October 12, 2020 at 7:00 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c) AND (f)
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III.A. Review Minutes of 9/14/20 Meeting
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III.B. Review Individual Teacher Contract Recommendations, Resignations and Retirements
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III.C. Review Individual Co-Curricular Contract Recommendations
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III.D. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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IV. RETURN TO OPEN SESSION
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V. BOARD DEVELOPMENT WORKSHOP
Description:
The Board will use this agenda item to discuss future meetings, Board Retreat, or other Board operational functions, as needed.
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VI. APPROVAL OF MINUTES
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VI.A. Review Minutes from 9/14/20, 9/21/20, 10/05/20 Meeting Minutes
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VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any items. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Commenters will be asked to include their name, address, and group they are representing. Past practice has allowed 30 minutes for this section of the agenda.
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IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Student Report
Description:
High School Student Council Representatives, Anna Englebert and Quinn Bogost, will share a report.
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IX.B. Teacher Update
Description:
Kyle Emmert and Ashley Taylor will give an update
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IX.C. Board Reports/Action Items
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IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
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IX.C.2. Annual Joint Review Board Report
Description:
Dave Boetcher will provide an update on the Joint Review Board Annual Update Meeting that he attended on September 17th.
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X. COVID-19 RELATED UPDATES, RECOMMENDATIONS AND DECISIONS POINTS INCLUDING BUT NOT LIMED TO REOPENING PLANS FOR FALL 2020, CO-CURRICULAR OPTIONS, REQUIRED POLICIES AND PRACTICES, HUMAN RESOURCES IMPLICATIONS, AND OTHER RELATED TOPICS REQUIRING TIMELY ATTENTION BY THE SCHOOL BOARD.
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X.A. Review of Data Dashboard and Consideration of Reopening Decisions
Description:
This agenda item will take into account the feedback provided by the Medical Advisory Ad Hoc Committee, that meets just prior to Monday's Board Meeting, to assess and affirm/change the reopening plans for grades 3-4 on October 26th.
At this point, the Board has approved moving forward with re-opening grades 3-4 to an in-person a.m./p.m. hybrid model beginning on October 26th, pending a data reivew on October 12th by the Medical Advisory Ad Hoc Committee and the Board. Parents will also be able to remain in an all virtual option for their child, if they choose. Administration has begun the process of putting the logistics of this decision into place. |
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X.B. Update from Grades 7-12 Regarding Fall 2020 Educational Program, and Information Related to Enhanced Remote and Hybrid Planning Process
Description:
Tim Schell, Brian Borowski, and Jeff Kenas will be present at Monday's Board Meeting to provide the Board an update on the work at the grade 7-12 level. Their presentation will encompass a review of the fall remote instructional model, an update on the Enhanced Remote Program, and information on the hybrid instructional model planning in preparation for a return of students in grades 7-12 at a point in the future. Their presentation is attached for your review.
Also, Randy Guttenberg will present a high level timeline of how a progression to re-opening could look for grades 3-12 if COVID data and internal processes were all positive. Attached please find a calendar that outlines a draft of this phased plan for re-opeing for your review.
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X.C. Review of Fall Co-Curricular Programs, Consideration of Future Programs for Late Fall and Winter, and Consider Use of School Facilities by Outside Groups
Description:
Attached please find three documents from Aaron May, Athletic Director. Aaron will be present at Monday's Meeting to provide an update to the Board on Fall Athletic Activities, WIAA Contact Day Decisions, Requests from Coaches for use of Contact Days, and to Discuss the Use of Facilities by Outside Groups.
First, the programs that we have been able to provide to our student athletes since this summer have been generally successful and well received by students and parents. Keeping kids active, connected, and involved is good for both their physical and mental health. We believe that we should continue to support our students in this manner moving forward, if possilbe. With that being said, though, we need to do so within a managed, contolled, and measured process. As you can see from the Contact Day and Open Gym Spreadsheet, we have requests for contact days and open gyms for all of our sports -- fall, winter, and spring -- to take place this fall. In my mind, this is too much to handle at once given decisions to begin returning more students to school in grades 3-4 and with our Enhanced Remote Programs. I think we need to successfully complete our fall programs, allow administration to assess the degree of activity and spaces we can use to support the fall contact days, and beginning at the end of the month, look for how we can support the 5-contact days for our winter sports. At this point, I think we should hold on Spring Sports until a later date. Additionally, we are going to need more space to support our inside programs as maximum group sizes are limited to 10. For this reason, and also the added need for cleaning etc., we recommend continuing to not allow use of our faciities by non-school groups, at this time.
