June 22, 2020 at 6:00 PM - Additional Meeting

Description:  Public Comments should be submitted in writing prior to the meeting to district_administrator@waunakee.k12.wi.us

Description:  For your reference, attached are the most recent Orders and Guidelines that are available regarding reopening of school.  DPI and Public Health Madison Dane County are to release their more detailed school reopening guidelines on Monday.  I anticipate these guidelines will provide some direction and will also leave a number of issues either vague or up to us to determine.  I am not going to dive deep into these guidelines on Monday and will hit the highlights of the most important variables.

Description:  Per the Forward Dane Reopening Plan we need to have four polices developed:

• Hygiene Policy
• Cleaning Policy
• Protective Measures Policy -- Staff
• Documentation process for training of staff.

Additionally, we have developed the following DRAFT policies and procedures:

Health Guidelines for Attendance -- Students
Self-Check Wellness Sheet -- Students
Health Reporting Agreement -- Staff
Employee Illness Policy
Protective Measures Policy -- Students

Each of these policies/procedures is attached for your review.  I anticipate there could be additions and modifications as practices get put in place, reviewed, and/or further guidance is provided by Public Health.  

Description:  Attached please find a document that outlines the plan for Camp Kindergarten and Extended School Year Services (special education), and has the results from the Camp Kindergarten Parent Survey included at the end of the document.

The School Board approved moving ahead with Camp Kindergarten and Extended School Year in July and we are bringing this item back so you are able to see the results of the parent survey, associated parent comments and feedback, and the plans for how we are dealing with the required policies etc.

Sheila Weihert has been in contact with the kindergarten teachers and has five who are willing to teacher the program this summer, and we will be recruiting other staff to fill any vacant positional needs.

Description:  Attached please find a July and August activity planning document.  The administration is recommending that some additional programs be brought back in July, if an acceptable plan can be submitted by the organizer that meets Public Health and local guidelines, and is approved by administration.  The activities I am ask the Board to consider are as follows:

• Transition Students -- transportation to job sites.
• Staff development and other required activities that involve student assessment and evaluation.
• Weight training.
• ACT Prep Class
• Gridiron Camp
• Band Camp

Any of the camps would need to run very differently than have occurred in the past.  The guidelines call for social distancing, group size limits, and other safety requirements.  I think it would be valuable to engage kids in these activities and to gain experience as a district with programs and policy implementation in various venues.

Final approval would require a written plan reviewed and approved by administration.

Description:  Brian Grabarski will will provide an update on the protocols that are in process for returning staff to work who have been working remotely.

Attached please find an outline of a reopening timeline for school district offices.  Brian will review this outline with you on Monday.

Also attached, please find a proposal from Qualtics of an on-line wellness check system that we would like to implement for our staff.  Brian has reviewed options and will discuss this process with you on Monday evening.

Description:  Attached please find the working drafts of the WCSD Reopening Framework and of the WCSD Reopening Planning Timeline.  I will use these two documents on Monday night to provide you a high level overview of the planning process and timeline for our work this summer, leading up to a reopening of school in the fall.

Description:  Attached please find a brief presentation that outlines the instructional delivery models that represent the most prevalent approaches to planning for the fall.  You will see that we are working on a continuum of instruction taking place In-Person, Virtual, and through various blended / hybrid solutions.  The status of COVID-19 and the direction from Public Health will dictate which model we are needing to implement, and we need to be fluid in the event that we need to switch between models next year.  It should also be noted that we anticipate needing to have a virtual approach for those students who may not be able to return as a result of being high risk / health related concerns, and those families that are not comfortable with their child/ren returning until a vaccine is in place.

Tim Schell will review this presentation with the Board and provide an update on a parent survey that he is working on to solicit feedback on the hybrid models.  We need to plan for multiple scenarios for the fall, but need to choose one of the hybrid models as our blended option so we can progress with planning around that scenario.  Tim will share a draft of the survey with you prior to Monday's Board Meeting, as it is still in production.  

Description:  Per a discussion with Dave Boetcher, we invited Dr. Jeff Pothof to attend the meeting on Monday to discuss issues related to schools reopening and COVID-19.  Dr. Pothof will be able too answer questions posed by members of the school board, and I am asking him to be prepared to provide an update on PPE, wellness check processes, the impact and concern of COVID-19 on kids, and a follow up on his and my discussion around a medical advisory panel for the district.

Description:  The Board should begin discussion on when / if they want to return to holding Board Meetings in person vs a virtual format.  Also, if certain members want to rerturn in person and others are not comfortable, does the Board want us to propose / explore options for a bleneded approach to our meetings?  Dave Boetcher would also like to disucss a date and process for a Board Retreat this summer.

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