May 4, 2020 at 5:00 PM - Special Meeting - Reorganization/Budget Workshop

Description:  Public Comments should be e-mailed to the following e-mail address prior to the start of the meeting:  district_administrator@waunakee.k12.wi.us

Description:  For the record it should be noted that the oath has been administered to the appropriate newly elected Board members with such a notation being provided in the minutes of this meeting. 

Description:  Clerk Engebretson will initiate the process for selecting Board Officers by asking for nominations for the office of President. After nominations are complete and a vote is taken to determine the position of Board President, the newly elected President will then continue the process by taking nominations and facilitating a vote for each of the remaining Board positions of Vice-President, Clerk and Treasurer. Votes can be by paper ballot or voice vote as determined by a majority of Board members.

Description:  The Board will be electing the positions of President, Vice-President, Clerk, and Treasurer of the school board for the next year.  The following motions are provided to give you guidance on this process.

Should multiple people be nominated for the same position, then ballots will be submitted electronically to Rebecca McDonough who will will count them.

President
Motion by _____________ seconded by _____________ that _________________________ be nominated for President of the Waunakee Board of Education.
 
Vice-President
Motion by _____________ seconded by _____________ that _________________________ be nominated for Vice-President of the Waunakee Board of Education.

Clerk
Motion by _____________ seconded by _____________ that _________________________ be nominated for Clerk of the Waunakee Board of Education.
 
Treasurer
Motion by _____________ seconded by _____________ that _________________________ be nominated for Treasurer of the Waunakee Board of Education.


In the event that only one person is nominated for any position, the following motion provides you guidance on how to handle that situation.
 
Closing of Nominations
Motion by _____________ seconded by _____________ that nominations for _______________ be closed and a unanimous ballot be cast.

Description:  As we have done in the past, we have asked for feedback from board members on their committee preferences. The president will use this feedback to develop committee assignments for the next year. 

Description:  The Board will need to take action to appoint the official newspaper (Waunakee Tribune) for the district.

Description:  The past practice of the Board of Education is to hold its regular meeting on the second Monday of each month with a closed session beginning at 6:00 p.m. and the regular meeting to follow starting at 7:00 p.m. There are no legal stipulations in the State Statute 120.11 that govern when Board meetings are to be held. The statute merely states that the Board needs to hold monthly meetings at a time and date set by the Board.

Description:  The Board will need to take action to appoint legal counsel for the district. 
I recommend appointing Strang, Patteson, Renning, Lewis & Lacy s.c.  as our firm, with Kirk Strang as primary contact.  As you know, we also use different attorneys and firms depending on the issue requiring assistance.  

Description:   Mr. Summers has provided the following list of current banking/depository institutions for approval by the Board to carry out the financial functions of the district for the coming year.
Depository, Expenditure, and Payroll Accounts:
State Bank of Cross Plains
Investments:
State Bank of Cross Plains
Wisconsin Local Government Investment Pool
AUL Trust
PMA-Public Fund Specialists/WISC
Credit Cards:
WASBO/BMO Harris

Description:  The Board will need to take action to approve district membership in the Wisconsin Association of School Boards (WASB) and the Wisconsin Interscholastic Athletic Association (W.I.A.A.).

Description:  The Board of Education, pending discussion, will need to determine a time and date for the annual meeting per the motion/action of the electorate at the last annual meeting authorizing the Board to set the meeting date/time of the annual meeting. State Statute 120.08(1) states: A common school district (Waunakee) shall hold an annual meeting on the 4th Monday  in July at 8:00 p.m. unless the electors at the annual meeting determine to thereafter hold the annual meeting on a different date or hour, or authorize the school board to establish a different date or hour. No annual meeting may be held before May 15, 2020 or later than October 31, 2020. The motion to set the annual meeting will need to include the date, the time and the place the annual meeting will be held. Last year the meeting was held on the third Monday in October which was October 21, 2019 at 7:00 p.m. in the board room at 905 Bethel Circle. We suggest that this year's meeting be set for October 19, 2020 at 7:00 p.m.

Description:  Since we are not able to have our students conduct their traditional scholarship drive, we have recommended that they operate the drive through our school approved Classmunity platform.  Their goal is to raise $25,000, which per our policy requires your approval.  I request your approval of this campaign so the scholarship drive can move forward.

Description:  See attached letter that Mark Hetzel wrote and would like your feedback at Monday's meeting.

Description:  See the PowerPoint under Board Reorganization for information on this agenda item.

Description:  On Monday evening we will hold a Budget Overview of the key items for the 2020-2021 Budget Process.  See the PowerPoint under Board Reorganization for information on this agenda item.

Description:  See the PowerPoint under Board Reorganization for information on this agenda item.

Also, attached please find the Pros and Cons for Three Survey Strategies.