November 10, 2014 at 6:00 PM - Regular Meeting

Description:  I will provide the Board with a 30 minute overview of our accomplishments, areas that need attention, and a summary of my assessment of myself and my staff.

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Description:  Included in your packet you will find the minutes from the October 13, 2014 regular meeting and October 27, 2014 special meeting for your review and approval.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  Individuals may use this time to comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed 30 minutes for this section of the agenda.

Description:  Lisa Herzberg and Taylor Listau are the student representatives this year.

Description:  This section is reserved for any comments from members of the board on meetings they attended or other informational items.

Description:  Attached is a copy of the “Notice of School Board Election” for the upcoming 2015 Spring
Election. This notice will be published in the Waunakee Tribune on
November 20, 2014 (Joan you will need to sign this document.)

If you are planning to run for re-election, please contact Mari for the appropriate
paperwork.  The paperwork can be picked up beginning on December 1, 2014 and the materials and signatures will need to be returned by 5:00 p.m. on January 6 , 2015.

Description:  The  Board of Education election will take place this coming spring with two terms expiring (Peggy & Wade). Per Wisconsin election rules if any of the current incumbents choose not to run for re-election they will need to fill out a “Notification of Non-Candidacy” form and submit no later than 5:00 p.m. on the 2nd Friday preceding the deadline for filing ballot access documents (December 26, 2014).

Description:  Attached are the unofficial referendum results from November 4th.  The canvas of the referendum is taking place on Tuesday, November 11th.  

The first meeting post-referendum that we will administratively be having with our core team (EUA and Findorf) takes place on Tuesday morning.

Description:  At Monday's meeting I will provide each board member with a letter from the WASB and School Perceptions regarding a survey on the Key Works of School Boards.  The Key Works framework is attached for your reference.  Also on Monday night associated with the letter will be a unique access code for each board member to take the survey.  You can take the survey during your own time, but we would like it completed by Thanksgiving, so that we can have results by mid-December.  Julie and I attended the Region 12 WASB Meeting and received this information that night and think it is a great opportunity for us to do a different type of review of our work.

Description:   Janet Thomas, Assistant Director of Student Services, will provide the Board with an update on the English Language Learner students.  She will be sending her PowerPoint presentation to you on Friday through e-mail.

Description:  David Hery, special education teacher at the high school, has requested to share with the Board two programs/software. The first is Pearson SuccessNet a web site that has our World History, Biology, and U.S. History text books online. It also includes a free Apps for iPads and Android. The second is Read&Write for Google. This Google App that has two versions, one free that will only read. The payed version that reads, speech to text, word prediction and much more.   
David Hery

Description:  Attached you will find the 2014-15 Budget Status report as of October 31st, 2014, and the Cash Reconciliation report for September 2014. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  The purpose of this agenda item is to review the district census report. The 2014-15 district census process has been completed. The census was completed by utilizing a postcard that was mailed to all addresses in the school district. The information is then entered into the district student records database by attendance area to create a census report by elementary building. Please see the attachment that includes the census numbers by attendance area and changes of census numbers between years. The following are some observations about the information that is attached:  
1.    The census report indicates at least 5 sections of kindergarten at Prairie, which is compared to 6 sections this year. The likely number of sections is 6 after adding in new students and open enrollment students. 
2.    The census report indicates 4 sections of kindergarten at Arboretum, which is compared to 4 sections this year. Some students may need to be transferred to another elementary school if the total number of Arboretum students exceed 88. 
3.    The census report indicates 3 sections of kindergarten at Heritage. The Heritage attendance area is very consistent from year to year.
4.    The elementary attendance boundaries are holding to capacity in the Heritage and Prairie areas, but the Arboretum area has a slightly higher number of students than capacity at the school. 
Please contact Steve Summers if you have any questions on the attached information.  You can call me at 849-2012 or email at ssummers@waunakee.k12.wi.us. Thanks.  

Description:  The purpose of this agenda item is to request School Board approval of the resolution authorizing reporting under the Securities and Exchange Commission's Municipalities Continuing Disclosure Cooperation Initiative. Attached please find a cover letter and a resolution as prepared by Quarles and Brady, the district’s bond counsel.   

