February 9, 2026 at 6:30 PM - Regular Meeting
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1) CALL TO ORDER/ESTABLISHMENT OF QUORUM
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1)a. Invocation - Board Member
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1)b. Roll Call - Board President
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2) RECOGNITIONS
Description:
Student of the Month
Elementary - Royce Ramirez Junior High -Tate Brewer High School -Skylar Sumner |
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3) OPEN FORUM
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4) CONSENT AGENDA
Description:
All persons who address the Board at this time must complete a registration form before the meeting begins. Each Speaker is limited to 5 minutes. No action may be taken regarding the information received by the board. The topic must be placed on the agenda at a future meeting to receive deliberate action.
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4)a. Consider Approval of Regular Meeting Minutes for January 12, 2026.
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5) REPORT ITEMS
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5)a. Superintendent's Report
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5)a.1. Attendance Report
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5)b. Financial Report
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6) DISCUSSION AND/OR POSSIBLE ACTION ITEMS
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6)a. Consider, Discuss, and Take Action, if any, on the approval of the purchase of fifty (50) band uniforms for Big Sandy High School, as presented by Mr. Hendrix, BSHS Band Director.
Description:
Board action is requested to approve the purchase of fifty (50) bad uniforms to support the Big Sandy High School Band program.
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6)b. Resolution Approving DLT Certification of Authority for Authorized Signatories
Description:
Approve a resolution authorizing designated district personnel to sign and submit payment requests through the DLT Certification of Authority.
The DLT Certification of Authority is required to formally designate district officials authorized to sign and submit payment requests on behalf of the District. Adoption of this resolution establishes the Board's authorization, ensures compliance with DLT requirements, and maintains proper financial controls for district transactions. |
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6)c. Investment Grade Audit (IGA) Contract
Description:
The Board will review and consider the proposed Investment Grade Audit (IGA) Contract. The Investment Grade Audit is intended to evaluate district facilities and systems to identify potential energy efficiency improvements, operational cost savings, and long-term infrastructure needs. Administration will present an overview of the contract terms, scope of services, and anticipated benefits. Action may be taken to approve the contract as presented or as recommended by administration.
Recommended Action (if applicable): Approve the Investment Grade Audit as presented by administration. |
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6)d. Review, Consider, and Take Action on a Resolution Authorizing Compensation for District Employees Who Were Unable to Report to Work Due to Emergency School Closures Resulting from the Recent Winter Storm. The Resolution Affirms that the Closures Were Necessary for the Safety of Students and Staff and that Compensating Employees During this Emergency is in the Best Interest of the District.
Description:
Background Information:
Severe winter weather conditions, including ice and extremely ow temperatures, created unsafe travel conditions across the district and required the closure of schools. As a result, many employees were unable to safely report to work. The board may approve compensation for affected employees to ensure continuity of operations, support employee stability, and recognize that the closures were beyond employee control. This action is consistent with board policy and applicable state and federal requirements. Recommended Action: Approve the resolution authorizing payment to employees for the emergency closure day(s) related to the winter storm. |
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6)e. Adoption of the 2026-2027 School Calendar
Description:
The Board will review and consider the proposed 2026-2027 school calendar. The calendar was developed in accordance with state requirements and district priorities and reflects instructional days, staff development days, holidays, and student and staff breaks. Administration will present the calendar and address any questions or requested revisions. Action may be taken to adopt the 2026-2027 school calendar as presented or as amended.
Recommended Action (if applicable): Adopt the 2026-2027 school calendar as presented. |
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6)f. Consider and Approve Resolution to Pay Unused State Personal Leave Incentive to Eligible Retirees
Description:
Description/Summary
Review, consider, and take action on a resolution authorizing payment of the unused state personal leave incentive to eligible district employees who are retiring at the end of the current school year, as provided by district practice and Board policy. Background Information: Each year, the board considers and approves a resolution authorizing payment of unused state personal leave days to eligible retirees as an incentive upon retirement. This action recognizes employee service to the district and provides consistency in the administration of retirement benefits. Eligible retirees and payment amounts are determined in accordance with Board policy and established district guidelines. Recommended Action: Approve the resolution authorizing payment of unused state personal leave days to eligible retirees for the current year. |
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6)g. Consider and Approve Purchase Exceeding $25,000 — Gothard Consulting LLC
Description:
Background Information:
Administration recommends approval of a professional services agreement with Gothard Consulting LLC for an amount exceeding $25,000. Gothard Consulting will provide consulting services to support district needs, including analysis of district data and guidance to staff as outlined in the proposed agreement. The services align with district goals and will support continuous improvement efforts. The purchase exceeds the $25,000 threshold and therefore requires Board approval in accordance with district policy. Funding Source: DOJ GRANT and Local Matching Funds Recommended Action: Approve the purchase and authorize the Superintendent (or designee) to execute the agreement with Gothard Consulting LLC. |
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6)h. Consider and Take Action on moving the March 9, 2026 (Monday) Board of Trustees Meeting to March 19, 2026 (Thursday) to the District being on Spring Break.
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7) EXECUTIVE SESSION
Description:
Consider and discuss hiring Superintendent and approval of Superintendent contract, pursuant to Tex. Government Code section 551.074.
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7)a. Pursuant to Section 551.074 of the Texas Government Code, Personnel Matters.
Deliberations concerning the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officer or employee. |
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7)b. Pursuant to Section 551.074 of the Texas Government Code, Deliberations concerning Hiring Personnel.
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7)c. Pursuant to Section 551.074 of the Texas Government Code, Consultation with the District's Attorney.
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8) RECONVENE IN OPEN SESSION FOR POSSIBLE ACTION ON ITEMS DISCUSSED IN CLOSED SESSION.
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9) ADJOURNMENT
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