February 4, 2019 at 5:00 PM - Facility Committee Meeting

Description:  The purpose of this agenda item is to review the Strategic Planning presentation on the topic of Facility Maintenance Planning. This presentation will be shared with the School Board at the regular February meeting. The District worked with staff from Findorff to update the Facility Maintenance Plan, and you will see this updated information during the presentation. We are seeking feedback from the committee before presenting to the School Board.

Description:  At the December Facility Committee meeting, Sue McDade from the Village of Waunakee was present to review the Ripp Park tennis court project. The Village has budgeted $440,000 in 2019 to move forward with replacing the tennis courts at Ripp Park. There are nine courts in the proposal and replacement is based off a review by a 3rd party consultant and concerns over cracks, court separation, and under level issues.  The projected cost of the project is $725,000 and the Village is asking for approximately $285,000 from the school district as we use those courts for physical education classes and our boys and girls tennis programs.  The school district was involved financially when the courts were originally installed, and additionally provided $40,000 in 2005 when three courts were added, and provided $10,000 to resurface the courts in 2012 when the Village paid for the addition of lights.

District administration met with Todd Schmidt and Sue McDade to discuss this project after the December Facility Committee meeting. Administration requested flexibility with a payment plan as well as a cap on the maximum amount of funds that would be contributed by the District. Todd Schmidt has prepared the attached document that describes this agreement between the Village and the District. District administration is recommending approval of this project pending approval at the Facility Committee level. Additionally the District administration will review funding options with the Budget Committee.

Description:  The purpose of this agenda item is to review proposed improvements to the soccer stadium.

District administrative staff have met with coaches and parents from the boys and girls soccer programs to discuss a potential fundraising campaign they are proposing that is focused on improvements to the soccer stadium. Attached you will find a presentation they have developed regarding the proposed improvements.

We are seeking feedback from the Facility Committee on the proposed improvements and whether the Committee is comfortable allowing this group to proceed with a fundraising campaign. Any district contribution towards these improvements would need further discussion, which has been shared upfront with the support group for this project.

Additionally, district administration would like to have our athletic field consultant return this spring to provide a status update on our athletic fields, including the soccer stadium. The soccer stadium field is identified for replacement in 2026 in the Facility Maintenance Plan, but that timing is based off a report that is due to be updated, particularly since our use and wear of the soccer fields has increased since that report was devised.

If the Committee is comfortable with this group initiating a fundraising campaign, then we will move this item to the Full Board at the February Meeting for consideration.

Please note, we are only asking for consideration that a campaign be allowed to begin, and all conceptual aspects, designs, and plans will need to return to the Board for consideration as part of our regular process.

 

Description:  To review...

The full Board met on October 1st for a tour of Heritage Elementary and the Middle School to reestablish familiarity to the facility needs at those buildings.

The Facility Committee met on December 4th to review the Long-Range Facility Growth Plan Update, and that plan was also presented to the full Board at the December Regular Board Meeting.

Administratively we have met with Findorff to work on updating the Long-Range Facility Maintenance Plan.  That plan will be presented to the Facility Committee on February 4th.

The full Board will review the Long-Range Facility Maintenance Plan at the February Board Meeting.

The next steps include Steve Summers and Randy Guttenberg developing multiple options for how to merge the primary concepts of the Growth Plan with the Maintenance Plan for a 2020 referendum.  These options will provide varying approaches to the number of referendums over the next decade, along with various scopes of work.

We will also work with Michelle Wiberg from PMA to assess the financial status of our current debt service, and consider the impact of a 2020 referendum. 

Once complete, referendum options will be presented to the Facility Committee and then to the Full Board. We are planning to position this discussion so options can be presented for feedback at the April Regular Board Meeting.

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