April 11, 2016 at 6:30 PM - Regular Meeting
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I. CALL TO ORDER
Description:
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(e) and (f)
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III.A. Review Minutes of March 14, 2016
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III.B. Review Individual Teacher Contract Recommendations, Resignations and Retirements
Description:
The HR Report will be sent out under separate e-mail as there are a number of moving parts this month and it will not be ready for release until Thursday.
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III.C. Review Individual Support Staff/Custodial Staff Recommendations, Resignations and Retirements
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III.D. Review Individual Co-Curricular Contract Recommendations
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III.E. Review Summer School Contract Recommendations
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IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA - 7:00 PM
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V. APPROVAL OF MINUTES
Description:
Included in your packet you will find the minutes from the March 14, 2016 regular meeting and April 4, 2016 special meeting for your review and approval.
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VI. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
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VII. PUBLIC COMMENTS ON EVENING'S AGENDA
Description:
This is the general comment section of the agenda where members of the public may comment on any item contained within the evening's agenda.
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VIII. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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VIII.A. Student Reports
Description:
Jordan Ripp and Matt Luhring will provide a student update from the high school.
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VIII.B. Board Reports/Action Items
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VIII.B.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
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VIII.B.2. Spring Election Update
Description:
Congratulations to Dave Boetcher, Jack Heinemann, and Gary Epping on their re-election to the school board. We need to have each of you sworn in by or on the 4th Monday in April. This year that date is April 25th.
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VIII.B.3. Review/Approval of the BOE 2016 Goals
Description:
Attached please find documents prepared by Peggy Hill-Breunig related to the Board Self-Evaluation and the Key Works of School Boards.
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VIII.C. Administration Reports/Action Items
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VIII.C.1. Curriculum Presentation: School Counseling and Student Services
Description:
Attached please find the presentation that will be used in the discussion on School Counseling and Student Services.
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VIII.C.2. Strategic Planning Framework
Description:
Attached please find the Strategic Planning Framework. I am requesting that the Board formally adopt this framework on Monday evening. Your approval will allow us to move forward with the next steps in the process that includes the development of the action plans for each of the "blue boxes", and will provide a guide for how we can consider restructuring reports and the format of our committee and regular board meetings agendas to align with our priority areas.
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VIII.C.3. Finance
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VIII.C.3.a. Monthly Finance Reports
Description:
Attached you will find the 2015-16 Budget Status report as of March 31st, 2016, the Cash Reconciliation report for February 2016, and the 2014
referendum budget report as of March 31st, 2016. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.
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VIII.C.3.b. Approval of Banking Bids
Description:
The purpose of this agenda item is to request School Board approval of the
banking bids. Attached please find a memo from the Accounting Specialist, LaDonna Radel, that outlines the process that was followed, and the recommendation. Administration is recommending continuing with the State Bank of Cross Plains, which is the low bidder in the process. US Bank provided a very competitive proposal as well, but the State Bank of Cross Plains has the lowest overall cost. The School Board will approve all of the financial institutions at the reorganization meeting later in April. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849- 2012 if you have any questions. Thanks.
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VIII.C.4. Announcements
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IX. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
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IX.A. Curriculum Committee
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IX.A.1. Review Minutes of March 16, 2016 Meeting
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IX.B. Facility Committee
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IX.B.1. Review Minutes of April 7, 2016 Meeting
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IX.B.2. Warrior Stadium Report/Recommendation
Description:
The purpose of this agenda item is to request a Facility Committee recommendation for planning for a Warrior Stadium field renovation project in 2017. Please see the attached outline of the Warrior Stadium renovations as prepared by Aaron May. Please also see the attached updated report from the district turf consultant, Rich Riggs. You will also find a report from Joe Bellomo outlining the annual costs to maintain Warrior Stadium.
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IX.B.3. Portable Classroom Recommendation
Description:
The purpose of this agenda item is to request a Facility Committee recommendation for moving the portable classroom from the Intermediate School site to the Middle School site. Please see the attached memo and map prepared by Joe Bellomo that outlines the details of the move and the selected location. The project includes moving and setting up the portable at the Middle School, as well as the necessary drainage work based on the selected location of the portable. The administration is recommending that this project move forward, and be funded by a combination of the remaining district contingency ($56,249) and other unspent end of the year funds ($52,951).
Please let me know if you have any questions or comments on this agenda item. You can reach me at ssummers@waunakee.k12.wi.us or 849-2012. Thanks.
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IX.B.4. Approval of Heritage Elementary Furniture Bids
Description:
The purpose of this agenda item is to request a Facility Committee recommendation of the bids received for the Heritage Elementary School furniture. The district has hired Eppstein Uhen to prepare the specifications and manage the selection process for the furniture at Heritage.
