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June 15, 2020 at 5:30 PM - Regular Meeting

Agenda
A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the June 22, 2020 Hays CISD Board of Trustees Business Meeting.  
B. CLOSED SESSION
B.1. Pursuant to Texas Government Code sections 551.071, 551.129, 551.0821, and 551.074, deliberation regarding threatened litigation related to special education student, including possible resolution; consultation with legal counsel regarding same.
B.2. Hear and deliberate regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel including campus principals  - Tex. Gov't Code § 551.074
B.3. Deliberation regarding Superintendent contract and evaluation, pursuant to Tex. Gov’t Code §551.074.
C. RECONVENE IN OPEN SESSION (IMMEDIATELY FOLLOWING CLOSED SESSION)
D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
Presenter:  Board Secretary
Description:  United States Flag Pledge: 
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
Texas Flag Pledge:
Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible.
E. MISSION STATEMENT
Presenter:  Board Vice President
Description:  The mission of Hays CISD is to nurture students to become extraordinary citizens through unique, personal educational experiences through an innovative community of learners while celebrating our diversity and legacy. 
Attachments:
F. SOCIAL CONTRACT
The Board will:  
   1.  Serve as District Ambassadors
   2.  Be Professional
   3.  Collaborate as a Team and Respect the Body Corporate
   4.  Promote Discussion and Respect Each Other
   5.  Assume Positive and Noble Intentions
Presenter:  Board Member
G. CONDUCT PUBLIC HEARING TO DISCUSS BUDGET & PROPOSED TAX RATE FOR 2020-2021 - SCHEDULED FOR JUNE 22, 2020 
Presenter:  Randy Rau
H. PUBLIC FORUM
Description:  A quorum of the Board of Trustees are physically present at one location, however, in-person public attendance will not be permitted in light of the ongoing COVID-19 pandemic and out of concern for the health and safety of our school community. 
However, members of the public were given the opportunity to submit written comments to the District, and those written comments were to have been submitted online by 12:00 noon on June 15, 2020 and provided to the Board members earlier today.
I. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
Description:  The Board received a packet of information last week related to topics on today's agenda.  Each Board member has had an opportunity to peruse the information prior to the meeting.  
J. STUDENT ACHIEVEMENT REPORT - JUNE 15, 2020
J.1. Student Goal—Hays CISD believes in the achievement of every student. The District will evaluate and address the individual needs of each student. Student performance will be evaluated in academics, college, career, and military readiness. Our staff believes in the education of the whole child and believes that success is based on more than the results of a single test, including social and emotional learning, strong interpersonal skills, and the development of positive members of society.
J.1.a. Early Childhood Literacy and Mathematics (EC-LM) and College, Career, and Military Readiness (CCMR)
Presenter:  Sandra Dowdy, Dr. Jennifer Garcia
K. REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON JUNE 22, 2020
Description:  Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.  
Attachments:
K.1. Minutes of Board of Trustees Meetings
Presenter:  Dr. Eric Wright
Attachments:
K.1.a. May 18, 2020
Attachments:
K.2. Finance Report
Presenter:  Randy Rau
K.3. Budget Amendments
Presenter:  Randy Rau
K.4. Procurements
K.4.a. Audio Visual Equipment & Technical Contracted Services – Pathway (additional backup information)
Presenter:  Dianne Borreson
K.4.b. Autism Professional Development – Star Autism Support LLC
Presenter:  Sandra Dowdy, Nadine Hogan
K.4.c. Bread Products – Kurz & Co
Presenter:  Randy Rau
K.4.d. Contracted Lawn Maintenance Services – Rios Tree Services
Presenter:  Max Cleaver
K.4.e. Custodial Equipment & Plumbing Supplies – Ferguson
Presenter:  Max Cleaver
K.4.f. Dairy & Other Food Svc Purchases – Hill Country Dairies & Labatt Food
Presenter:  Randy Rau
K.4.g. District Software Support – Solid Border (additional backup information)
Presenter:  Dianne Borreson
K.4.h. HVAC Filter Services – TX Filter Service (additional backup information)
Presenter:  Max Cleaver
K.4.i. Learning Management System – PowerSchool (additional backup information)
Presenter:  Sandra Dowdy, Sami Kinsey, Emily Herrin
K.4.j. Online K-8 Math Program – Dreambox (additional backup information)
Presenter:  Sandra Dowdy, Derek McDaniel
K.4.k. Portable Renovations NES – Industrial Laminates Corp dba Ilcor Builders (additional backup information)
Presenter:  Max Cleaver
K.4.l. Produce Food Svc – Ferris Joseph
Presenter:  Randy Rau
K.4.m. PSAT/SAT Assessment Exams– College Board (additional backup information)
Presenter:  Sandra Dowdy, Charlotte Winkelmann, Joy Philpott
K.4.n. Reading Curriculum Support – Learning A-Z (additional backup information)
