May 11, 2015 at 6:00 PM - Regular Meeting

Description:  Brian Smith will brief the Board in closed session on the Girl's Basketball Coaching situation and will be available to answer your questions.

Description:  Included in your packet you will find the minutes from the April 13, 2015 regular meeting and the April 27, 2015 special meeting for your review and approval.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  This is the general comment section of the agenda where members of the public may comment on any item contained within the evening's agenda.

I informed Peggy Hill-Breunig that we will have people attending the school board meeting on Monday with the intent to voice their input regarding the girl's basketball program.  We believe it is important to provide the community an opportunity to speak on this issue, and that since we are discussing the HR side of this issue in closed session, that "public comments on evening's agenda items" should be interpreted to allow for these comments during public comments part of the agenda.  

Peggy and I have already discussed the need to set the parameters for these comments and to share that no items are on the open session agenda for consideration.

Description:  Taylor Listau and Lisa Herzberg are the student reps for this year.

Description:  Attached please find the Board Goals for 2015-2016 as summarized by Peggy Hill-Breunig as informed by input from the School Board Self-Evaluation process.

Description:  Attached please find a memo and document from Peggy Hill-Breunig regard her recommendation for committee assignments for this year.

Description:  Jason Cole and other district  physical education teachers will be present at Monday's meeting to provide a program update on what is occurring within their department.

Description:  Attached please find a report from Connie Beth, Human Resource Director, on work that is occurring within her department.  She will be present at Monday's Board Meeting to answer any questions. 

Description:  The Cooper Scholarship Fund requires that the Board approve on an annual basis the allocation of the funds for the scholarship each year.  This year the committee will be recommending two scholarships in the amounts of $400 and $200 for a total of $600.  Your action on Monday night is required to release these funds for issuance to the recipients.

Description:  Attached please find an application for a student from the Middleton Cross Plains School District to enroll in our small engines class at the high school through the Course Options Program.  We have capacity within this program to accept this student, and funding will be provided from the resident school district per values set by the Course Options Program.  This is similar to the student we approved last month into the agriculture program.

Description:  Attached you will find the 2014-15 Budget Status report as of April 30th, 2015, the Cash Reconciliation report for March 2015, and the 2014 referendum budget report as of April 30th, 2015. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks.

Description:  The purpose of this agenda item is to request School Board approval/denial of the 2015-16 open enrollment applications. Attached you will find information on the 2015-16 open enrollment applications. You will see a cover memo and detailed spreadsheets of the applications into and out of the district. The applications into the district have been color coded based on the recommended School Board action. The applications out of the district are all recommended for approval. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of the resolution authorizing the issuance and sale of $34,800,000.00 in general obligation school building bonds. The first phase of the borrowing for the November 4th referendum took place in December of 2014. The first phase involved borrowing $10,000,000 to make sure we captured the 2014 $10,000,000 annual bank qualified status funds. These bank qualified funds are the lowest cost borrowings that we can complete. The second phase of the borrowing plan took place in April and involved refinancing this $10,000,000 temporary borrowing into a long-term bond issue. The third phase of the borrowing plan involves issuing the remaining debt as a long-term bond issue at the May School Board meeting. Michele Wiberg from our financial advisor, PMA, will be present to share the results of this borrowing. I have attached the draft resolution and a copy of the bond rating from Moody's. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks for your time. 

Description:  Attached please find the minutes from the May 6th, 2015 Budget Committee meeting. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of the first draft of the budget for the 15-16 school year. I have attached the first draft of the budget for your review.  The Budget Committee is recommending approval of the first draft of the budget, on a 3-0 motion. The first draft of the budget does not include expanding the Mandarin Chinese program to the middle school level, and this program will be reviewed again for the 16-17 school year. 

Please note the following regarding the first draft of the budget:
The revenue cap increase is $0/student based on the 15-17 state budget proposal
The per pupil categorical aid has been reduced by $150/student based on the 15-17 state budget proposal
The student count is projected to increase by 78 students
The state equalization aid/property tax increase are projections from the PMA budget planning model 
$540,000 has been added to the Fund 10 revenue and expense budget as a result of the November 2014 operational referendum
No budget requests have been included at this time
There is a 0% increase budgeted for staff salaries. Staff salary increase decisions will be made in the fall after the state budget has been approved.
The health/dental benefits have been increased by 5%. 
Page eleven of the budget outlines the teaching positions that have been added to the budget because of increases in enrollment. 
The first draft of the budget includes a negative balance. The second draft of the budget in June will at least include:
An update to Fund 39 based on the final borrowing costs associated with the November 2014 referendum
An update to Fund 80/10 based on the recommendations for the community services fund
Grant allocations
Staffing update based on additional schedule changes or reallocation proposals
Food service Fund 50 update based on the approved fees
Please let me know if you have any questions on the first draft of the budget. You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of the proposed student fees for the 15-16 school year. I have attached the proposed fees for your review. The Budget Committee is recommending approval of the 15-16 fees, on a 3-0 motion. The Budget Committee did revise the proposed fees to include a .10 increase in the price of adult breakfast and lunch costs. The .10 increase matches the increase proposed for students. 

There are several changes that are proposed. The high school has requested that the family and consumer education food class fees increase from $10 to $15 to reflect higher food costs. The food service fees have been updated to reflect the Version A proposed Fund 50 budget. The K-6 lunch prices are increasing from $2.60 to $2.70. The 7-12 lunch prices are increasing from $2.80 to $2.90. The K-6 increase is required as a part of the Healthy Hunger Free Kids Act. The administration is recommending approval of the attached 15-16 fee schedule. Please let me know if you have any questions on the proposed fee schedule.You can contact me via email at ssummers@waunakee.k12.wi.us or via phone at 849-2491. Thanks.

