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June 22, 2022 at 5:00 PM - Finance Committee Meeting

Agenda
I. Call to Order
I.A. Roll Call
II. Meeting Format
II.A. Finance Committee meetings will be hybrid meetings with community members having a choice to attend in person at the John Milne Community Board Room or virtually at www.aps.edu.  Presenters will attend virtually.

You may participate by attending the meeting in person, watching the live stream of upcoming meetings by clicking the "Live Meeting Stream" button on the main board page at www.aps.edu; emailing input, comments and questions to board members at boarded@aps.edu, or calling 505.880.3729.
III. Adoption of the June 22, 2022, Finance Committee Meeting Agenda (Discussion/Action)
IV. Special Issues
IV.A. Consideration for Approval of Budget Adjustments to Existing Grant Budget for the Following Funds (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.A.1. FUND: 24120 325 IDEA-B Puente Para Los Ninos 2021-2022 $99,181.00
IV.B. Consideration for Approval of Intra-Function Transfers for Grant Budget for the Month of May 2022 (Discussion/Action) 
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.C. Consideration for Approval of Intra-Function Transfers for All Non-Categorical Funds for the Month of May 2022 (Discussion/Action)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.D. Consideration for Approval of Gifts, Grants and Donations of More than $5,000 (Discussion/Action)
Presenter:  Amanda Boyle, District Controller, Accounting
Attachments: (3)
IV.D.1. Donation of $10,000.00 by Fred & Carolyn McKenna to Eldorado High School
IV.D.2. Donation of $5,000.00 by LANL Foundation to Corrales Elementary School
IV.E. Consideration for Approval of Statement of Equipment to be Taken Out of Service for March 1-31, 2022 (Discussion/Action)
Presenter:  Ron Sandoval, Senior Director, Capital Fiscal Services
Attachments: (3)
IV.F. Consideration for Approval of Statement of Equipment to be Taken Out of Service for April 1-30, 2022 (Discussion/Action)
Presenter:  Ron Sandoval, Senior Director, Capital Fiscal Services
IV.G. Consideration for Approval that Buses be Taken Out of Service May 1-31, 2022 (Discussion/Action)
Presenter:  Ron Sandoval, Senior Director, Capital Fiscal Services
Attachments: (3)
IV.H. Consideration for Approval of the Supplement to the Fleet Service Contracts for Fiscal Year 22 (Discussion/Action)
Presenter:  Royce Binns, Executive Director, Student Transportation Service
IV.H.1. Beal Bus Co.
IV.H.2. Herrera School Buses Inc.
IV.H.3. Albert Sanchez School Bus Co.
IV.H.4. Diana Sanchez
IV.H.5. Sanchez Southwest Ltd.
IV.H.6. Triple J Bus Co.
IV.I. Consideration for Approval of the New Mexico Public Education Department Fiscal Year 22 Emergency Fuel Allocations / Increase – Transportation Fund 1300 – Distribution to School Bus Contractors (Discussion/Action)
Presenter:  Royce Binns, Executive Director, Student Transportation Service
IV.I.1. Beal Bus Co.
IV.I.2. Herrera School Buses Inc.
IV.I.3. Albert Sanchez School Bus Co.
IV.I.4. Diana Sanchez
IV.I.5. Sanchez Southwest Ltd.
IV.I.6. Triple J Bus Co.
IV.I.7. APS - Student Transportation
IV.J. Consideration for Approval of the Fleet Service Contracts for Fiscal Year 23 (Discussion/Action)
Presenter:  Royce Binns, Executive Director, Student Transportation Service
Attachments: (2)
IV.J.1. Beal Bus Co.
IV.J.2. Herrera School Buses Inc.
IV.J.3. Albert Sanchez School Bus Co.
IV.J.4. Diana Sanchez
IV.J.5. Sanchez Southwest Ltd.
IV.J.6. Triple J Bus Co.
IV.K. Consideration for Approval of Expenditures for Student Mental Health Providers – In School Program that May Exceed $250,000(Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
IV.L. Consideration for Approval of Expenditures for Bond Underwriting Services that Exceeds $250,000 (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.M. Consideration for Approval of Purchase of Spanish Classroom Read- Aloud Instructional Materials that Will Exceed $250,000 (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.N. Consideration for Approval of Food Packaging Containers and Related Disposable Items RFP No. 22-049MS (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
IV.O. Consideration for Approval of Distribution of Fresh Milk and Dairy Products Bid No. 22-052MS (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
IV.P. Consideration for Approval of Expenditure for Bookroom Ready Books that Exceeds $250,000 for Term of Contract (Discussion/ Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.Q. Consideration for Approval of Expenditures for Floor Covering and Installation Services that Exceeds $250,000 for Term of Contract –As Needed (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
IV.R. Consideration for Approval of Cash Disbursements for May, 2022 (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
V. Next Finance Committee Meeting
V.A. The next Finance Committee meeting will be held on Wednesday, July 27, 2022, at 5:00 p.m., in the John Milne Community Board Room of the Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE or virtually at www.aps.edu
VI. Adjournment

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