May 2, 2016 at 6:00 PM - Facility Committee Meeting

Description:  The purpose of this agenda item is to review the revised capital maintenance plan and recommended summer projects. I have attached the revised capital maintenance plan, a cover memo, and gym project memo explaining the revisions and recommended summer projects.  The capital maintenance plan revisions reflect the feedback received from the Facility Committee during the review of the first draft of this document. We welcome any additional comments from the committee. Joe Bellomo is recommending approval of two projects at this time, and the details of these projects are included in the high school gym memo.  Please let me know if you have any questions on the capital maintenance plan or recommended summer projects. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.

Description:  The purpose of this agenda item is to review the security camera and door access control systems. I have attached the following documents:
1. WCSD budget summary which provides the most recent update from Findorff on the overall referendum budgets
2. Door Access Proposal memo from Herb Haubrich outlining the details of the door access systems across the district with upgrade costs from the Velocity system currently in use in the district and the internet based RS2 system that will be in place at the new Intermediate School. 
3. WCSD proposal from Westphal/Globalcom outlining the costs of upgrading the security cameras and door access controls in the district
4. Budget framework which provides guidance on funding options for these projects. 
The administration is suggesting that we proceed as follows:
DOOR ACCESS SYSTEM
Given the significant cost, and significant other complications, the administration is recommending that the district update the Velocity system for the 2016-17 school year at a cost of $8,155, and continue to use this system is all schools except the new Intermediate School. We are also recommending that the TLC building (across the street from the high school) add door access controls at a cost of $9,183. This TLC door access system would be based off the new Intermediate RS2 system, not the Velocity system. All district facilities with students would then be covered by updated door access controls at the start of the 2016-17 school year. Two systems will require two databases, but these issues are minor compared to the cost issues surrounding one district wide system. If referendum funds remain for the summer of 2017, the administration may recommend converting Prairie and Heritage over to RS2, as the infrastructure will already be in place for this system at these two referendum schools. 
SECURITY CAMERA SYSTEM
The district has a comprehensive security camera system at the high school, we will have a comprehensive system in place at the new Intermediate School, and wiring for comprehensive systems at Prairie and Heritage. The administration is recommending that all district facilities have comprehensive security camera systems as soon as feasible.

We are recommending that the cameras and installation for Prairie and Heritage occur using a portion of the remaining unallocated referendum dollars. This cost for this project will be $156,988.   We currently have unallocated referendum funds that equal $232,667.08 as a result of GMP savings. The remaining $75,679.08 in unallocated referendum funds will be allocated at a later date for other projects.  

We are further recommending that infrastructure, cameras, and installation for Arboretum and the Middle School and Bethel Circle occur using district dollars in the amount of $203,104. These district dollars of $203,104 would come from the 2014 Referendum Operational Funds not spent during 14-15 or 15-16 that we discussed with you at the January 18th special meeting. Please see the attached budget framework document.  

Please let me know if you have any questions on the budget timeline. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.