November 13, 2023 at 5:30 PM - Regular Meeting
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A. CALL TO ORDER: Establish a quorum
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B. CLOSED SESSION
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B.1. Deliberation regarding safety and security, including safety personnel, systems, infrastructure, and/or devices, pursuant to Tx. Gov't Code Section 551.076
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C. RECONVENE IN OPEN SESSION - immediately following Closed Session
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D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
United States Flag Pledge: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. |
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E. MISSION STATEMENT
The mission of Hays CISD is to educate, value, and nurture students through innovative and personalized educational experiences while celebrating our diversity. |
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F. SOCIAL CONTRACT
The Board will: Serve as District Ambassadors Assume Positive and Noble Intentions Collaborate as a Team and Respect the Body Corporate Promote Discussion and Value Each Other's Perspectives Be Professional |
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G. SUPERINTENDENT & SAFETY REPORT
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G.2. Safety and Security Report
Presenter:
Jeri Skrocki
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G.2.a. Discussion of Districtwide Intruder Detection Audit Report Findings
Presenter:
Jeri Skrocki
Attachments:
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H. PUBLIC FORUM
It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained at the entrance to the Board room and must be submitted to Tim Savoy, Chief Information Officer, at the entrance prior to reconvening in open session. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy. Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum consents to the online publication of their comments.
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I. CAMPUS RECOGNITION - Lehman High School (November 28, 2023)
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J. STUDENT ACHIEVEMENT REPORT - IB Timeline for Elementary 16 and Elementary 17 (November 13, 2023)
Presenter:
Marivel Sedillo
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K. CONSENT AGENDA
Description:
Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.
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K.1. Minutes of Board of Trustees Meetings
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K.2. Procurements
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K.2.a. Consideration and possible approval of the Annual Renewal of Assessment, Data Management, and Professional Development Platform - Eduphoria
Presenter:
Marivel Sedillo
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K.2.b. Consideration and possible approval of the procurement of Additional Dell Isilon Storage for Safety and Security - Waypoint Solutions
Presenter:
Dianne Borreson, Jeri Skrocki
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K.2.c. Consideration and possible approval of the procurement of GPS Services for District Buses and Small Motor Vehicle Fleet - Samsara
Presenter:
Max Cleaver
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K.3. Contracts, MOUs and Agreements
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K.3.a. Consideration and possible adoption of the Joint Election Agreement between Hays CISD and the City of Hays for the May 4, 2024 Trustee Election
Presenter:
Tim Savoy
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K.3.b. Consideration and possible approval of a Five-Year Contract for Communications Core Platform / Blackboard WCM Conversion - Active Internet Technologies, DBA Finalsite
Presenter:
Tim Savoy
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K.4. Hays CISD Budget Amendments
Presenter:
Randy Rau
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L. ACTION ITEMS for November 13, 2023
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L.1. Consideration and possible approval of the 2022-2023 Financial Audit Report
Presenter:
Randy Rau
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L.2. Consideration and possible vote to elect Directors of the Hays Central Appraisal District
Presenter:
Dr Eric Wright, Randy Rau
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M. ACTION ITEMS for November 28, 2023
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M.1. Consideration and possible action, if any, resulting from closed session
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M.1.a. Consideration and possible approval of the Superintendent's recommendation for contractual employment of the Executive Director of Facilities, Construction, and Bond Programs
Presenter:
Christina Courson
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M.2. Consideration and possible approval of a Class Size Waiver for K4 Capacity Incentive in Grade 2 at Uhland Elementary School
Presenter:
Christina Courson
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M.3. Consideration and possible approval of 2023-2024 Campus Improvement Plans Containing Performance Objectives and Strategies
Presenter:
Marivel Sedillo, Stephanie Norris
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M.4. Consideration and possible approval of the GMP1 for 2023 Bond Elementary 17
Presenter:
Max Cleaver
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M.5. Consideration and possible approval of the Design Development for 2023 Bond Bid Package 2 for Improvements at Johnson High School
Presenter:
Max Cleaver
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M.6. Consideration and possible approval of the Design Development for 2023 Bond Bid Package 4 for Improvements at Lehman High School
Presenter:
Max Cleaver
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M.7. Consideration and possible approval of the Design Development and GMP1 for 2023 Bond Bid Package 5 for Improvements at Dahlstrom Middle School and Wallace Middle School
Presenter:
Max Cleaver
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M.8. Consideration and possible approval of the Schematic Design and Coop Purchase of HVAC Equipment for 2023 Bond Bid Package 6 for improvements at Kyle Elementary, Tom Green Elementary, Pfluger Elementary, Elm Grove Elementary, Hemphill Elementary, Fuentes Elementary and Simon Middle School
Presenter:
Max Cleaver
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M.9. Consideration and possible approval of the Schematic Design the Coop Purchase of HVAC Equipment for 2023 Bond Bid Package 7 for improvements at Impact Center and Tobias Elementary
Presenter:
Max Cleaver
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N. INFORMATION ITEMS
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N.1. First Reading of the Naming Committee Recommendations for Elementary School 16, Elementary School 17, Hays CISD Central Administration, and Hays CISD Child Nutrition Building
Presenter:
Tim Savoy
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N.2. First Reading of TASB Local Policy Update 122
Presenter:
Dr. Eric Wright
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N.3. Update on Bond, Construction, and Renovation Projects in the district
Presenter:
Max Cleaver
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N.4. Hays CISD Financial Statements
Presenter:
Randy Rau
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O. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
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P. RECAP OF QUESTIONS
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Q. UPCOMING BOARD MEETINGS
TUESDAY, November 28, 2023 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM December 11, 2023 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM TUESDAY, January 16, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM January 22, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM TUESDAY, February 20, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM February 26, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM March 18, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM March 25, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM April 15, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM April 22, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM **May 13, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM **May 20, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM **June 17, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM **June 24, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM **July 22, 2024 @ Kunkel Room at Historic Buda Elementary Campus - 5:30 PM **Meeting location may be moved to the newly constructed Hays CISD Academic Support Center Official Board of Trustees information may be obtained at www.hayscisd.net
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R. ADJOURN
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