Presenter:  Sandra Dowdy, Sami Kinsey
K.4.o. Reading Instructional & Intervention – Amplify Education mClass (additional backup information)
Presenter:  Sandra Dowdy, Sami Kinsey, Derek McDaniel
K.4.p. Rekey JHS – IDN Acme (additional backup information)
Presenter:  Max Cleaver
K.4.q. District Software Support Renewals – TwoTrees Technology
Presenter:  Dianne Borreson
K.4.r. Repairs – Remodel – District Wide – Myers Concrete (additional backup information)
Presenter:  Max Cleaver
K.4.s. Retail Vendors – HEB
Presenter:  Randy Rau
K.4.t. Retail Vendors – Sam’s Club
Presenter:  Randy Rau
K.4.u. Safety Inspections – District Wide – JM Engineering (additional backup information)
Presenter:  Max Cleaver
K.4.v. SPED Software – SuccessEd (additional backup information)
Presenter:  Sandra Dowdy, Nadine Hogan
K.4.w. Tractor Purchase – Kubota (additional backup information)
Presenter:  Max Cleaver
K.4.x. Uniform Rentals – District Wide – Unifirst
Presenter:  Max Cleaver
K.4.y. Vehicle Rentals – District Wide – Enterprise Rent-a-Car
Presenter:  Max Cleaver
K.4.z. Web Based Software for ELL Educators – ELLvation (additional backup information)
Presenter:  Sandra Dowdy
K.5. Memorandum of Understanding
K.5.a. Communities in Schools
Presenter:  Sandra Dowdy
Attachments:
K.5.b. Texas State University - Graduate Assistant Athletic Trainer Agreement
Presenter:  Sandra Dowdy
K.5.c. Extra-Curricular Status of 4-H/Adjunct Faculty Status of Hays County Extension Agents
Presenter:  Sandra Dowdy, Suzi Mitchell
K.6. Consideration and possible approval of requests made by (1) Leif Johnson Ford Truck City and (2) Geoffrey Bryce Marlette & Kathleen Rae Sommers for waiver of penalties and interest on two property tax payments, citing Section 33.011(h) of the Texas Property Tax Code.
Presenter:  Randy Rau
K.7. Acknowledgement of HB 3834
Presenter:  Dianne Borreson
K.8. Consideration and possible adoption of the Early Childhood and CCMR Plans as required by HB3
Presenter:  Jennifer Garcia, Joy Philpott, Kevin Malandruccolo
K.9. Consideration and possible approval of appointments to the Hays CISD SHAC for the 2020-2021 school year
Presenter:  Sandra Dowdy; Macie Walker
Attachments:
K.10. Consideration and possible approval of a one year renewal for a firm to provide legal services to the district.
Presenter:  Randy Rau
Attachments:
L. REVIEW ACTION ITEMS - FOR ACTION ON JUNE 22, 2020
L.1. Consideration and action, if any, resulting from closed session
L.1.a. Consider and take possible action to approve resolution in threatened litigation related to special education student, Student v. Hays CISD: Mediation Docket No. 074-DM-0320.
Presenter:  Dr. Eric Wright
L.1.b. Consideration and possible approval of Superintendent's recommendations regarding employment and contract status of administrative professional personnel including campus principals and assistant principals 
Presenter:  Dr. Eric Wright
L.1.c. Consider and take possible action on waiver of requirements for 2019-2020 Superintendent evaluation.
Presenter:  Board President, Esperanza Orosco
L.1.d. Consideration and possible approval on Superintendent contract extension and/or contract terms
Presenter:  Board President, Esperanza Orosco
L.2. Consideration and approval of the 2020-21 General Fund, Debt Service Fund, and Food Service Fund budgets and approval of the 2020-21 budget for additional accelerated instruction pursuant to HB 5 requirements
Presenter:  Randy Rau
L.3. Consideration and possible approval of the Hays CISD Employee Compensation Plan for 2020-2021 Fiscal Year
Presenter:  Marivel Sedillo
Attachments:
L.4. Consideration and possible approval of temporary suspension of a portion of policy DC (LOCAL) from June 23, 2020 through August 17, 2020
Presenter:  Marivel Sedillo
L.5. Consideration and possible approval of the Request for Additional Growth Positions and/or Request Release to Add Positions up to our Staffing Ratios  
Presenter:  Marivel Sedillo
L.6. Consider adoption of an order authorizing and providing for the defeasance and redemption of certain outstanding obligations of Hays Consolidated Independent School District; authorizing the execution of an escrow agreement; and containing other provisions related thereto
Presenter:  Randy Rau
L.7. Consideration and possible approval of the construction of the Uhland Elementary School Playfield for student use
Presenter:  Max Cleaver
L.8. Consideration and possible approval of the construction of the Lehman High School Barber Program Lab
Presenter:  Max Cleaver
L.9. Consideration and possible adoption of the 2020-2021 Hays CISD Board of Trustees Agenda Workshops and Business Meetings calendar
Presenter:  Dr. Eric Wright
Attachments:
M. INFORMATION ITEMS
M.1. COVID-19 Update
Presenter:  Dr. Eric Wright
Attachments:
N. RECAP OF REQUESTS FOR INFORMATION
O. BOARD REFERENCE DOCUMENTS
P. UPCOMING BOARD MEETINGS
Description:  Monday, June 22, 2020, Johnson High School
 
Official Board of Trustees information may be obtained at www.hayscisd.net
Q. ADJOURN
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