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October 21, 2019 at 5:30 PM - Regular Meeting

Agenda
A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the October 28, 2019 Hays CISD Board of Trustees Business Meeting.  
B. CLOSED SESSION
B.1. The Board will receive the updated EOP, including plans for a cybersecurity coordinator along with an overview of district safety protocols and training  - Tx. Gov't Code §551.076
B.2. Information concerning the possible grant of an utility easement to the City of Uhland, Texas - Tx. Gov't Code §551.072
B.3. Personnel:  Consider Employment, Resignations, Extended Leaves, additional Positions and Other Personnel Matters, Tex. Gov't Code §551.074
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM)
D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS (approximately 6:30 PM)
United States Flag Pledge: 
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
Texas Flag Pledge:
Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible.
Presenter:  Board Secretary
E. MISSION STATEMENT
The mission of Hays CISD is to nurture students to become extraordinary citizens through unique, personal educational experiences through an innovative community of learners while celebrating our diversity and legacy.
Presenter:  Board Vice President
Attachments:
F. SOCIAL CONTRACT
The Board will:  
   1.  Serve as District Ambassadors
   2.  Be Professional
   3.  Collaborate as a Team and Respect the Body Corporate
   4.  Promote Discussion and Respect Each Other
   5.  Assume Positive and Noble Intentions
Presenter:  Board Member
G. BOARD RECOGNITION - SCHEDULED FOR OCTOBER 28, 2019
Presenter:  Tim Savoy
Description:       •   The College Board National Merit Scholars and National Achievement Scholars Program Student              Honorees
     •   Soleil Johnson - Congress of Future Medical Leaders 
H. PUBLIC FORUM 
Description:  It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained and at the entrance to the Board room and must be submitted to Tim Savoy, Chief Information Officer at the entrance prior to reconvening in open session. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy.
Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
Attachments:
I. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
The Board received a packet of information last week related to topics on today's agenda.  Each Board member has had an opportunity to peruse the information prior to the meeting.  
J. STUDENT ACHIEVEMENT REPORT - OCTOBER 21, 2019 - Bilingual Education/ESL Program Evaluation
Student Goal—Hays CISD believes in the achievement of every student. The District will evaluate and address the individual needs of each student. Student performance will be evaluated in academics, college, career, and military readiness. Our staff believes in the education of the whole child and believes that success is based on more than the results of a single test, including social and emotional  learning, strong interpersonal skills, and the development of positive members of society. 
BE/ESL Program Evaluation: All school districts required to conduct a bilingual education or English as a second language (ESL) program shall conduct an annual evaluation in accordance with Texas Education Code (TEC), §29.053, collecting a full range of data to determine program effectiveness to ensure student academic success. The annual evaluation report shall be presented to the board of trustees before November 1 of each year and the report shall be retained at the school district level in accordance with TEC, §29.062.
Presenter:  Patricia Melgar Cook, Jesus Gomez
K. STUDENT ACHIEVEMENT REPORT - OCTOBER 28, 2019 - Social Emotional Learning in the District
Student Goal—Hays CISD believes in the achievement of every student. Our staff believes in the education of the whole child and believes that success is based on more than the results of a single test, including social and emotional learning, strong interpersonal skills, and the development of positive members of society.
Presenter:  Charlotte Winkelmann
L. REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON OCTOBER 28, 2019
Description:  Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.  
Attachments:
L.1. Minutes of Board of Trustees Meetings
Presenter:  Dr. Eric Wright
Attachments:
L.1.a. September 16, 2019
Attachments:
L.1.b. September 23, 2019
Attachments:
L.2. August 2019 Financial Statements
Presenter:  Randy Rau
Attachments:
L.3. Budget Amendments
Presenter:  Randy Rau
L.4. Procurements
Attachments:
L.4.a. Accuplacer TSI & EPP Testing - College Board
Presenter:  Sami Kinsey and Charlotte Winkelmann
L.4.b. Playground Supplies & Materials - Lea Park & Play and TF Harper
Presenter:  Max Cleaver
L.4.c. Technology Equipment & Supplies - GTS
Presenter:  Dianne Borreson
L.5. Consideration and possible approval of investment brokers
Presenter:  Randy Rau
L.6. Consideration and possible adoption of Investment Policy Resolution
Presenter:  Randy Rau
M. REVIEW ACTION ITEMS - FOR ACTION ON OCTOBER 28, 2019
M.1. Consideration and possible action, if any, resulting from closed session
M.1.a. Consideration and possible approval of a resolution authorizing a utility easement to be granted to the City of Uhland, Texas at the Uhland Elementary School site
Presenter:  Max Cleaver
M.1.b. Personnel:  Consideration and action, if any, upon Employment, Resignations, Extended leaves, Additional Positions and Other Personnel Matters
Presenter:  Dr. Eric Wright
M.2. Consideration and Possible Approval of Release of Positions for 3 Orchestra Leaders at Middle School
Presenter:  Marivel Sedillo
M.3. Review and Possible Adoption of District Performance Objectives and Student Performance Goals Contained in the District and Campus Improvement Plans
Presenter:  Dr. Eric Wright, Sami Kinsey
M.3.a. District Performance Goals and Objectives 2019-2020
M.3.b. District Improvement Plan - 2019-2020 Goals/Performance Objectives/Strategies
M.4. Consideration and possible adoption of academic school calendars for 2020-2021 and 2021-2022
Presenter:  Tim Savoy
M.5. Second Reading - Consideration and Possible Adoption of Proposed Changes to Policy FL (Local) Student Records
Presenter:  Tim Savoy
Attachments:
M.6. Second Reading - Consideration and Possible Adoption of Proposed Changes to Policy FC (Local) School Attendance Areas
Presenter:  Tim Savoy
Attachments:
M.7. Consideration and possible approval of minor change to School Attenance Zone for Proposed Mill Creek Subdivision
Presenter:  Tim Savoy
M.8. Consideration and possible revocation of Interlocal Agreement with Austin ISD for Transfer and Assignment of Students
Presenter:  Max Cleaver
M.9. Consideration and possible approval of Method of Procurement and Selection of Construction Manager at Risk for Major 2020 Bond Projects
Presenter:  Max Cleaver
M.10. Consideration and Possible Approval of Assignment of Architects for Major 2020 Bond Projects
Presenter:  Max Cleaver
M.11. Consideration and possible approval of the Hays High School No. 3 Plat
Presenter:  Max Cleaver
N. INFORMATION -  FOR DISCUSSION ON OCTOBER 21, 2019
N.1. Update the Board on the 2017 Bond and Construction projects
Presenter:  Max Cleaver
Attachments:
O. BOARD REFERENCE DOCUMENTS
Attachments:
P. UPCOMING BOARD MEETINGS
Description:  Monday, October 28, 2019 Business Meeting Hays High School
Monday, November 11, 2019 Agenda Workshop Hays High School
Monday, November 18, 2019 Business Meeting Hays High School
Monday, December 16, 2019 Business Meeting Lehman High School
Official Board of Trustees information may be obtained at www.hayscisd.net
Q. ADJOURN
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