September 15, 2025 at 5:30 PM - Regular Meeting

I. Roll Call, Opening Comments.

II. Executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity; purchase or lease of real property; and further, other matters relating to individual students. [5 ILCS120/2(c)(1)(5)(10)]

III. Pledge of Allegiance, Comments.

IV. PUBLIC HEARING

IV.A. Public Hearing will be held for the purpose of the 2025-2026 School District Budget.

V. Consent Agenda.

V.A. Consideration to approve the minutes of the August 18, 2025 regular board meeting.

V.B. Consideration to approve the executive session minutes of the August 18, 2025 regular board meeting.

V.C. Consideration to accept the annual report(s) required by (Public Act 096-0434;105 ILCS 5/10-20.46 Sec. 10-20.46. and 105 ILCS 5/34-18.37 Sec. 34-18.37.) and (Public Act 097-0609; 5 ILCS 120/7.3.) which requires the school districts to detail the base salary and benefit(s) for the district superintendent, administrators, and all teachers employed by the school district; with submission to the Illinois State Board of Education (ISBE) and posting on district website by October 1, 2025.

V.D. Consideration to approve a German high school trip for students to Italy/Austria/Czech Republic, from June 14, 2027 through June 23, 2027, along with administration chaperone and at no cost to district.

V.E. Consideration to approve a Spanish high school trip for students to Costa Rica, from July 12, 2027 through July 20, 2027, along with administration chaperone and at no cost to district.

V.F. Consideration to accept a donation in the amount of $1,000.00 for the WHS Renaissance Activity Account.

V.G. Consideration to employ Olivia Schluter as a full-time special education paraprofessional, for the 2025-2026 school year, effective September 16, 2025, contingent upon the results of a background check and TB test.

V.H. Consideration to employ Deena Collender as a part-time custodian, for the 2025-2026 school year, effective October 1, 2025, contingent upon the results of a background check and TB test.

V.I. Consideration to employ Mark Vogel as a part-time seasonal grounds worker, for the 2025-2026 school year, effective September 16, 2025.

V.J. Consideration to employ James Magee as a part-time cafeteria worker, for the 2025-2026 school year, effective October 1, 2025.

V.K. Consideration to accept a letter of resignation, dated September 4, 2025, from Paige Liefer, special education paraprofessional, effective September 12, 2025.

VI. Motion to accept the treasurer's report, student activity reports, and to authorize investments.

VII. Motion to approve the bills.

VIII. Reports of WCTA, Committees, Directors, Coordinators, and Administrators.

VIII.A. Superintendent.

VIII.A.1. FOIA Requests.

VIII.A.2. Purchase of 14-Passenger Activity Bus.

VIII.A.3. Preparation for Re-Financing.

VIII.A.4. FGMA Presentation of Study of Waterloo Junior High School Maintenance/Renovation versus New Construction.

VIII.B. WCTA.

VIII.C. Board Committees.

VIII.C.1. Building & Grounds Committee.

VIII.C.2. Finance Committee.

VIII.C.3. Human Resources Committee.

VIII.D. Coordinators/Directors.

VIII.E. Building Administrators.

VIII.E.1. Julie Jennings and Renee Koeneman - travel presentation.

IX. Public Participation.

X. Old Business.

X.A. Consideration to approve the extra-duty assignments, effective for the 2025-2026 school year as per recommendation from the District Athletic Director, Tim Gould, and administration.

X.B. Consideration to approve the volunteer list, effective September 16, 2025, as per recommendation from the District Athletic Director, Tim Gould, and Administration.

XI. New Business.

XI.A. Consideration to approve the fiscal year 2025-2026 school district budget.

XI.B. Consideration to accept the Financial Statements/Annual Financial Report - Year Ended June 30, 2025 as audited by Scheffel Boyle - Certified Public Accountants, and to adopt the Shared Services Report located in the Annual Financial Report.

XI.C. Consideration to authorize the Superintendent to enter into a contract agreement between Waterloo CUSD5 and Bi-County Small Engine Center, in the amount not to exceed $12,834.00, for three 2025 Lazer Z S-Series Mowers, with mounting kits, after trade in of three 2023 Lazer Z S-Series Mowers.

XI.D. Consideration to authorize the Superintendent to enter into a contract agreement between Waterloo CUSD5 and McCoy Construction & Forestry, in the amount not to exceed $13,400.00, for one 2026 324G Skid Steer, after trade in of one 2023 324G Skid Steer.

XI.E. Consideration to approve one-year contracts for Marla Byrd, Business/Office Manager-Executive Secretary; Willey Hulett, Director of Buildings/Grounds; and Ruth Mason, Director of Cafeterias, effective July 1, 2025 through June 30, 2026.

XI.F. Consideration to approve the payment of District stipends for 2025-2026.

XI.G. Consideration to approve a revised Administrative Assistant salary schedule.

XI.H. Consideration to set the hourly rate of pay for 2025-2026, effective July 1, 2025, for Patrick Toenjes, District Computer Technician.

XI.I. Consideration of action regarding dismissal of a probationary cafeteria worker.

XII. Motion to adjourn.