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October 19, 2020 at 5:30 PM - Regular Meeting

Agenda
A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop.  Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the October 26, 2020 Hays CISD Board of Trustees Business Meeting.  
B. CLOSED SESSION
B.1. October 19, 2020 - Board will receive an update on the EOP, including an overview of district safety protocols and training - Tx Gov't Code Sec. 551.076
C. RECONVENE IN OPEN SESSION
D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
United States Flag Pledge: 
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
Texas Flag Pledge:
Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible.
Presenter:  Board Secretary
E. MISSION STATEMENT
The mission of Hays CISD is to nurture students to become extraordinary citizens through unique, personal educational experiences through an innovative community of learners while celebrating our diversity and legacy.
Presenter:  Board Vice President
F. SOCIAL CONTRACT
The Board will:  
   1.  Serve as District Ambassadors
   2.  Be Professional
   3.  Collaborate as a Team and Respect the Body Corporate
   4.  Promote Discussion and Respect Each Other
   5.  Assume Positive and Noble Intentions
Presenter:  Board Member
G. PUBLIC FORUM 
It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained and at the entrance to the Board room and must be submitted to Tim Savoy, Chief Information Officer at the entrance prior to reconvening in open session. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy.
If you would like to leave comments with the Board but do not wish to attend the meeting, you can submit such comments at https://www.hayscisd.net/boardcomment.  Those comments must be submitted between the hours of 8:00 am and 12:00 noon on the day of this meeting.  All of such comments will be made available to all Board Members prior to this meeting.  
Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
Attachments: (1)
H. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
I. STUDENT ACHIEVEMENT REPORT / GOALS REPORT - October 19, 2020
Presenter:  Sandra Dowdy, Charlotte Winkelmann, Adrianna Price
Description:  School Safety Goal - HCISD is dedicated to the safety of all student and staff.  A safe environment must include secure facilities, staff and student training, and our adopted standard response protocol.  The district will partner with local and state entities to assure preparedness.  Specific areas addressed are physical and cybersecurity, data privacy, campus access, detecting and reporting possible threats, COVID 19 safety/prevention planning/reporting, and maintaining an environment of trust between adults and all students.  Our Emergency Operations Plan is updated annually,and followed throughout the district.  
Evidence of Attainment - An overview of student and staff character development, including extra-curricular/club participation, ans social/emotional supports (discipline, attendance, counseling strategies...) will be presented in October.  The report will include the participation rates/numbers by campus for SEL programs including person/position responsible on each campus.  The superintendent and his staff will attend all relevant training and report to the Board throughout the year on this topic.  Specific attention will be given to the communication of district safety efforts (both physical and training) to our community.  
J. CONSENT AGENDA - FOR ACTION ON OCTOBER 26, 2020
Description:  Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.
Attachments: (1)
J.1. Minutes of Board of Trustees Meetings
Presenter:  Dr. Eric Wright
J.2. Financial Statements
Presenter:  Randy Rau
J.3. Budget Amendments
Presenter:  Randy Rau
J.4. Procurements
J.4.a. Auto Body Repair & Paint - AMC Body & Frame Inc. and Central Texas Collision Services
Presenter:  Max Cleaver
J.4.b. Backpack Mist System - Smith Supply
Presenter:  Max Cleaver
J.4.c. Custodial COVID Supplies - Smith Supply
Presenter:  Max Cleaver
J.4.d. Steamers for Child Nutrition - Strategic Equipment LLC dba Commercial Refrigeration
Presenter:  Randy Rau
J.5. Annual approval of investment officers
Presenter:  Randy Rau
J.6. Approval of investment brokers
Presenter:  Randy Rau
J.7. Approval of additional certified appraisers for teachers for the 2020-2021 school year
Presenter:  Marivel Sedillo
K. ACTION ITEMS - FOR ACTION ON OCTOBER 26, 2020
K.1. Consideration and possible amendment to Compensation Plan
Presenter:  Marivel Sedillo
Attachments: (1)
K.2. Consideration and possible approval of attendance boundary change for new subdivision - Hills at Estancia
Presenter:  Tim Savoy
K.3. Consideration and possible approval of purchase of security fencing
Presenter:  Max Cleaver
Attachments: (1)
K.4. Review and possible adoption of District Improvement Plan
Presenter:  Dr. Eric Wright, Sami Kinsey
K.4.a. Hays CISD Student Achievement Goals 2020-2021
K.4.b. District Improvement Plan - 2020-2021 Goals/Performance Objectives/Strategies
Attachments: (1)
K.5. Consideration and possible adoption of the instrument to be used to evaluate the Superintendent
Presenter:  Dr. Eric Wright, Esperanza Orosco
K.6. Consideration and possible adoption of Board Operating Procedures
Presenter:  Dr. Eric Wright, Esperanza Orosco
K.7. Consideration and possible adoption of the Social Contract for the Hays CISD Board of Trustees
Presenter:  Dr. Eric Wright, Esperanza Orosco
L. INFORMATION ITEMS - OCTOBER 19, 2020
L.1. Update on 2020-2021 school year
Presenter:  Dr. Eric Wright
M. RECAP OF BOARD MEMBERS' REQUESTS FOR INFORMATION
Presenter:  Board Secretary
N. BOARD REFERENCE DOCUMENTS
O. UPCOMING BOARD MEETINGS
Description: 

October 26, 2020 @ Johnson High School 5:30 pm
November 30, 2020 @Lehman High School 5:30 pm
December 14, 2020 @ Lehman High School 5:30 pm
January 19, 2021 @ Lehman High School 5:30 pm
January 25, 2021 @ Lehman High School 5:30 pm
February 22, 2021 @ Lehman High School 5:30 pm
March 29, 2021 @ Lehman High School 5:30 pm
April 19, 2021 @ Hays High School 5:30 pm
April 26, 2021 @ Hays High School 5:30 pm
May 17, 2021 @ Hays High School 5:30 pm
May 24, 2021 @ Hays High School 5:30 pm
June 21, 2021 @ Hays High School 5:30 pm
June 28, 2021 @ Hays High School 5:30 pm
Official Board of Trustees information may be obtained at www.hayscisd.net

P. ADJOURN
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