June 21, 2021 at 5:30 PM - Regular Meeting

A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop.  Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the June 28, 2021, Hays CISD Board of Trustees Business Meeting.  

B. CLOSED SESSION

B.1. Review of Superintendent's recommendations regarding employment, resignations, extended leaves, and other personnel matters, including Chief Human Resource Officer, Director of Federal Programs, Director of Counseling, Academic Deans and Assistant Principals -  Tx. Gov't Code Sec. 551.074

C. RECONVENE IN OPEN SESSION (immediately following closed session)

D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
United States Flag Pledge: 
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
Texas Flag Pledge:
Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible.

E. MISSION STATEMENT
The mission of Hays CISD is to nurture students to become extraordinary citizens through unique, personal educational experiences through an innovative community of learners while celebrating our diversity and legacy.

F. SOCIAL CONTRACT
The Board will:  
   1.  Serve as District Ambassadors
   2.  Be Professional
   3.  Collaborate as a Team and Respect the Body Corporate
   4.  Promote Discussion and Respect Each Other
   5.  Assume Positive and Noble Intentions

G. CONDUCT PUBLIC HEARING TO DISCUSS BUDGET & PROPOSED TAX RATE FOR 2020-2021 - SCHEDULED FOR JUNE 28, 2021

H. PUBLIC FORUM 
It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained and at the entrance to the Board room and must be submitted to Tim Savoy, Chief Information Officer at the entrance prior to reconvening in open session. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy.
If you would like to leave comments with the Board but do not wish to attend the meeting, you can submit such comments at https://www.hayscisd.net/boardcomment.  Those comments must be submitted between the hours of 8:00 and 12:00 noon on the day of this meeting.  All of such comments will be made available to all Board Members prior to this meeting.  
Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.

I. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES

J. REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON JUNE 28, 2021
Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.

J.1. Minutes of Board of Trustees Meetings

J.2. Budget Amendments

J.3. Procurements

J.3.a. Armored Car Services - Brinks Security

J.3.b. Audio Visual Equipment & Technical Contracted Services - Pathway

J.3.c. Dairy & Other Food Service Purchases - Hill Country Dairies & Labatt

J.3.d. Hardwood Flooring - Districtwide - Quality Hardwood Floors

J.3.e. HR Software - Talent Ed & Smartfind - Severin International (PowerSchool)

J.3.f. Product Food Service - Ferris Joseph

J.3.g. Waste Collection & Recycling Services - Texas Disposal Systems (TDS)

J.4. Consideration and possible approval of appointments to the Hays CISD SHAC for the 2021-2022 school year

J.5. Consideration and possible approval of a one-year renewal for a firm to provide legal services to the district

J.6. Memorandum of Understanding

J.6.a. Communities in Schools

J.6.b. Consideration and possible approval of Graduate Assistant Athletic Trainer Agreement with Texas State University 

K. ACTION ITEM - FOR ACTION ON JUNE 21, 2021

K.1. Consideration and action, if any, resulting from closed session

K.1.a. Consideration and possible approval of Superintendent's recommendations regarding employment, resignations, extended leaves, and other personnel matters, including Chief Human Resource Officer, Director of Federal Programs, Director of Counseling, Academic Deans and Assistant Principals - Tx. Gov't Code Sec. 551.074

K.2. Consideration and possible approval of a resolution extending the existing depository contract 

L. ACTION ITEMS FOR ACTION ON JUNE 28, 2021

L.1. Approval of the General Fund, Debt Service Fund and Food Service Fund budgets and approval of the budget for additional accelerated instruction pursuant to HB5 requirements

L.2. Consideration and possible approval of the Compensation Plan

L.3. Consideration and possible adoption of policy EIC (LOCAL) - Academic Achievement Class Ranking

L.4. Consideration and possible approval for the 2021 Bond - GMP for Bid Package 2:  Barton Middle School, Dahlstrom Middle School, McCormick Middle School and Elm Grove Elementary School

L.5. Consideration and possible approval of the 2021 Bond - Contract for Bid Package 4:  Flooring at seven (7) campuses

L.6. Consideration and possible approval of 2021 Bond - Contract for Bid Package 5:  Playground Shade Structures

L.7. Rescission of Board Resolution dated March 16, 2020 which delegated authorities to the Superintendent

L.8. Consideration and possible adoption of the 2022-2022 Hays CISD Board of Trustees Agenda Workshops and Business Meetings calendar

L.9. Consideration and possible action by the Board to charge the Facilities and Bond Oversight Committee with developing a bond recommendation

M. INFORMATION ITEMS

M.1. District Survey Results Presentation

M.2. Finance Report

M.3. Superintenent Update

N. RECAP OF BOARD MEMBERS' REQUESTS FOR INFORMATION

O. BOARD REFERENCE DOCUMENTS

P. UPCOMING BOARD MEETINGS

Q. ADJOURN