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September 16, 2019 at 6:30 PM - Regular Meeting

Agenda
A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the September 23, 2019 Hays CISD Board of Trustees Business Meeting.  
B. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS (approximately 6:30 PM)
Presenter:  Board Secretary
Description:  United States Flag Pledge: 
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
Texas Flag Pledge:
Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible.
C. MISSION STATEMENT
The mission of Hays CISD is to nurture students to become extraordinary citizens through unique, personal educational experiences through an innovative community of learners while celebrating our diversity and legacy.
Presenter:  Board Vice President
Attachments:
D. BOARD RECOGNITION - SCHEDULED FOR SEPTEMBER 23, 2019
Presenter:  Tim Savoy
Description:       •  Campus and District Recipients of the No Place for Hate Designation
     •  Major Donors to the District Back-to-School School Supply Drive
     •  Students and Teachers Selected to Participate in the Jason Learning Argonauts Program Expedition to the Amazon Rain Forest in Peru
Attachments:
E. PUBLIC FORUM 
Description:  It is the policy of the Board that, if members of the public wish to address the Board in Public Forum, they must complete and submit the Request to Address the Board of Trustees form (green sheet). This form may be obtained and at the entrance to the Board room and must be submitted to Tim Savoy, Public Information Officer at the entrance prior to reconvening in open session. Public participation in Board meetings is limited to the Public Forum portion of the meeting agenda, as is provided in Board policy.
Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
Attachments:
F. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
The Board received a packet of information last week related to topics on today's agenda.  Each Board member has had an opportunity to peruse the information prior to the meeting.  
G. STUDENT ACHIEVEMENT REPORT
Student Goal—Hays CISD believes in the achievement of every student. The District will evaluate and address the individual needs of each student. Student performance will be evaluated in academics, college, career, and military readiness. Our staff believes in the education of the whole child and believes that success is based on more than the results of a single test, including social and emotional  learning, strong interpersonal skills, and the development of positive members of society. 
Evidence of Attainment—The Board will receive a report summarizing student academic performance, including college, career, and military readiness efforts by campus at the September Meeting. 
Presenter:  Sandra Dowdy, Charlotte Winkelmann
Attachments:
H. REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON SEPTEMBER 23, 2019
Description:  Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member or citizen so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.  
Attachments:
H.1. Minutes of Board of Trustees Meetings
Presenter:  Dr. Eric Wright
Attachments:
H.1.a. August 1, 2019
Attachments:
H.1.b. August 19, 2019
Attachments:
H.1.c. August 23, 2019
Attachments:
H.1.d. August 26, 2019
Attachments:
H.2. August 2019 Financial Statements
Presenter:  Randy Rau
Attachments:
H.3. Budget Amendments
Presenter:  Randy Rau
H.4. Procurements
H.4.a. Communication Systems Upgrades – Beckwith Electronic Systems
Presenter:  Dianne Borreson
H.4.b. CTE Furniture HHS – Worthington Furniture
Presenter:  Sandra Dowdy
H.4.c. CTE Furniture LHS – Worthington Furniture
Presenter:  Sandra Dowdy
H.4.d. Do the Math Modules – HMH
Presenter:  Sandra Dowdy
H.4.e. Electrical & Energy Management Supplies & Materials – Dealers Electric & Hill Co Electric
Presenter:  Max Cleaver
H.4.f. HVAC Filter Service – TX Filter Service
Presenter:  Max Cleaver
H.4.g. Language & Literacy Software – Imagine Learning 
Presenter:  Sandra Dowdy
H.4.h. Orientation – Mobility Svcs & Braille – Lindsey Ehlers
Presenter:  Sandra Dowdy
H.4.i. Personnel Management System - Severin International (PowerSchool)
Presenter:  Marivel Sedillo
H.4.j. Portable Building Moving – Shultz House Movers & A-OK
Presenter:  Max Cleaver
H.4.k. Software & Equipment – Software House International (SHI)
Presenter:  Dianne Borreson
H.4.l. Speech – Language Therapy Contracted Svcs – Bilinguistic
Presenter:  Sandra Dowdy
H.4.m. Visual Impairment Contracted Svcs – Roberta Carlson
Presenter:  Sandra Dowdy
H.5. Consideration and possible approval of updated list of Certified Appraisers
Presenter:  Marivel Sedillo
I. REVIEW ACTION ITEMS - FOR ACTION ON SEPTEMBER 23, 2019
I.1. Consideration and possible adoption of the Hays CISD Board Operating Procedures
Presenter:  Esperanza Orosco, Dr. Eric Wright
Attachments:
I.2. Consideration and possible adoption of the Social Contract for the Hays CISD Board of Trustees
Presenter:  Esperanza Orosco, Dr. Eric Wright
Attachments:
I.3. Consideration and possible revisions to the Board Meeting Calendar adopted by the board on June 24, 2019.  
Presenter:  Esperanza Orosco, Dr. Eric Wright
Attachments:
I.4. Consideration and possible adoption of the instrument to be used to evaluate the Superintendent
Presenter:  Esperanza Orosco, Dr. Eric Wright
I.5. Consideration and possible nominations of Appraisal District Directors for the Hays Central Appraisal District 
Presenter:  Randy Rau
I.6. Consideration and possible nominations of Appraisal District Directors for the Caldwell County Appraisal District 
Presenter:  Randy Rau
I.7. Consideration and possible approval of a resolution authorizing a utility easement to be granted to the City of Uhland, Texas at the Uhland Elementary School site
Presenter:  Max Cleaver
I.8. Consideration and possible approval of a professional services agreement with Doucet and Associates in the amount of $74,504 for civil engineering services for parking improvements at the Beacon Hill Operations Facility
Presenter:  Max Cleaver
I.9. First Reading – Proposed Changes to Policy FC (Local) School Attendance Areas
Presenter:  Tim Savoy
I.10. First Reading – Proposed Changes to Policy FL (Local) Student Records
Presenter:  Tim Savoy
J. INFORMATION -  FOR DISCUSSION ON SEPTEMBER 16, 2019
J.1. Update the Board on the 2017 Bond and Construction projects
Presenter:  Max Cleaver
Attachments:
K. BOARD REFERENCE DOCUMENTS
Attachments:
L. UPCOMING BOARD MEETINGS
Description:  Monday, September 23, 2019 Business Meeting Hays High School
Monday, October 21, 2019 Agenda Workshop Hays High School
Monday, October 28, 2019 Business Meeting Hays High School
Monday, November 11, 2019 Agenda Workshop Hays High School
Monday, November 18, 2019 Business Meeting Hays High School
Monday, December 16, 2019 Business Meeting Lehman High School
Official Board of Trustees information may be obtained at www.hayscisd.net
M. ADJOURN
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