October 10, 2016 at 6:30 PM - Regular Meeting

Description:  Included in your packet you will find the minutes from the September 12, 2016 regular meeting for your review and approval.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.

Description:  Amanda Koenig and Mikayla Ripp are the high school student representatives who will provide an update of events from the high school.

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Peggy Hill-Breunig will lead a discussion about the Board Goals for 2016.  Attached is a document associated with that discussion.

Description:  This month is our first venture into an evolving format for our Board Meetings that puts a specific focus on components of the District Strategic Plan.  There are four areas that will be presented this month to the Board:

1.  A timeline related to community engagement strategies that we agreed upon at the last Board Meeting.  

2.  A review of the 3rd Friday student count, that is part of our Long Range Facility Planning Process to be presented to the Board in December.

3.  A progress update on the changes to Internal Controls that are moving forward across the school district.

4.  An overview of the components of our plan to forward STEAM in the district.

There will be a period of trail/error for us to see how much time various reports will take as we allocate our focus to the District Strategic Plan.  Each administrative presentation on this month's topics is anticipated to range from 5-15 minutes and then time to interact and discuss with the Board.

For multi-faceted items such as STEAM, the initial presentations like the one you will see on Monday, are meant to provide an "unpacking" of what initiatives are housed under that part of the plan.  More specific information and updates on some of the details will be appropriate to be brought back to future meetings or discussed at the committee level.  Additionally, you will see that the Internal Controls presentation is more specific as the scope of the work is less broad.

Please note that there are no action items under the Strategic Planning reports this month, but items from within these reports will find their way back to the Board as either future action items, supporting information to larger topics, or to set the stage for work with the community through linkage meetings.

I will be asking for the Board's feedback after Monday's meeting to see how we can improve our presentations and Strategic Plan work with you in the future.

Description:  Attached please find a timeline of the notable board activities for the next 90 days and beyond.  The items that are underlined illustrate the actionable items that we discussed last month.  These include Staff Listening Sessions, Linkage Meetings on AODA/Mental Health and Co-Curricular Activities, and a Budget Planning Meeting with the BOE, Administration, and Teacher Leadership Team.

On Monday evening I welcome your feedback on the timeline and placement of these activities within the proposed schedule.  

I also would like to establish the Board committee or work-group to plan the first Linkage Meeting that I have earmarked for early December on AODA and Student Mental Health.  I envision a committee of the board working collaboratively with members of the high school and student services team to plan and lead this linkage discussion.

I will walk the Board through the timeline on Monday evening, solicit your feedback, and structure the next steps to keep this work moving forward.

Description:  Attached please find the 3rd Friday in September Count summary email and detailed student count information. We are providing this information to our long range facility planning consultant Mark Roffers, and we will be bringing forward an update to the long range facility planning process in December. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  Attached please find a presentation on the internal controls strategic planning initiative. The focus of this presentation is what has been accomplished to date, and what remains to be accomplished. I will provide a more detailed look into a few internal control topics like gate receipts at the next Budget Committee meeting. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  Tim Schell will provide an overview of the initiatives that fall under the STEAM component of the Strategic Plan.  This presentation will not be a "deep dive" into each of the initiatives but will serve as a survey to define the STEAM work that is occurring in our district.  Some of these items will be making their way back to you later this year for action or budget consideration.

Description:  The purpose of this agenda item is to request School Board approval of
the resolution authorizing temporary borrowing. Attached please find
the resolution as prepared by Quarles and Brady, the district’s bond
counsel. PMA is the financial advisor hired to manage the cash flow
borrowing process. Here are the highlights of the cash flow borrowing process:
· A maximum loan of $4,000,000 is taken out in October (compared
to $4,000,000 last year)
· The loan is non bank qualified, which increases interest costs
· PMA seeks bids on the borrowing
· The legal opinion is provided by Quarles and Brady
· The borrowing is rated by Moody’s and an official statement is provided to the bidders
· The issuance cost of the loan is higher due to the financial advisor fees, the
legal fees, and the rating fees
- Six other school districts are participating in this borrowing, which divides
the costs among all seven school districts
· The interest rate of the loan should be lower than non-rated, non bank qualified
loans
· The resolution is a parameters resolution, and the final terms will need to
be approved by the Business Manager/District Administrator and the Board
President, Clerk, or Treasurer
As a reminder, the cash flow borrowing for 16-17 is non bank qualified because
of the refinancing that took place in January of 2016. Please let me know if you have
any questions or comments on this agenda item. You can contact me
at ssummers@waunakee.k12.wi.us or 849-2491. Thanks. This item requires a roll call vote.

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Description:  Attached is document pertaining to Understory’s weather station.

Understory is a local start-up company that I learned about from Jack Heinemann and recently from Tim Schell.  They are seeking a partnership with communities and school districts to install ten foot tall weather units on roofs of municipal and educational buildings.  They monitor wind, rain, temperature, hail, snow, etc. accurately at the local level and their major clients for the data collected are insurance companies. 

To control costs and be community minded, they are willing to share the data collected with the municipal staff and teachers and students for use as they see fit.  

The unit covers about a 6x6 foot area on rooftops, weighs 400 lbs, runs on solar, does not need electricity or to be bolted or attached to structures,is ten feet tall,  etc. 

They have pitched $30-50 per month for leasing the space on your rooftops and can indemnify liability.  They are looking for 3-5 years leases and don’t need 24 access to the facilities.

In consultation with Joe Bellomo, we have determined that the Intermediate School is the best site for this weather station.  The Facility Committee reviewed and approved this proposal and is recommending it to the Board for approval.

Description:  The attachments regarding this item can be found in the Extras tab of Board Book.

This proposal is being forward with endorsement by Aaron May, Activities Director.  The Wrestling Club is proposing purchase and installation of a sub-floor into the wrestling room upon which the wrestling mats will sit.  This sub-floor will provide more cushioning for our athletes as the current mats are placed directly on the concrete floor.  Aaron has experience with these type of flooring options and is supportive of them to prevent injury.

Aaron will be in attendance at Monday's Board Meeting and will show you a cut-out of the sub floor so you can see a visual.

This proposal was reviewed by the Facility Committee and is being recommended to the Board for approval.

Description:  Attached in the "extras" section of Boardbook, please find a list of the accounts
payable payments issued during the month of September 2016. Please contact Steve
Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any
questions. Thanks.

Description:  Attached you will find the 2016-17 Budget Status report as of September
30th, 2016, the Cash Reconciliation report for August 2016, and the 2014
referendum budget report as of September 30th, 2016. Please contact
Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any
questions. Thanks.

Description:  The Special Education handbook and the 504 handbook are posted on the extras tab

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Description:   Please review the dates and times listed and sign up for any sessions you are available for.  Rebecca will have the sign up sheet on Monday night.