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September 21, 2020 at 5:30 PM - Regular Meeting

Agenda
A. CALL TO ORDER: Establish a quorum
The purpose of this meting is an agenda workshop.  Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the September 28, 2020, Hays CISD Board of Trustees Business Meeting.  
B. CLOSED SESSION
B.1. September 21, 2020 - Deliberate regarding Superintendent's contract extension and compensation, pursuant to Tex. Gov't Code §551.074. 
B.2. September 28, 2020 - Consultation with legal counsel regarding pending litigation in Cause No. 1:19-cv-00303-LY; In the United States District Court, Western District of Texas, Austin Division, pursuant to Texas Government Code §551.071, 551.074 and 551.129
C. RECONVENE IN OPEN SESSION (immediately following closed session)
D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
United States Flag Pledge: 
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
Texas Flag Pledge:
Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible.
E. MISSION STATEMENT
The mission of Hays CISD is to nurture students to become extraordinary citizens through unique, personal educational experiences through an innovative community of learners while celebrating our diversity and legacy.
F. SOCIAL CONTRACT
The Board will:  
   1.  Serve as District Ambassadors
   2.  Be Professional
   3.  Collaborate as a Team and Respect the Body Corporate
   4.  Promote Discussion and Respect Each Other
   5.  Assume Positive and Noble Intentions
G. PUBLIC FORUM 
   It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form. In order to assure the safety of the public, Board Members and District Administrators during the COVID 19 pandemic, it is necessary to require anyone who wishes to publicly address the Board in this meeting to sign-up by completing the form found on line at https://www.hayscisd.net/boardcomment between the hours of 8:00 am and 12:00 noon on the day of this meeting.  In order to address the Board, the form MUST be submitted by 12:00 noon on the day of this meeting.  The individuals who wish to address the Board should be at the meeting at Johnson High School by 6:00 pm on September 21, 2020.  The order of the speakers will coincide with the order in which the Request to Address the Board of Trustees forms were submitted to the District.
   In compliance with state and local mandates associated with the COVID19 pandemic, there will be no audience for this meeting.  All registered speakers will remain outside at a social distance of 6 feet apart and wear face coverings.  One speaker will be allowed into the meeting at a time to address the Board and will exit the meeting area prior to the next speaker entering the meeting area. 
   If you would like to leave comments with the Board but do not wish to attend the meeting, you can submit such comments at https://www.hayscisd.net/boardcomment
   Those comments must be submitted between the hours of 8:00 am and 12:00 noon on the day of this meeting.  All of such comments will be made available to all Board Members prior to this meeting. 
   Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as provided in Board policy.  
   Please be aware that the audio of Public Forum is recorded as a part of the recording of the entire meeting and is published on the District's website without alteration.  A person who chooses to speak in Public Forum is consenting to the online publication of their comments.  
Attachments: (1)
H. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
I. CONSENT AGENDA - FOR ACTION ON SEPTEMBER 28, 2020
Description:  Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.
Attachments: (1)
I.1. Minutes of Board of Trustees Meetings
Presenter:  Dr. Eric Wright
I.1.a. August 17, 2020
I.1.b. August 24, 2020
I.2. Finance Report
Presenter:  Randy Rau
I.3. Budget Amendments
Presenter:  Randy Rau
I.4. Procurements
I.4.a. Additional Custodial Supplies - Hotsy Carlson
Presenter:  Max Cleaver
I.4.c. CTE Certification Software - NCS Pearson
Presenter:  Sandra Dowdy
I.4.d. Playground Materials/Supplies - Soil Express
Presenter:  Max Cleaver
I.4.e. Playground Supplies/Materials & Services - TF Harper
Presenter:  Max Cleaver
I.4.f. Regular and Additional Custodial Supplies - Buckeye Cleaning
Presenter:  Max Cleaver
I.4.g. Student ID Cards - Security Mobility dba Smart Tag
Presenter:  Max Cleaver
I.5. Consideration and possible approval of an extension on the audit due to COVID
Presenter:  Randy Rau
I.6. Contracts. Memorandums of Understanding and/or Agreements
I.6.a. Texas State University Teacher Fellows Program MOU
Presenter:  Marivel Sedillo
Attachments: (1)
I.7. Consideration and possible approval of the 2020-2021 amended appraiser list
Presenter:  Marivel Sedillo
J. ACTION ITEMS
J.1. Consideration and possible action, if any, resulting from closed session
J.1.a. Action, if any, on Superintendent contract extension and/or contract terms and compensation
J.1.b. Action, if any, regarding Cause No. 1:19-cv-00393-LY
J.2. Consideration and possible adoption of Amended Compensation Plan
Presenter:  Dr. Eric Wright, Marivel Sedillo
J.3. Consideration and possible approval of the purchase of emergency and restoration services for water damage at Chapa Middle School
Presenter:  Max Cleaver
J.4. Consideration and possible approval of Center Point Gas Line Easement at Barton Middle School
Presenter:  Max Cleaver
J.5. Review and possible adoption of the Hays CISD Goals for 2020-2021
Presenter:  Dr. Eric Wright
Attachments: (1)
J.6. Consideration and possible adoption of TASB Policy Update 115 Affecting Local Policies
Presenter:  Dr. Eric Wright
Description: 

Policy Update 115 Affecting Local Policies
TASB Initiated Revisions with No Further Recommendations at District Level

  • BF(LOCAL): Board Policies
  • DED(LOCAL): Compensation and Benefits - Vacations and Holidays

  • DIA(LOCAL): Employee Welfare - Freedom From Discrimination, Harassment, and Retaliation

  • EI(LOCAL): Academic Achievement

  • FB(LOCAL): Equal Educational Opportunity

  • FD(LOCAL): Admissions

  • FEB(LOCAL): Attendance - Attendance Accounting

  • FFG(LOCAL): Student Welfare - Child Abuse and Neglect

  • FFH(LOCAL): Student Welfare - Freedom From Discrimination, Harassment, and Retaliation

  • FMF(LOCAL): Student Activities - Contests and Competition

  • FNG(LOCAL): Student Rights and Responsibilities - Student and Parent Complaints/Grievances

  • GF(LOCAL): Public Complaints
  •  
K. INFORMATION ITEMS
K.1. Update on 2020-2021 School Year
Presenter:  Dr. Eric Wright
L. RECAP OF BOARD MEMBERS' REQUESTS FOR INFORMATION
Presenter:  Board Secretary
M. BOARD REFERENCE DOCUMENTS
N. UPCOMING BOARD MEETINGS
Description: 
  • September 28, 2020 @ Johnson High School 5:30 pm
  • October 19, 2020 @ Johnson High School 5:30 pm
  • October 26, 2020 @ Johnson High School 5:30 pm
  • November 30, 2020 @Lehman High School 5:30 pm
  • December 14, 2020 @ Lehman High School 5:30 pm
  • January 19, 2021 @ Lehman High School 5:30 pm
  • January 25, 2021 @ Lehman High School 5:30 pm
  • February 22, 2021 @ Lehman High School 5:30 pm
  • March 29, 2021 @ Lehman High School 5:30 pm
  • April 19, 2021 @ Hays High School 5:30 pm
  • April 26, 2021 @ Hays High School 5:30 pm
  • May 17, 2021 @ Hays High School 5:30 pm
  • May 24, 2021 @ Hays High School 5:30 pm
  • June 21, 2021 @ Hays High School 5:30 pm
  • June 28, 2021 @ Hays High School 5:30 pm

Official Board of Trustees information may be obtained at www.hayscisd.net

O. ADJOURN
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