August 14, 2017 at 6:30 PM - Regular Meeting

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Description:  I will provide the Board background on this request and additional information regarding its contents.

Description:  Included in your packet you will find the minutes from the July 10, 2017 regular meeting for your review.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:   Individuals may use this time to comment on any items listed as part of the meeting agenda.  A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference.  Past practice has allowed 30 minutes for this section of the agenda.

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Please review your calendars to assess your availability on the first days of school to welcome students. See the attached schedule of times and locations.

Description:  Attached please find a food service update presentation prepared by Connie Vacho, Taher Food Service Director. This presentation is intended to provide a high level overview of the food service program.  Given the breadth of this topic, if we find that we have significant questions or want deeper information on any part of this presentation, our recommendation is to move that dialog to the Budget Committee at one of their future meetings. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks.

Description:  Attached please find a schedule for the Strategic Planning Presentations that are planned for the monthly school board meetings this year.  This schedule will allow you to see which presentation are on the docket this year, and to hear from staff from each of the primary Areas of Focus and the work that is taking place within each area.  

Description:  Kurt Eley will be at the Board Meeting on Monday evening to share with you a report on Results Driven Accountability (RDA).  RDA is is the revised accountability system from the Office of Special Education Programs which has changed its focus from rules compliance, to compliance and results.  Wisconsin has identified Literacy as their focus area.  Kurt will share with you more about this shift, and the efforts we are making in Waunakee related to RDA.

Description:  I will provide the Board with a Warrior Stadium Project Update on Monday evening.  I have a project meeting on Wednesday afternoon that will be informative to this report.  In short, the project is on target to be ready for the first home football game on Friday, August 18th.  The field will be complete this week, the scoreboard is being put in place this week, and the track resurfacing will be taking place as soon as the turf work is complete and all workers and equipment are off the field.  

As I shared with you in last week's Board Memo, we are looking at the official dedication of the field being in October, at a time when all of the work will be complete, the track will be striped, and the donor wall in place.

Attached please see two mock-ups of the donor wall that are being considered.  This amenity will be paid for with the fundraised dollars and donations of material and time from local contractors.  
The location for the donor wall is to the right of the main gate at Warrior Stadium.  Aaron May will be at the Board Meeting on Monday evening and I will ask him to take a few minutes to discuss this part of the project with you.  I would like your feedback on Monday evening so we can move forward with this work.

Description:  Be it resolved that the Board of Education for the Waunakee Community School District hereby authorizes the appointment of an independent hearing officer for the 2017-2018  school year to determine pupil expulsion from the school under State Statute 119.25 Expulsion of Pupils. Sub (2). This must be a roll call vote.

Description:  We will need a motion to appoint attorney Karl Marquardt to serve a the district's Expulsion Hearing Officer for the 2017-2018 school year. This must be a roll call vote.

Description:  We will need a motion to appoint Dr. Bill Ranum as the District's Medical Advisor for the 2017-2018 school year.This must be a roll call vote.

Description:  I found the data on Dual Credit Courses/Credits that was part of an MATC report very interesting and complimentary to the work our staff and students do in this area.

Description:  Attached please find the minutes from the August 1, 2017 Goals Committee meeting.

Description:  Attached please find Policy 751 related to Student Transportation.  The changes to this policy are merely bringing the policy up to date with practice.  When we changed attendance boundaries with the opening of the Intermediate School, we updated the transportation handbook, but this policy was overlooked and not changed to reflect the action of the Board.  This agenda item is the first reading and action will be taken in September.

Description:  The Co-Curricular Committee reviewed the Co-Curricular Report presented by Aaron May.  This is an annual report to the Board regarding the co-curricular programs in the school district, participation rates, and data on gate receipts. booster club financial summaries, and code violations. 

Aaron May has updated parts of the Co-Curricular Report based on feedback from the committee and has included additional information he received from the Touchdown Club and Soccer.  

The committee discussed three topics in more depth at their meeting:
1.  They requested a breakdown of all the co-curricular programs by classification.  
2.  They requested that in the future the Category A Athletics Participation number be broken out and separated from the Category A Non-Athletic programs.  
3.   Discussed the cost of MS-Girls Basketball since we had four coaches for 21 participants.  Aaron shared that the number of students registered and who came to the parent meeting was over 30, but only 21 ended up participating on day one.  

Aaron will be present at Monday's meeting to share this report and answer any questions.

As a side and related note, the Policy Committee is currently reviewing the fundraising policy which has possible implications / guidance for groups like booster clubs that raise funds for our programs. 

