President of the Waunakee Board of Education.

Clerk
Motion by _____________ seconded by _____________ that _________________________ be nominated for Clerk of the Waunakee Board of Education.
 
Treasurer
Motion by _____________ seconded by _____________ that _________________________ be nominated for Treasurer of the Waunakee Board of Education.


In the event that only one person is nominated for any position, the following motion provides you guidance on how to handle that situation.
 
Closing of Nominations
Motion by _____________ seconded by _____________ that nominations for _______________ be closed and a unanimous ballot be cast.

Description:  Board members have been asked for their feedback on their committee preferences. These responses will be shared with the Board President who will use them to develop committee assignments for the next year. 

Description:  The Board will need to take action to appoint the official newspaper (Waunakee Tribune) for the district.

Description:  The past practice of the Board of Education is to hold its regular meeting on the second Monday of each month with a closed session beginning at 6:00 p.m. and the regular meeting to follow starting at 7:00 p.m. There are no legal stipulations in the State Statute 120.11 that govern when Board meetings are to be held. The statute merely states that the Board needs to hold monthly meetings at a time and date set by the Board.

Description:  The Board will need to take action to appoint legal counsel for the district. 
I recommend appointing Strang, Patteson, Renning, Lewis & Lacy s.c.  as our firm, with Kirk Strang as primary contact.  As you know, we also use different attorneys and firms depending on the issue requiring assistance.  

Description:  Mr. Summers has provided the following list of current banking/depository institutions for approval by the Board to carry out the financial functions of the district for the coming year.
Depository, Expenditure, and Payroll Accounts:
State Bank of Cross Plains
Investments:
State Bank of Cross Plains
Wisconsin Local Government Investment Pool
AUL Trust
PMA-Public Fund Specialists/WISC
Credit Cards:
WASBO/BMO Harris

The district's banking services will be bid out during the summer of 2021, to be implemented in the fall of 2021, according to the School Board policy requiring a bidding process at least every 5 year. 

Description:  The Board will need to take action to approve district membership in the Wisconsin Association of School Boards (WASB) and the Wisconsin Interscholastic Athletic Association (W.I.A.A.).

Description:  The Board of Education, pending discussion, will need to determine a time and date for the annual meeting per the motion/action of the electorate at the last annual meeting authorizing the Board to set the meeting date/time of the annual meeting. State Statute 120.08(1) states: A common school district (Waunakee) shall hold an annual meeting on the 4th Monday  in July at 8:00 p.m. unless the electors at the annual meeting determine to thereafter hold the annual meeting on a different date or hour, or authorize the school board to establish a different date or hour. No annual meeting may be held before May 15, 2020 or later than October 31, 2020. The motion to set the annual meeting will need to include the date, the time and the place the annual meeting will be held. Last year the meeting was held on the third Monday in October which was October 19, 2020 at 7:00 p.m. in the board room at 905 Bethel Circle. We suggest that this year's meeting be set for October 18, 2021 at 7:00 p.m.

Description:  This agenda item was inadvertently left off of the April 12th Regular School Board Meeting.

The Facility Committee approved and is recommending to the full Board the use of reallocated budget funds to purchase a new truck for the maintenance department that is used for general use and plowing snow.  Funds are available and Board approval is required since it is over $25,000.

The estimated cost of the truck is $51,000.

Description:  Graduation for this year's senior class is scheduled for Saturday, June 5th at 6:00 p.m. with a rain date of Sunday, June 6th at 1:00 p.m.  The ceremony will be held outside in Warrior Stadium and details will be shared with the graduates, families, and the Board in the near future.