December 9, 2019 at 6:00 PM - Regular Meeting

Description:  Board President Joan Ensign will lead a discussion regarding the next steps for the Board Priorities and the follow up to Staff Listening Sessions.

Please note, the Board Priorities are also on the agenda under the Goals Committee as the Board asked for time to review at last month's meeting and they are being brought back for input, discussion, and action.

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Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  The Board of Education provides a public listening session for the public to comment on non-agenda items related to the governance or management of the Waunakee Community School District. Individuals may use this time to also comment on any items listed as part of the meeting agenda.  A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference.  Past practice has allowed 30 minutes for this section of the agenda.

Description:  Shawn Paul and Anna Englebert will give the students report. 

Description:  Kyle Emmert and Ashley Taylor will give a teaching update

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  The purpose of this agenda item is to provide an update on the design process for both the team building and the soccer stadium. Please recall that the School Board has previously approved the design process for both the team building and the soccer stadium. Attached please find a document that reviews the progress made during the design process. The Facility Committee reviewed this agenda item at their meeting on December 4th, and provided feedback to Rettler. No action was taken or is needed on this agenda item. 

If you have any questions please contact Steve Summers at stevesummers@waunakee.k12.wi.us or 608-849-2000 ext 8012.

Description:  The purpose of this agenda item is to request approval of an additional energy efficiency project for the 2019-20 school year. Attached please find information on the status of the budget for the energy efficiency projects and information on an additional project in the School Board room at Bethel Circle. In addition, please also find attached a report on the results of the recent energy efficiency projects. Administration will review this report at the meeting. The Facility Committee reviewed this agenda item at their meeting on December 4th, and approved a motion 3-0 to recommend an additional energy efficiency project in the School Board meeting room at Bethel Circle. The recommendation is to approve Option 2 of the proposals for Bethel Circle. 

If you have any questions please contact Steve Summers at stevesummers@waunakee.k12.wi.us or 608-849-2000 ext 8012.

Description:  The purpose of this agenda item is to provide an update on the Capital Projects budget and to request approval of additional capital projects for the 2019-20 school year. Attached please find information on the status of the budget for the capital projects and information on potential additional projects. The Facility Committee reviewed this agenda item at their meeting on December 4th, and approved a motion 3-0 to recommend additional capital projects. These capital projects included repairs to the pool at the high school, and installing accessible entry doors to the office entrance and the gym entrance at the Middle School. 

If you have any questions please contact Steve Summers at stevesummers@waunakee.k12.wi.us or 608-849-2000 ext 8012.

Description:  Macy Peters-Felice and members of the Middle School Staff met with the Co-Curricular Committee on Tuesday, December 3rd to request consideration to add a Middle School GSA Club and WILD Club to the club offerings at the Middle School.  The applications for these clubs are attached for your review.  The Committee approved the addition of these clubs at their meeting on a vote of 2-0, and are recommending them for approval by the Full Board at the December 9th Board Meeting.  Marcy Peters-Felice will be present at Monday's Board Meeting to answer any questions.

Description:  The Curriculum Committee met and reviewed the new course proposals for the 2020-2021 school year.  After thorough review, the Committee is unanimously recommending these new course offerings for approval at the December Board Meeting.

The new course proposals and a summary memo from Tim Schell are attached for your review.

Description:  The Goals Committee met on November 4th to review the Board Priorities for 2019-2020.  The committee requested that these identified priorities be placed into our rubric format and details be broken out about specific priority areas.  Joan Ensign shared the Goals and Priorities document with
the board at the November meeting and asked that they review them for discussion/approval in December.

Description:  Our architect and CM partners from EUA and Vogel Bros. will be present at Monday's meeting to introduce themselves to the Board, and to share a timeline, their process, and an update on the work we have done thus far in preparation for working with the staff and Board on variables for a November 2020 Referendum.  This presentation and dialog will be more lengthy (approximately 45 minutes) and will provide you with a clear roadmap to the work ahead of us, the decisions we need to make, engagement strategies, and timelines for each step.

Attached is their presentation, timeline, and key talking / communication points.

