November 11, 2019 at 6:00 PM - Regular Meeting

Description:  If time allows, after adjourning from closed session, the school board will use this time for a board development workshop. 

The topics for the Board Workshop are as follows:

1.  Review Board Priorities for 2019-2020 (Randy and Joan will send out via e-mail to the board, if complete, or will bring to the meeting)
2.  Board Listening Session Follow-up -- We will send the notes from the listening sessions that we have thus far to the Board on Friday morning, and will discuss what to do with the notes and information obtained from the listening sessions.

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Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.

Description:  Shawn Paul and Anna Englebert are the high school student representatives who will provide an update of events from the high school.

Description:  Kyle Emmert and Ashley Taylor, WTA representatives,  will provide an update on some of the work they are doing in the district.  

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Attached is the Notice of the April 2020 School Board Election.  Joan Ensign (Town of Westport/City of Middleton and Madison), Julie Waner (Village of Waunakee) seats are on the ballot this spring. 

Description:  Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring.  The deadline for an incumbent to file the non-candidacy form is December 27, 2019 at 5:00 p.m.

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Description:  Negotiations with the Waunakee Teachers Association took place on October 29th.  The tentative agreement that resulted from this meeting has been attached. Per our parameter discussions, the HR Committee is proposing a 2.44% base wage increase, the maximum allowed by law.  Supplemental Pay (Points) will be discussed in the next agenda item as "other pay" for teachers (supplemental pay).

Description:  The purpose of this agenda item is to review and consider the staff compensation increase recommendations for 2019-20.

Please see the attached documents that provides an overview of the 2019-20 compensation increase recommendation as reviewed and approved by the HR Committee on October 21st and reviewed by the full Board on October 28th.

Brian Grabarski, Steve Summers, and I will further review these recommendations with the Board on Monday evening.

Description:  The purpose of this agenda item is to approve the Construction Manager Recommendation from the Facility Committee. The Facility Committee is recommending, on a 3-0 motion, approval of the Construction Management Proposal from Vogel Brothers.

The Facility Committee met on October 29th to interview construction management firms. Six construction management firms provided proposals and four firms were selected for interviews. All Board members can access the presentations and the proposals under the October 29th BoardBook for the Facility Committee.

Please contact Steve Summers at stevesummers@waunakee.k12.wi.us or 849-2000 ext 8012 if you have any questions. Thanks.

Description:  The Goals Committee met on November 4th to review the Board Priorities for 2019-2020.  The committee requested that these identified priorities be placed into our rubric format and details be broken out about specific priority areas.  Joan Ensign and I will compile this document bring it to Board Development on Monday night.

Description:  Attached is Policy 165.1 Conflict of Interest.  This policy was reviewed for a first reading and is coming back for second reading and action.

A question was posed if this policy in any way prohibits our working and contracting with local businesses or vendors?

In my read, I do not see this policy impacting local businesses and our relationships with them, unless an individual board member had a financial interest in a local business, by which this policy states then that information must be disclosed.

At the last Board Meeting we also heard for a first reading the policy on field trips.  I will bring that back for a second reading at a future meeting as I want to review a few language aspects to ensure that it states what we want it to say in a clear manner.  I also want to bring to the Board a "dashboard" document that outlines the general schedule of trips that happen on a recurring basis so you can see the impact of this policy and how we would implement it beginning in the fall of 2020.

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Description:  Attached is a diagram that visually illustrates our Phased Facility Planning Process beginning with the 2014 Referendum (Phase 1), the planning we are starting for a 2020 Referendum (Phase 2), and the future Phase 3 (Post 2025).

At Monday's meeting I want to review where we have been and what we accomplished in Phase 1, and then particularly focus on the variables that need to be considered as part of our Phase 2 planning.  This agenda item is not meant to be for decision making, but to share with the Board all of the potential moving parts that we are in process or need to explore as part of our scope for 2020.

We have been working with EUA to backwards map the work that needs to take place over the next year, and we have tentative timeline set that we will vet with our CM in the coming weeks.  The December Board Meeting will include a report and working session on the dates and schedules for various aspects of this work.  The team from EUA will assist that that dialog.

I would also like to discuss a potential additional Board Meeting on Monday, December 16th to tour Heritage with EUA and our CM to illustrate needs, discuss scope, and share options for that school.

We also have a tentative date of January 6th set aside for an additional Board Meeting to discuss the current middle school site.  We can review this data on Monday to see if we have any conflicts.

Description:  The Summer School Report is attached  and the Summer School FTE report and FTE Effectiveness report may be found under the Extras tab. 

Description:  The purpose of this agenda item is to approve the bids for the Prairie Elementary School water project. As a reminder, the School Board reviewed a report on the water management issues at Prairie Elementary School during the regular September School Board meeting. In addition, the School Board approved a proposal from Rettler to proceed with further testing and design work at Prairie Elementary School.

Administration is recommending proceeding with construction of the following component of this project:  Re-route tributary stormwater from west residential area with berm and culvert west of biofilter.  Bids will be received on Thursday, November 7th and Rettler will be providing a recommendation on Friday, November 8th. This recommendation will be shared outside of BoardBook.

The final version of the budget increased the funds available for the 19-20 Capital Projects budget. Administration is recommending that the costs for this project are allocated from the additional Capital Projects funds.

Please contact Steve Summers at stevesummers@waunakee.k12.wi.us or 849-2000 ext 8012 if you have any questions. Thanks.

Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of October 2019. Please contact Steve Summers at stevesummers@waunakee.k12.wi.us or 849-2000 ext 8012 if you have any questions. Thanks.

Description:  Attached you will find the Cash Reconciliation Report for September 2019 and the Budget Status Report as of October 31, 2019. Please note the Budget Status Report has been revised to provide more detail, and additional information has been added this month. This report has been revised to better align with the District's Budget Planning Process. Also attached you will find Wellness Clinic financial report and Dean/SSM Wellness Clinic Report for September 2019. Please contact Steve Summers at stevesummers@waunakee.k12.wi.us or 849-2000 ext 8012 if you have any questions. Thanks.

Description:  Student Application and Health application are under the Extras tab

Description:  The State Education Convention is January 22-24, 2020.  You may view details on WASB website at https://wasb.org/meeting-and-events/convention/

In order to make early bird registration, please let Rebecca know if you plan to attend no later than the  Dec. BOE mtg 12/09/19.  Please review all Special events/workshops & meals so you can notify Rebecca if you plan to attend any of these events.

If you have any questions, please feel free to contact Rebecca.

Description:  Your specific School Perceptions login will be given to you at the BOE meeting on Monday night.