September 17, 2018 at 5:30 PM - Regular Meeting
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A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the September 24, 2018 Hays CISD Board of Trustees Business Meeting. |
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B. CLOSED SESSION
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B.1. Safety Goal—HCISD is dedicated to the safety social and emotional well-being of students and staff. A safe environment must include secure facilities, staff and student training, and our adopted standard response protocol. The district will partner with local and state entities to assure preparedness. Specific areas to be addressed are campus access, detecting and reporting possible threats, and building an environment of trust between adults and all students. Our Emergency Operations Plan is updated annually and followed throughout the district.
EVIDENCE OF ATTAINMENT: The Board will receive the updated EOP along with an overview of district safety protocols and training at the September meeting. Tex. Govt. Code 551.076 |
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C. RECONVENE IN OPEN SESSION (approximately 6:30 PM)
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D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
Presenter:
Board Secretary
Description:
United States Flag Pledge:
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. |
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E. MISSION STATEMENT
Presenter:
Board Vice President
Attachments:
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F. BOARD RECOGNITION - SCHEDULED FOR SEPTEMBER 24, 2018
Presenter:
Tim Savoy
Description:
• No Place for Hate Campus and District Recognition
• Bus Rodeo Winners • Lisa Walls – All In for Students Award Winner • School Supply Donor Appreciation • Sellie Moore – President’s Volunteer Service Award – Lifetime Achievement
Attachments:
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G. PUBLIC FORUM (approximately 6:30 PM)
Description:
It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy.
Please be aware that the audio of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
Attachments:
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H. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting. |
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I. STUDENT ACHIEVEMENT REPORT
Student Goal—Hays CISD believes in the achievement of every student. The District will evaluate and address the individual needs of each student. Student performance will be evaluated in academics, college readiness, and career development. Our staff believes in the education of the whole child and knows that success is based on more than the results of a single test. Evidence of Attainment—The Board will receive a report summarizing student academic performance, including college, career, and military readiness efforts by campus. |
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J. REVIEW OF CONSENT AGENDA ITEMS - FOR ACTION ON SEPTEMBER 24, 2018
Description:
Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.
Attachments:
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J.1. Minutes of Board of Trustees Meetings
Presenter:
Dr. Eric Wright
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J.1.a. August 8, 2018
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J.1.b. August 20, 2018
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J.1.c. August 30, 2018
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J.2. Finance Report
Presenter:
Annette Folmar
Attachments:
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J.4. Procurements
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J.4.a. LHS Roof Replacement
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J.4.b. San Marcos Interpreting
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J.5. Consideration and possible approval of unemployment insurance policy renewals
Presenter:
Jim Baker
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J.6. Revote on the motion to empanel the attendance zone committee to correct an omission in the original motion made August 30, 2018.
Presenter:
Tim Savoy
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J.7. Consideration and possible adoption of the instrument to be used to evaluate the Superintendent
Presenter:
Dr. Eric Wright, Merideth Keller
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K. REVIEW ACTION ITEMS - FOR ACTION ON SEPTEMBER 24, 2018
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K.1. Consideration and possible approval of the Tom Green Elementary Targeted Improvement Plan for the 2018-2019 school year
Presenter:
Dr. Jennifer Garcia
Attachments:
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K.2. Consideration and possible approval of a Buyboard purchasing contract # 560-18 with NAH Sports Flooring in the amount of $58,167 for flooring installation at Live Oak Academy contained in the 2017 Bond.
Presenter:
Max Cleaver
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K.3. Consideration and possible approval of the expenditure of 2017 Bond funds in the amount of $232,002.47 for water and waste water services provided by the County Line Special Utility District (CLSUD) at the New Transportation Facility
Presenter:
Max Cleaver
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K.4. Consideration and possible approval of the expenditure of 2017 Bond Funds in the amount of $4,871,318 to Bartlett-Cocke Construction for the Guaranteed Maximum Price (GMP) for the construction of the Lehman High School CTE Projects including Broadcast Studio, Vet Tech, and Auto Tech
Presenter:
Max Cleaver
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K.5. Consideration and possible approval of the Schematic Design (SD) for the 2017 Bond CTE projects at Hays High School (HHS) including Culinary Arts, Vet Tech, Broadcast, and Auto Tech
Presenter:
Max Cleaver
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K.6. Consideration and possible approval of expenditure of 2017 Bond funds for a BuyBoard Job Order Contract (JOC) #464-14 with Jamail-Smith in the amount of $205,186 for the construction of security vestibules at the Impact Center, Live Oak Academy, Negley ES, Tobias ES, and Tom Green ES
Presenter:
Max Cleaver
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K.7. Consideration and possible adoption of TASB Policy Update 111 Affecting Local Policies and Local Policies Not Covered in Update 111
• BBD(LOCAL): Board Members - Training and Orientation • CAA(LOCAL): Fiscal Management Goals and Objectives - Financial Ethics • CJA(LOCAL): Contracted Services - Criminal History • DEA(LOCAL): Compensation and Benefits - Compensation Plan • DHE(LOCAL): Employee Standards of Conduct - Searches and Alcohol/Drug Testing • DI(LOCAL): Employee Welfare • FEA(LOCAL): Attendance - Compulsory Attendance Local District Initiated Updates affecting local policies • DEC (LOCAL) - Compensation and Benefits Leaves and Absences • FB(EXHIBIT) – Equal Educational Opportunity • FFH(EXHIBIT) – Student Welfare – Freedom from Discrimination, Harassment, and Retaliation
Presenter:
Dr. Eric Wright
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L. INFORMATION - FOR DISCUSSION ON SEPTEMBER 17, 2018
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L.1. Hays CISD Education Foundation annual update
Presenter:
Tim Savoy, Angie Mendez, Rob Dahse
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L.2. Deliberation regarding appointments to School Health Advisory Council (SHAC)
Presenter:
Dr. Eric Wright, Merideth Keller
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L.3. Update the Board on the 2017 Bond and Construction projects
Presenter:
Max Cleaver
Attachments:
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M. BOARD REFERENCE DOCUMENTS
Attachments:
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N. UPCOMING BOARD MEETINGS
Description:
Monday, September 24, 2018 Business Meeting - Hays High School
Monday, October 22, 2018 Agenda Workshop - Hays High School Monday, October 29 2018 Business Meeting - Hays High School November 12, 2018 Agenda Workshop - Hays High School November 26, 2018 Business Meeting - Hays High School December 17, 2018 Business Meeting - Hays High School Tuesday, January 22, 2019 Agenda Workshop - Lehman High School Monday, January 28, 2019 Business Meeting – Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net |
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O. ADJOURN
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