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X.D. Update and Consideration of Flu Vaccination Clinic Planning Per Medical Advisory Discussion
Description:
This agenda item will allow for discussion regarding the potential establisment of a flu shot clinic for familes who are not insured or on Badger Care. This clinc would ideally be organized by community volunteers and other partners.
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XI. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XI.A. Medical Advisory Ad Hoc Committee
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XI.A.1. Minutes from the 09/16/20 and 09/30/20 Meeting
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XI.B. Ad Hoc Committee on Diversity, Equity, and Inclusion
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XI.B.1. Minutes from the 9/15/20 and 9/29/20 meeting
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XI.B.2. Diversity, Equity, Inclusion Ad Hoc Committee Mission Statement
Description:
Attached please find the Mission Statement for the Ad Hoc Committee on Diversity, Equity, and Inclusion.
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XII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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XII.A. Administrative Reports/Action Items
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XII.A.1. 3rd Friday Count
Description:
Attached please find the 3rd Friday in September Count document. A summary email was previously sent to all administrators and School Board members, and is attached in Board Book for your reference. The e-mail provides a description of what the numbers mean and how they impact us in relation to budgeted enrollment counts.
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XII.A.2. Review November 3rd Referendum Communications, Questions, and Updates.
Description:
Administration will touch base with the Board on questions regarding the November 3rd referendum, communications, and the idea of a public webinar regarding the referendum details.
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XII.A.3. Co-Curricular Club Requests
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XII.A.3.a. Consideration of a Paid Position for the Los Sonadores/Dreamer Club Advisor
Description:
The Los Lonadores club was approved at the October 14, 2019 regular board meeting. Attached is the current memo from Brian Borowski asking to consider this advisor for a paid position. Also attached is the memo from Brian Borowski from 2019 explaining this club and why it should be considered for a paid advisory position at this time.
The administration is recommending approval of this pay request for the Los Sonadores Club Advisor. The recommended pay level is at 2.5% of the base, or a starting pay of $1,000 annually. This value is in line with other similar clubs such as the Justice Leaugue.
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XII.A.4. Announcements/Correspondence
Description:
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XII.A.4.a. National Merit Scholarship Program
Description:
Thomas Hughes has been named a National Merit Semifinalist
Commended Students:
Ellis Feaster
Shriya Kata
Aidan Niermeyer
Commended Students placed among the top 50,000 scores.
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XIII. CONSENT AGENDA
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XIII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of September 2020.
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XIII.B. Finance
Description:
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XIII.B.1. Monthly Finance Reports
Description:
Attached you will find the 2020-21 Budget Status report as of September 30, 2020, and the Cash Reconciliation report for August 2020.
Also attached please find the District Financial report for the Wellness Clinic for your review. This report tracks expenditures over time beginning with the first month of the clinic. The District Annual Meeting is scheduled for Monday, October 19th. You may find the information for the meeting here:: Annual Meeting Webpage
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XIII.C. Post Secondary Credit Options
Description:
Attached please find from Michelle McGlynn, School To Career and Career & Technical Ed Coordinator, her summary and applications the Spring 2021 semester for Start College Now and Early College Credit Programs.
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XIII.D. Gifts and Field Trips
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XIII.D.1. Gifts
Description:
Attached plesase find memos regarding the following gifts to WCSD:
NorthRidge Church - Face Coverings all WCSD Staff Craig Kozicki Scholarship donation. Memorial Bench in honor of Crossing Guard Norm Wildes JP Cullen - labor and materials for the HES Memorial Bench Rhythm Sticks from Bartlings for Elementary students
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XIII.D.2. Field Trips
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XIII.E. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XIV. BOARD BUSINESS
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XIV.A. Board Correspondence
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XV. FUTURE AGENDAS AND MEETINGS
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XV.A. Agenda Items for Next Meeting
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XV.B. Special Meeting
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XV.C. Budget Committee
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XV.D. Co-Curricular Committee
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XV.E. Curriculum Committee
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XV.F. Facility Committee
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XV.G. Human Resources Committee
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XV.H. Policy Committee
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XV.I. Goals Committee
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XVI. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XVII. RETURN TO OPEN SESSION
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XVIII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XIX. ADJOURN
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