Description:  The purpose of this agenda item is to request School Board approval of summer facility maintenance projects. Attached please find a list of summer projects that Joe Bellomo has discussed and prioritized with administration. The Facility Committee voted 3-0 to recommend approval of these projects. Funding for these projects will come from $145,000 carry-over from a roof project that we reallocated to the referendum, part of the $106,000 Miron settlement, and available dollars within Fund 41.

Worthy of noting -- we did not spend $145,000 on a roof project at the Intermediate School last summer as the scope of the project grew and as a result we added it to our referendum work for that school.  The administration is recommending that these funds be utilized to pay for some of the 2015 maintenance projects. Additionally, we have operational funds from the referendum that can be used for some of this proposed work, and we have $56,000 remaining from the Miron Settlement that is available for Arboretum, Middle School, and High School projects. The $56,000 assumes that the Facility Committee recommendation to use $50,000 of the Miron funds towards the high school weight room is approved (see next agenda item). The projects on the attached list can be fully funded from the available resources already identified. The administration is not seeking any additional funding for these projects. 

Description:   As you are aware, earlier this year we received $106,000 from the settlement with Miron Construction. The funds we received from this settlement can be applied to projects at the schools that were part of Miron's referendum work.  Those school include Arboretum, the middle school, and the high school. Since these are "one time funds" we are looking for appropriate projects that are longer-term and do not create an on-going cost.   

The purpose of this agenda item is to request School Board approval for the use of $50,000 of the $106,000 available through one-time settlement funds to assist with renovations to the weight room at the high school.  Attached please find a presentation that address some of the details of this proposal.

You will see data in the presentation on how that facility is used by physical education classes, the breakdown of student participation in those classes, and the various summer school and athletic team utilization.  The equipment in the facility was moved from the previous weight room and has requiring annual repairs, replacements, and maintenance.  The floor in the weight room is on Joe Bellomo's list of areas needing to be replaced and this proposal will address that need, too.  

Members of the physical education program will be present at Monday's meeting to answer questions regarding utilization of this room and its equipment.

The Facility Committee voted 3-0 to recommend matching up to $50,000 towards this project. The remaining $50,000 will be provided through donations to the district from the Touchdown Club.  

Description:  The purpose of this agenda item is to request School Board approval of the HVAC options for the new Intermediate School. Attached please find a presentation and a proposal that has been prepared by Jon Evans. The Facility Committee is recommending approval of the HVAC options with NAMI on a 3-0 vote and recommended forwarding the proposal from Jon Evans to the School Board for consideration.

The administration has been participating in the design planning process for the new Intermediate School HVAC system with the selected subcontractor NAMI, the design engineer Randy All from Fredrickson, and the geothermal/environmental design engineer Jon Evans from Sustainable Engineering. After discussing various control systems, the administration is recommending that we purchase the Andover control system for the Intermediate School. The Andover control system is being used in all other district facilities. We are also recommending that the install of the control system be removed from NAMI and completed by the electrical subcontrator Westphal instead. We will verify the costs of the Andover control system through our engineer based on his involvement in other projects. We have also learned that Andover controls can be managed locally by a firm other than NAMI if we so choose. For example, Oregon School District has standardized on Andover controls, but the system is managed by Control Solutions out of Belleville, WI. 

The administration is also recommending the approval of the energy modeling/commissioning proposal from Jon Evans from Sustainable Engineering. The proposal is more than paid for by the grants that Jon is going to pursue on our behalf. Jon shared this information with the School Board during his presentation in March. I have attached the proposal and the presentation for your review. Please see pages 9-12 for the details of what commissioning is for, the amount of grants that we will receive, and the cost of the proposal. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks for your time. 

Description:  On Monday evening I want to briefly recap what occurred at our Linkage Meeting and express that our next steps are for the data gathered to be reviewed and utilized by the Board's Goals Committee as we review the district's vision and future planning.  The Goals Committee will meet this month to begin this work.

Description:  The purpose of this agenda item is to request School Board approval of the 2015-16 health
and dental insurance plans. The insurance committee met on April 15th to discuss 2015-16
health and dental insurance plan benefits and premiums. The district received a 5.0% premium increase from Dean, or the maximum allowed under the long-term contract. The premium increase is justified, as the plan is currently operating at a 91.6% claims ratio. However, the wellness activities that were planned for the 14-15 school year were delayed due to implementation issues on Dean's end. As a result, Dean is proposing a new long-term agreement with a 5% rate cap for 15-16 and 16-17, with a sliding scale for 17-18 based on staff participation in wellness activities. The 2015-16 health insurance recommendation is to remain with the Dean health insurance program, with the same level of benefits, and to accept the offer for a new long-term contract. The 2015-16 dental insurance recommendation is to remain with the district’s self-insured dental program administered by Delta Dental, with the same level of benefits. Delta Dental rates are recommended to increase by 5% as well. The balance in the self-insured dental program has decreased from $43,300.49 on July 1st, 2014 to $29,146.91 this year. The approximate cost increase of the 5% increase in health and dental rates is $250,000. This cost increase has been added to the first draft of the budget. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions/comments on this agenda item. Thanks.

Description:  Attached in the "extras" section of Boardbook, please find a list of the accounts payable payments issued during the month of April 2015. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2491 if you have any questions. Thanks.