October 5, 2020 at 6:00 PM - Regular Additional Meeting

Description:  Individuals may use this time to comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Attached please find the documents that were shared with the Medical Advisory Ad Hoc Committee on Wednesday, September 30th.  I recommend that the Board watch the video of the Ad Hoc Committee Meeting prior to Monday night. Here is the link to the VIDEO.

Additionally, the administration will be updating the data dashboard numbers on Monday and will bring the most current data from 10-5-20 to the meeting.  

The key questions for Monday night include:
1.  Should the district consider bring back grades 3-4 on October 19th?
2.  Per the conversation at the Ad Hoc Committee, should the District consider hiring additional LTE Contact Tracers, as needed?
3.  Update and consideration of vaccination clinic in Waunakee.

The administration will also present and review with the Board a timeframe  that better aligns decision making of the Board with the ad hoc committee meetings.

 

Description:  Attached please see a memo from John Cramer as well as the comments below, from Steve Summers.

The purpose of this agenda item to request consideration of either a repair or a replacement of the high school field house gym floor. Please refer to the memo from John Cramer that provides a background on the cause of the damage, the quotes received, the insurance settlement, and the rationale for considering a gym floor replacement. 

The gym floor replacement option would require the district to contribute approximately $92,000 above the insurance settlement amount. As of October 1st, here is a high level update on the financial situation in the district:
1. The September student count is down 80 students from the estimated September student count. This is an approximate $275,000 reduction in budgeted revenues, for 20-21, and the next two fiscal years. The $275,000 reduction in budgeted revenues will need to be matched up with permanent expenditure reductions of $275,000, by the end of October when the School Board approves the final version of the budget. 
2. The 20-21 budget planning process was based on the 19-21 state budget. The state budget ended the fiscal year on June 30th, 2020 in a stronger position than expected, which may eliminate the need for a state budget repair bill that would impact school districts. 
3. The unbudgeted COVID/school reopening related expenses continues to increase. A successful November referendum will allow the district to align these unbudgeted COVID/school reopening related expenses with a source of revenue, the $2.1 million being shifted from the debt service fund to the general fund. An unsuccessful November referendum will require the School Board to evaluate a range of options to determine how these unbudgeted COVID/school reopening related expenses will be addressed. 
4. Due to a majority of students currently learning online, temporarily reallocating funds from two expenditure categories can be accomplished. These two expenditure categories are salary/benefits and transportation. The salary/benefit savings are related to vacant positions that were budgeted for. The approximate year to date salary/benefit savings is $75,000, which will increase to approximately $150,000 by the end of October. The transportation savings are related to a reduction in bus routes. The approximate year to date transportation savings is $55,000, which will increase to approximately $110,000 by the end of October. 
5. The district contingency account of $100,000 remains available. 
If the School Board approves a gym floor replacement, administration would recommend reallocating the cost via a one-time transfer from the transportation budget to the maintenance budget. This transfer would need to be reversed for the 21-22 fiscal year. 
Please feel free to email Steve Summers with any questions/feedback.