October 22, 2018 at 5:45 PM - Regular Meeting

A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the October 29, 2018 Hays CISD Board of Trustees Business Meeting.  

B. CLOSED SESSION

B.1. Hear and deliberate offer from CenterPoint Energy to purchase real property Tx. Gov't Code Section 551.072

B.2. Hear and deliberate regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel Tex. Gov't Code 551.074

C. RECONVENE IN OPEN SESSION (approximately 6:30 PM)

D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS

E. MISSION STATEMENT

F. CONDUCT PUBLIC HEARING TO DISCUSS THE HAYS CONSOLIDATED INDEPENDENT SCHOOL DISTRICT'S RATING ON THE STATE'S FINANCIAL ACCOUNTABILITY SYSTEM (FIRST) -SCHEDULED FOR OCTOBER 29, 2018

G. BOARD RECOGNITION - SCHEDULED FOR OCTOBER 29, 2018

H. PUBLIC FORUM (approximately 6:30 PM)

I. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
The Board received a packet of information last week related to topics on today's agenda.  Each Board member has had an opportunity to peruse the information prior to the meeting.  

J. DISTRICT GOALS REPORT
School Safety Goal—HCISD is dedicated to the safety social and emotional well-being of students and staff. A safe environment must include secure facilities, staff and student training, and our adopted standard response protocol. The district will partner with local and state entities to assure preparedness. Specific areas to be addressed are campus access, detecting and reporting possible threats, and building an environment of trust between adults and all students. Our Emergency Operations Plan is updated annually and followed throughout the district.
Evidence of Attainment:  An overview of student and staff character development, including extra-curricular/club participation, and social/emotional supports (discipline, attendance, counseling strategies). 

J.1. Counseling Program Update

J.2. Social Emotional Learning

J.3. AIS and Discipline

J.4. Extra-Curricular/Club Participation - 100% Hays CISD student survey report

K. REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON OCTOBER 29, 2018

K.1. Minutes of Board of Trustees Meetings

K.1.a. September 17, 2018

K.1.b. September 24, 2018

K.2. Finance and Investment Reports

K.3. Budget Amendments

K.4. Procurements

K.4.a. Communication Systems Upgrades - Beckwith Electronic Systems, LLC

K.4.b. New School Furniture Buda ES - Worthington Contract Furniture

K.4.c. Cafeteria Equipment Replacement - Mission Restaurant Supply

K.4.d. Controls and Automation Supplies and Services

K.4.e. District-Wide Painting – Sherwin Williams

K.4.f. Playground Supplies, Materials & Services

K.4.g. District Wide Plumbing Supplies

K.4.h. Electrical and Energy Management Supplies and Materials

K.4.i. Elevator Service, Repairs & Emergency Service - Thyssenkrupp

K.4.j. M&O HVAC Supplies and Services

K.4.k. M&O Supplies and Materials

K.4.l. Personnel Management System – PeopleAdmin

K.4.m. Portable Building Moving

K.4.n. Professional Development – Instructional Framework for School Improvement - Lead Your School –Fundamental Five

K.4.o. Software & Equipment - Software House International

K.4.p. Time and Attendance Software - Time Clock Plus by (Data Management Inc.)

K.4.q. Waterproofing & General Maintenance

K.4.r. Imagine Learning

K.5. Contracts, Memorandums of Understanding and/or Agreements

K.5.a. Community Action, Inc. of Central Texas / Head Start - PEP

K.5.b. Hays Caldwell Council on Alcohol and Drug Abuse, a program of Cenikor Foundation

K.6. Consideration and possible approval  of investment officers

K.7. Consideration and possible approval of investment brokers

K.8. Consideration and possible adoption of Investment Policy Resolution

K.9. Consideration and possible action in support of class size exception waivers

K.10. Consideration and possible approval of additional Certified Appraisers for teachers for the 2018-2019 school year

L. REVIEW ACTION ITEMS - FOR ACTION ON OCTOBER 29, 2018

L.1. Consider and take possible action regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel

L.2. Consideration and possible adoption of resolution to initiate consideration for Hays CISD to be designed as an Innovative District

M. CONDUCT PUBLIC HEARING ON THE DESIGNATION OF HAYS CISD AS AN INNOVATION DISTRICT - SCHEDULED FOR OCTOBER 29, 2018

N. REVIEW ADDITIONAL ACTION ITEMS - FOR ACTION ON OCTOBER 29, 2018

N.1. Consideration and possible appointment of the District Leadership Team and one parent appointed by each board member to develop the District of Innovation Plan

N.2. Review and possible adoption of District Performance Objectives contained in the District and Campus Improvement Plans

N.2.a. District Performance Goals and Objectives 2018-2019

N.2.b. District Improvement Plan - 2018-2019 Goals/ Performance Objectives/Strategies

N.3. Consideration and possible approval of a resolution authorizing an overhead electrical utility easement to Bluebonnet Electrical Cooperative (BEC) to provide electrical power infrastructure to the New Transportation Facility

N.4. Consideration and possible approval of Claycomb Architects for design services for the DMS and WMS Restroom/Consession Buildings, Competitive Sealed Proposal (CSP) as the method of procurement, and the use of surplus bond funds to pay for the project.  

N.5. Consideration and possible adoption, on first reading, of a resolution to Board Policy EHDC officially naming the University of Texas (UT) and Texas Tech University (TTU) as approved providers for Credit by Examination (CBE) for Hays CISD

N.6. Consideration and possible adoption of School Priority Month Resolution

N.7. Consideration and possible nomination of an individual to serve on the Board of Directors of the Travis Central Appraisal District

N.8. Consideration and possible nomination of an individual to serve on the Board of Directors of TASB

O. INFORMATION -  FOR DISCUSSION ON OCTOBER 22, 2018

O.1. Update the Board on the 2017 Bond and Construction projects

P. BOARD REFERENCE DOCUMENTS

Q. UPCOMING BOARD MEETINGS

R. ADJOURN