Description:  Attached is the Testing, Assessment, and Accountability Report. Tim Schell has reviewed this information with the Curriculum Committee, and he will briefly review the highlights with the Board on Monday night.

Description:  The purpose of this agenda item is to request School Board approval of the 2018-19 financial audit. The district’s audit firm, Wegner CPA's, has completed the 2018-2019 financial audit reports. I have attached the following documents for your review:
· The auditor communications letter to the School Board
· The financial statements with independent auditor’s report
Please keep in mind that the “financial statements with independent auditor’s report” is presented according to accounting standards issued by the Government Accounting Standards Board (GASB). The accounting standards differ from what is required to be reported according to the
Wisconsin Department of Public Instruction. As an example, GASB accounting standards require depreciation of assets, while depreciation is not reported in the state’s accounting system. As another example, fund classifications differ between the GASB accounting standards and the state’s accounting system. Please let me know if you have any questions while reviewing the financial statements. The auditor letter is a communication from the auditor to the School Board over 
such matters as “difficulties encountered in performing the audit”,“disagreements with management”,
and recommended improvements in operational practices. 

Administration is pleased to report that no "significant findings" were identified during the 2018-19 audit process. A significant finding is an accounting issue that must be reported to the state of Wisconsin within the financial statements. At our request, our audit firm conducted a thorough review of all of our internal control auditing practices, and suggested improvements to our internal audit program. We are currently working on implementing these improvements and anticipate completion by the end of January.

Please let me know if you have any questions on the attached documents. I can be reached at stevesummers@waunakee.k12.wi.us or 849-2000 ext 8012. Thanks for your time.  The final Audit statements may be found in the extras tab.

Description:  Attached is a new report that you have not seen before.  This report needs to be approved by the Board as documentation of our emergency drills, specifically our ALICE and HOLD drills, as required by the Department of Justice.  You will notice that some of the drills for November have been canceled based on news events on the day the drill was scheduled that gave us reason to want to delay the drill to reduce student anxiety and concern.  Individual drill reports need to be completed for ALICE and HOLD drills only.  You will see this report again next month, or until we have the required ALICE and HOLD drills completed for the year in each school.  

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Description:  Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of November 2019. Please contact Steve Summers at stevesummers@waunakee.k12.wi.us or 849-2000 ext 8012 if you have any questions. Thanks.

Description:  Attached you will find the Cash Reconciliation Report for October 2019 and the Budget Status Report as of November 30, 2019. Please note the Budget Status Report has been revised to provide more detail, and additional information has been added this month. This report has been revised to better align with the District's Budget Planning Process. Also attached you will find Wellness Clinic financial report and Dean/SSM Wellness Clinic Report for October 2019. Please contact Steve Summers at stevesummers@waunakee.k12.wi.us or 849-2000 ext 8012 if you have any questions. Thanks.

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Description:  The purpose of this agenda item is to review the district census report. The 2019-20 district census process has been completed. The census was completed by utilizing existing student data from the Infinite Campus database, and an online data collection process. The online data collection process information is then entered into the student records database by attendance area to create a census report by elementary building. Please see the attachment that includes the census numbers by attendance area and changes of census numbers between years. The following are some observations about the information that is attached:

1. The census report indicates 4 sections of kindergarten at Prairie, which is compared to 5 sections this year. 
2. The census report indicates 4 sections of kindergarten at Arboretum, which is compared to 4 sections this year. 
3. The census report indicates 4 sections of kindergarten at Heritage, compared to 5 sections this year.
4. The elementary attendance boundaries are holding to capacity in each attendance area. 
5. We will need to monitor the 19-20 4K open enrollment students as the families determine what school district the students will attend for kindergarten. A potential 5th kindergarten section could become necessary at either Heritage or Prairie for 20-21.

Please contact Steve Summers if you have any questions on the attached information. You can call me at 849-2000 ext 8012 or email at stevesummers@waunakee.k12.wi.us. Thanks.

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Description:  Please make sure you have notified Rebecca by the end of the 12/09/19 meeting if you plan to attend the convention and if there are any special pre conference workshops or meals you wish to attend.  The registration form is attached.

Thank you.