Continuing disclosure is a process that requires all bond issuers to provide annual fiscal audits and operating data to the Municipal Securities Rulemaking Board (MSRB). In addition, other material events like rating changes needs to be reported as well. The purpose of the reporting requirements is to provide updated financial information to bond holders of the existing debt of the issuer. Many debt issuers across the county have not been in compliance with the continuing disclosure requirements. 

An official statement is a document that describes all relevant information surrounding a debt issue. An official statement is created for each debt refinancing or new debt issue. Debt issuers are required to document their compliance or non-compliance with continuing disclosure in the official statement. Many debt issuers have reported inaccurate information in their official statements regarding their compliance with continuing disclosure.

Because of all the issues surrounding continuing disclosure and official statements, the Securities and Exchange Commission has created a continuing disclosure cooperation initiative in an effort to improve the compliance with continuing disclosure and official statements. This cooperation initiative provides an opportunity for debt issuers to self-report any potential errors from prior years. I made the decision to hire our bond council, Quarles and Brady, to research all of Waunakee's prior official statements and continuing disclosure reports to search for any potential errors. They did identify that in 2007, the required annual audit was filed, but the required annual operating data was not filed with the MSRB. The annual operating data was filed that year via an official statement, but not via the MSRB reporting portal. Quarles and Brady has determined that this reporting issue is "not material", or not a major issue. However, a conservative approach is being recommended, which is to self-report this 2007 reporting issue via the SEC cooperation initiative. There is no financial fine or other consequence of self reporting this information. The administration is recommending approval of the attached resolution. 

Please let me know if you have any questions or comments on this agenda item.   You can contact me at ssummers@waunakee.k12.wi.us or 849-2491. Thanks.

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Description:  Attached please find the minutes from the October 27th, 2014 Budget Committee meeting. Please contact Steve Summers at ssummers@waunakee.k12.wi.us  or 849-2491 if you have any questions. Thanks. 

Description:  Middle School SkillsUSA
The Middle School Skills USA team has been operating for the past three years and has shown sustainability as a group.  The adviser, Brad Burgess, anticipates between 10-15 students in the program this year.  I recommend that this student organization be eligible for adviser pay at the 2.5% level, in line with other clubs of this nature at the middle school.  A memo outlining the SkillsUSA organization at the middle school is attached.  This proposal was approved by the Co-Curricular Committee on November 4th.

High School Spanish Honor Society
Please see the attached document proposing the Spanish Honor Society.  There is no impact on the budget as no advisor pay is being requested.  I support this request  for the Spanish Honor Society to be recognized as a student organization.  This proposal was approved by the Co-Curricular Committee on November 4th.

High School Mock Trial
I am please to announce that David Carley and Bryan Barfknecht, teachers at the high school, are reorganizing the Mock Trial Team.  They have 35-40 students currently as active participants.  There is no need to have any action on this item as Mock Trial has been an organization for a number of years and has been dormant for the last few years as a result of a the previous adviser's retirement.  No action is required on this item.

Description:  Connie Beth, Director of Human Resources, has attached a copy of a proposal from the QTI Group.
Waunakee Community School District seeks to retain the QTI Group to conduct a compensation study of our administrative assistant jobs (approximately 18 distinct roles, comprised of three classification levels, with approximately 32 employees) .
The objectives of this project are to provide information and tools to help:
? Attract and retain qualified administrative assistant employees
? Provide fair and equitable compensation to employees in consideration of internal and external benchmarks
? Determine and implement a hierarchy for administrative assistant levels and responsibilities associated with each level
? Enable WCSD to maintain a competitive position with other comparable districts and private companies within the same geographic region
? Establish compensation practices that meet financial objectives in the long-term

Connie requested proposals from two other consulting groups, but they did not respond.  After background checks, Connie is pleased with the proposal from the QTI group and has found them to be very accommodating to our needs per this proposal.

The HR Committee met and discussed this item on October 27th and is recommending this proposal to the full board for consideration.

Description:  Attached in the "extras" section of Boardbook, please find a list of the accounts payable payments issued during the month of October 2014. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.