March 11, 2013 at 6:30 PM - Regular Meeting

Description:  Included in your packet you will find the minutes from the February 11, 2013 regular meeting for your review and approval.

Description:  A motion will be necessary to approve the agenda as presented (or) with changes as recommended.

Description:  The Board of Education provides a public listening session for the public to comment on non-agenda items related to the governance or management of the Waunakee Community School District. Individuals may use this time to also comment on any items listed as part of the meeting agenda. A copy of Board Policy 187 - Public Participation at Board Meetings is enclosed for your reference. Past practice has allowed for 30 minutes for this section of the agenda.

Description:  Aidan Schlittler & Danielle Smith are the student reps for this year.

Description:  Janelle Dorn will discuss with the board updates from the Pathways program.

Description:  Kurt Eley and Tim Schell will provide an update on the Curriculum and Pupil Services Departments.  Beginning next month, I  plan to rotate this report with other members of the administrative team, including Joe Bellomo and Herb Haubrich.

Description:  Attached (or enclosed) you will find the 2012-13 Budget Status report as of February 28th, 2013, the Cash Reconciliation report for January 2013, and the April 6th, 2010 High School Referendum report as of February 28th, 2013. Please contact Steve Summers at ssummers@waunakee.k12.wi.us or 849-2012 if you have any questions. Thanks.

Description:  Attached (or enclosed) you will find the 2013-14 Budget Timeline, Forecast, and Guidelines. I have also attached the PowerPoint presentation originally intended for March 5th. The administration is requesting School Board approval of these documents in order to begin the 2013-14 budget process. These budget documents are based off the 2013 - 2015 Governor's Budget Proposal, and a conservative student enrollment projection. Please contact Steve Summers at ssummers@waunakee.k12.wi.us  or 849-2012 if you have any questions. Thanks.

Description:  Attached you will find the long range facility planning study prepared by consultant Mark Roffers. The administration is requesting School Board approval of this long range facility plan. The long range facility plan process has been completed. There are a total of eight (8) comprehensive options that range from the current grade configuration to modified grade configurations. The administration is recommending a "Phase 2" evaluation process to narrow the options from eight (8) to a recommended option.  The anticipated timeframe is nine (9) months. The School Board members will be provided with a paper copy of this plan and all addendums in a binder format from Mari McGowan. Please contact Steve Summers at ssummers@waunakee.k12.wi.us  or 849-2012 if you have any questions. Thanks.

Description:  Attached (or enclosed) you will find a proposal from consultant Mark Roffers on a "Phase 2" of the long range facility planning process . The administration is requesting School Board approval of this proposal. The long range facility plan process has been completed. There are a total of eight (8) comprehensive options that range from the current grade configuration to modified grade configurations. The proposal from Mark Roffers provides a framework from moving from eight (8) options to a final recommended option. The anticipated timeframe is nine (9) months. If approved, the cost of this proposal will be funded through the existing consultant budget. Please contact Steve Summers at ssummers@waunakee.k12.wi.us  or 849-2012 if you have any questions. Thanks.

Description:  I have been working with Joe Bellomo and Herb Haubrich as they prepared a request for proposals/bids on school entry buzzer systems for our school buildings. These bids are coming in and we are beginning the analysis of them before any recommendation comes forth to the Board. Also, we are working on the logistics for our school office staff for once this system gets put in place. We are not ready for a recommendation on Monday night, but will update you on where we are in the process. We also want to discuss with you a time line for when the board wants to see this type of change to occur. There are pros and cons to speeding this process up, or slowing it down.   I also recommend that this conversation be moved to the Facility Committee where more in-depth discussion can take place and options reviewed.

Description:  On the agenda for Monday evening one of our main areas of emphasis is already being discussed in the Longe Range Facility Plan.  In addition, I will update the board on where we are in respect to the school district calendar discussions and current activities planned to impove communication across the district and municipalities.

Description:  Included in your packet are the course requests for youth options.  Please note that not all the classes listed will be taken by each student, but in order to covre their bases, multiple classes need to be listed for scheduling and other purposes.  For students taking Spanish for example, they have listed Spanish I, II, II, iv, and V.  These students will not take all of the courses, but are awaiting College-Level Examination Program (CLEP)  test results from the university that will place them somewhere within this sequence.

Description:  Waunakee and Deforest have successfully combined for a shared gymnastics team in an effort for both schools to be able to offer this sport to their students.  The co-op has worked well with Deforest consistently contributing between 5-7 students each.  Deforest shares in the cost for the program up to $2,000.  I recommend approval of this application for a combined gymnastics team.

Description:  Included in your packet please find a letter of support from Brian Kersten for Waunakee Community High School to host an exchange student from France next year.  I support this application and recommend approval.

Description:  Included in your packet is a facility fee exemption request for a concert fundraiser to benefit the Food For Kids non-profit group. Also attached are the rules and fee structures that the board recenlty approved for use of facilities.   Many community groups and student groups volunteer to assist with Food for Kids each year.  This request is coming after the event has taken place and the sponsors know that if this request is not approved that they will need to pay for use of the facility, which will come out of the funds raised through the event.  Per our policy, this is a pay-for event since the activity is a dance recital and tickets are being sold for the event.  The proceeds are being donated to the Food for Kids charity.  If this request is denied, the cost to the organization would be approximately $200 for the facility and a technician etc.

Description:  Included with your packet please find a letter from Mr. Edward Zorbaugh requesting that his daughter Alyssa (grade 11) be allowed to graduate early in order to get a head-start on course work at Madison College.  Included also please find a letter from Brian Kersten supporting this request for early graduation.  I recommend approval.

Description:  Included in your packet please see a memo from Tim Mommaerts that supports the request for
Isabella Borseth to attend Horizon High School and for us to fund this request on a per semester basis of $3,222.50.  The school district contribution equates to about half of the tuition and is consistent to our approval for another student who  attended this program last year.  Your approval of any student is for one semester only, and continued attendance requires approval by the board for each semester to ensure that positive progress is being made.

Students who come before you to attend Horizon HS have already been through drug/alcohol rehabilitation and this step is a way to support their recovery and still maintain their education.  We have had good results with this program and I recommend approval of this application.

The funds for this request would come from our contingency account.

At Monday's board meeting please do not use the student's name in any motion or discussion.

Description:  Action is required to approve the changes to Policy 345.4 Exhibit 1 4K-8 Promotion/Retention Process and Timeline and the addition of a new policy 348 Title I Parent Involvement.