Description:  Three clubs were brought before the Co-Curriculum Committee for consideration.  The committee is recommending the following:

Recommending pay for the advisor of the Justice League at a rate of 2.5%.   This equates to about $900.

Recommending the establishment of a Law Club.  Eligible for consideration after 3-year trial period.

Recommending the approval of Symphony Winds as a club and eligibility for adviser pay in 2018-2019.

Symphony Wind is different than the other two requests in that it has become a club at the high school without ever being formally endorsed by the Board.  This club originated with Elizabeth Heiks meeting with students before school in a similar manner to how Fiddle Band was established.  The Committee is supportive of the club, and recommends it be formally adopted as a club, but feels that the process of approval as an official club needs to come before a request for pay.  For this reason, Symphony Winds will be eligible for pay in one year, since they are ahead of other new clubs in the establishment and viability of them as a group.

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Description:  The employment guidelines are in the Extras tab for your reference.  These guidelines were part of the Board Agenda last month for your first review.  We are seeking action and approval on Monday night.

Description:  Attached in the "extras" section of Boardbook, please find a list of the accounts payable payments issued during the month of July 2017. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks.

Description:  Attached you will find the 2016-17 Budget Status report as of June 30th, 2017, and the Cash Reconciliation report for June 2017. Please note that the purchase orders over $5,000 report has been included in the "extras" section of BoardBook. In addition, please note the following on the Budget Status report:
1. The audit is taking place the week of August 7th. A final 16-17 Budget Report will be provided to the School Board at the September meeting. 
2. We have added a revised budget column that tracks all budget changes
approved by the Business Office. These budget revisions were presented to
the School Board for approval in June of 2017.
3. The maintenance budget will have a negative balance at the end of fiscal
year June 30th, 2017. This is due to the projects approved by the School Board
that will ultimately come from the fund balance (security cameras, Warrior
Stadium, remodeling at Wellness Clinic, etc.)

In addition, please note that we are planning to add a new wellness clinic report to the financial reports section of the Board meeting. Al Jaeger, Connie Beth, and I are working with Dean to add  "return on investment" data to the reporting process. This report should be ready for the September Board meeting. We have attached the standard usage report that we receive from Dean each month. 

Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  Attached please find a draft of the 2017 Annual Meeting Agenda. The administration is requesting approval of this agenda in order to begin the planning process for the 2017 Annual Meeting. Please note the addition of a resolution to increase the tax levy for Fund 41, the Capital Projects Fund. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks.

Description:  The purpose of this agenda item is to request School Board approval for a
cash flow borrowing process. Because the district did not issue debt in 2017, we are
allowed to issue our annual cash flow borrowing as a bank qualified bond issue. As a
result, the borrowing is considered non taxable, which decreases interest costs.
The administration is recommending hiring the financial advisor PMA to
conduct the annual cash flow borrowing process. Last year, we participated
in a PMA cash flow borrowing pool that included other school districts in
the same borrowing situation as Waunakee.
Here is the process for cash flow borrowing with PMA:
· An approximate $4 to $5 Million Dollar loan is taken out in October
· The loan is bank qualified, which decreases interest costs
· The financial professional seeks bids on the borrowing
· The legal opinion is provided by Quarles and Brady
· The borrowing is rated and substantial information is provided to the
bidders
· The issuance cost of the borrowing is higher due to the financial advisor
fees, the legal fees, and the rating fees.  However, all of the districts in
the pool share the issuance costs, which reduces the cost for any single
district.
· Other school districts in the same borrowing situation as Waunakee can
participate in the process which helps to lower the overall costs of the
borrowing
In addition to the cost of issuance, the district will see interest rate savings
from two sources. These two sources are a lower overall interest rate due to
the rated borrowing, and the loan will be paid back in installments rather than annually.
Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-
2491 if you have any questions. Thanks.

Description:  Included please find a request for attendance in Waunakee Schools through payment of tuition.  Attached is our policy on tuition payment.  We do not have many tuition payment requests, but we have approved those that we have come before us in the past.

Description:  The Special Education handbook and the 504 Policy and Procedures Manual are attached under the Extras tab.  These two handbooks were not included last month when the other handbooks were approved.

Description:  You should have received an email from WASB outlining the upcoming seminars and events. 

October 4, Fall Regional meeting for Region 12* --Sheraton Madison Hotel, 706 John Nolen Drive, Madison.

Please contact Rebecca if you plan on attending.