Eppstein Uhen has presented several options for the district to consider during the approval process. At this point, we have the following two options under consideration: 1. Purchase all furniture based on the base bid specifications. The winning bidders are Marshfield and Henrickson with a total price of $149,977. 2. Purchase all furniture based on the base bid specifications, with recommended alternates. The winning bidders are Marshfield and Henrickson with a total price of $142,050. Please note that these dollar amounts can be compared to the budget amount of $194,000 for the Heritage School furniture. Please also note that a "round 2" of furniture purchases will be coming for items such as additional classroom furniture and a sound system for the gym. There are detailed spreadsheets from Eppstein Uhen that outline each of options. I have attached the recommended option, which is the lower cost alternates version. The other spreadsheet has not been attached, but is available if any Board member would like to review the document. The administrative team has evaluated the bid alternates, which has led to the recommended version that is attached for your consideration. Please let me know if you have any questions or comments on this agenda item. You can reach me at ssummers@waunakee.k12.wi.us or 849-2012. Thanks.
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IX.B.5. Approval of Intermediate School Equipment/Furniture/Playground Moving Bids
Description:
The purpose of this agenda item is to request a Facility Committee recommendation of the "round 2" furniture/equipment/playground/moving bids received for the Intermediate School. The School Board has previously approved $1,081,766 in furniture bids for the new Intermediate School.
Please note that this dollar amount can be compared to the budget amount of $1,413,504 for the new Intermediate School furniture, leaving an unspent balance of $331,738. When the School Board approved the furniture bids, the administration noted that a "round 2" of furniture purchases will be coming for items such as appliances, art kilns, pianos, maintenance equipment, etc. I have attached a spreadsheet prepared by Tim Mommaerts that identifies all of these additional requested purchases. These additional purchases total $309,732, leaving a positive balance remaining in the furniture budget. Tim Mommaerts has detailed bid information for all of these purchases, and these documents are available if requested by any Board members. I have attached information from Joe Bellomo that outlines the requested maintenance equipment purchases. The maintenance department equipment total is included on the document from Tim Mommaerts, and is included in the total dollar amount. In addition, I have attached one bid for the Intermediate School fitness room equipment and one bid for the Intermediate School playground. A second bid is coming on fitness room equipment. Please remember the School Board has previously approved Lee Recreation as the bidder for playground equipment. The cost of these two bids is $159,741, which can be compared to the budget of $160,000. Please let me know if you have any questions or comments on this agenda item. You can reach me at ssummers@waunakee.k12.wi.us or 849-2012. Thanks.
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IX.C. Policy Committee
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IX.C.1. Review Minutes of April 7, 2016 Meeting
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IX.C.2. Policy Revisions - First Reading
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IX.C.2.a. 342.11 Recording of IEP and Section 504 Meetings
Description:
This policy is new. Kurt Eley will be available at Monday's meeting to answer any questions.
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IX.C.2.b. 411 Equal Educational Opportunities
Description:
The revised policy is a complete re-write of our existing policy on Equal Educational Opportunities. Both the old and new version of the policy are attached for your review. This policy was reworked to be more responsive to gender and identity related issues.
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IX.C.2.c. 421-Rule (1) Procedures for Early Admission to Kindergarten
Description:
This policy is on the agenda because there may be a family attending the meeting who has requested open enrollment, who also wants us to consider early-entry to kindergarten. They are building a house in the Waunakee Community School District in 2017. We have denied their request for open enrollment and early entry to kindergarten per this policy. Particularly at issue is the stated age requirement for early entry consideration, and the point that we do not accept early entry requests through Open Enrollment. I am not recommending any changes at this time.
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IX.C.2.d. 453.4 Medication Administration to Students
Description:
The edit to this policy clarifies our nursing team's desired practice for students who have a need for the administration of prescribed medication while at school, specifically, prescribed narcotic medication.
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IX.C.2.e. 470 Student Fees
Description:
This policy has been modified to clarify and strengthen language related to the waiver of student fees.
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IX.C.2.f. 830-Rule Use of Facility Regulations
Description:
This policy has been modified per recommendations of the district Wellness Committee to provide for facility usage for staff wellness programs.
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IX.C.2.g. 345.8 Early High School Graduation (New)
Description:
This policy is new and has been discussed with the Curriculum Committee. It will allow the high school principal to make decisions about early high school graduation requests.
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IX.C.2.h. Use of Social Media Professional & Personal (New)
Description:
This policy is new and was created by Herb Haubrich and members of our teaching staff related to the use of social media.
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X. CONSENT AGENDA
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X.A. Approval of Checks
Description:
Attached in the "extras" section of Boardbook, please find a list of the accounts
payable payments issued during the month of March 2016. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks. |
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X.B. Gifts and Field Trips
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X.B.1. Gifts
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X.B.1.a. Heinemann Donation
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X.B.2. Field Trips
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X.B.2.a. Physics Lab Trip to Great America
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X.B.2.b. DECA Conference Request - Nashville, TN
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X.C. Approve Individual Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
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X.D. Approve Summer School Contract Recommendations
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XI. BOARD BUSINESS
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XI.A. Legislative Update
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XII. FUTURE AGENDAS AND MEETINGS
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XII.A. Agenda Items for Next Board Meeting
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XII.B. Special Meetings
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XII.C. Budget Committee
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XII.D. Co-Curricular Committee
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XII.E. Curriculum Committee
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XII.F. Facilities Committee
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XII.G. Insurance Committee
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XII.H. Human Resources Committee
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XII.I. Policy Committee
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XII.J. Goals & Objectives Committee
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XIII. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under Agenda Item III
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XIV. RETURN TO OPEN SESSION
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XV. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
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XVI. ADJOURN
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