December 12, 2016 at 6:30 PM - Regular Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c) (e) AND (f)
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III.A. Review Minutes of November 14, 2016 Meeting
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III.B. Review Individual Teacher Contract Recommendations, Resignations and Retirements
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III.C. Review Individual Co-Curricular Contract Recommendations
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III.D. Review Individual Support Staff/Custodial Staff Recommendations, Resignations, and Retirements
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IV. RETURN TO OPEN SESSION
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V. APPROVAL OF MINUTES
Description:
Included in your packet you will find the minutes from the November 9, 2015 regular meeting for your review and approval.
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VI. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VII. PUBLIC LISTENING SESSION
Description:
The Board of Education provides a public listening session for the public to comment on non-agenda items related to the governance or management of the Waunakee Community School District. Individuals may use this time to also comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.
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VIII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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VIII.A. Student Report
Description:
Amanda Koenig and Mikayla Ripp are the high school student representatives who will provide an update of events from the high school.
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VIII.B. Board Reports/Action Items
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VIII.B.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
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VIII.B.2. WASB Delegate Assembly - Review Resolutions - Waunakee Designee
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VIII.B.3. Board Self-Evaluation Timeline
Description:
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VIII.B.4. Superintendent Evaluation Timeline
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VIII.C. Strategic Planning
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VIII.C.1. Linkage Meeting Follow-up
Description:
A Linkage Meeting was held on Monday, December 5th on Student AODA and Mental Health Concerns. Fifty-five people attended the meeting and represented a cross-section of the community. I thought the discussion was very honest, and each break out group -- school, Community Cares Coalition, and the high school Above the Influence Group -- each received great feedback and ideas for actionable next steps. I am requesting that the Goals Committee convene prior to the Holiday Break to review with our planning team the outcomes and input from that meeting. Thank you to Peggy, Julie, Joan, and Jack for attending the meeting. Please feel free to share your observational insights with the Board on Monday evening. For your convenience, the PowerPoint presentation from this evening is attached.
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VIII.C.2. Board 90 Day Outlook
Description:
Attached please find a timeline of what has been accomplished in the past 90 days and looking forward from now until Spring Break. All potential meetings are not articulated on this timeline, but the primary markers give you a sense of the landscape of our work after the first of the year. Our primary focus turns to the budget and budget process.
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VIII.C.3. Long Range Growth Planning Update - Mark Roffers
Description:
Attached please find a presentation on the long range facility growth strategic
planning initiative. The focus of this presentation is providing an update to the 2014 long term facility plan. Consultant Mark Roffers will be present at the meeting to review the presentation, answer questions, and solicit feedback from School Board members on the next steps in the process. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.
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VIII.D. Administrative Reports/Action Items
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VIII.D.1. Announcements/Correspondence
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IX. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Budget Committee
Description:
Attached please find the Budget Committee meeting minutes from December 6th,
2016. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks. |
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IX.A.1. Review the minutes from the 12/6/16 meeting
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IX.A.2. 2017-18 Budget Timeline
Description:
Attached please find a draft 2017-18 budget timeline. The Budget Committee reviewed this draft timeline at the December 6th meeting. This agenda item is informational only at this time. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.
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IX.A.3. Transportation Bid
Description:
The Budget Committee discussed the process for a transportation bid at the December 6th meeting. The Budget Committee will be meeting in early January to review the specifications for the bid, and then will bring recommendations to the full Board at the regular January meeting. This agenda item is informational only at this time. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.
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IX.B. Curriculum Committee
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IX.B.1. Review the minutes from the 11/30/16 meeting.
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IX.B.2. Physical Education Waiver
Description:
Attached please find a cover memo from Tim Schell, Brian Kersten, and Aaron May regarding the Board option to create a policy to allow for a 0.5 credit waiver of physical education. Tim Schell will review the following with the Board on Monday evening:
1. State Law -- what is the waiver option? 2. Cover Memo from Tim, Brian, and Arron with Policy Options 3. Other School District Approaches to the Waiver Option. There are two questions I am asking the Board to consider on Monday: a. Do you want to see a policy that includes a physical education waiver -- yes or no? b. If yes, what feedback do you have for administration/Policy Committee on how broad or narrow to create the policy? In the Extra Tab of BoardBook you will see sample policy and other supporting materials on this topic. We are not looking to vote on a specific policy on Monday evening, but rather need direction from the Board if you want us to proceed with writing a policy with the Policy Commitee, and if so, thoughts to guide that process with the Policy Committee. We look forward to your direction on this issue.
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IX.B.3. State Report Card Review
Description:
Attached and included in the Extra's Tab of BoardBook you will find information on our district and school report cards that were recently released by DPI. You probably have already seen our data as it was reported in the local newspapers when the data embargo was raised. Tim Schell will be available to answer any questions you may have about our data. Overall, very good news for our community.
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X. CONSENT AGENDA
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X.A. Approval of Checks
Description:
Attached in the "extras" section of Boardbook, please find a list of the accounts
payable payments issued during the month of November 2016. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks. |
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X.B. Finance
Description:
Attached you will find the 2016-17 Budget Status report as of November 30th, 2016, the Cash Reconciliation report for October 2016, and the 2014
referendum budget report as of November 30th, 2016. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks. |
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X.B.1. Monthly Finance Reports
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X.C. Intergovernmental Agreement.
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X.C.1. 2016-2017 Intergovernmental Agreement for the School to Career Program
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X.D. Gifts and Field Trips
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X.D.1. Gifts
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X.D.1.a. Donation to Music Department
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X.D.1.b. Large Size Paper Donation
Description:
Kramer Printing Donated over run paper from this fiscal year. AES, IS, & MS received this.
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X.D.1.c. Innovation Center Donation Steve Stricker Am Fam Ins. Foundation
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X.D.2. Field Trips
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X.D.2.a. Orchestra Trip
Description:
Attached see a request from Elizabeth Heiks to take the orchestra students to Ireland. This request began with discussions between Ms. Heiks, students, and parents. I have attached all of our Field Trip Policies for your review. I have invited Ms. Heiks to the meeting on Monday to share her perspective on this request.
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X.E. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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XI. BOARD BUSINESS
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XI.A. Conventions/Workshops
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XI.B. Legislative Update
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XII. FUTURE AGENDAS AND MEETINGS
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XII.A. Agenda Items for Next Meeting
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XII.B. Special Meeting
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XII.C. Budget Committee
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XII.D. Co-Curricular Committee
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XII.E. Curriculum Committee
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XII.F. Facility Committee
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XII.G. Goals Committee
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XII.H. Human Resources Committee
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XII.I. Policy Committee
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XIII. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
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XIV. RETURN TO OPEN SESSION
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XV. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVI. ADJOURN
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