April 16, 2018 at 5:30 PM - Regular Meeting
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A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the April 23, 2018 Hays CISD Board of Trustees Business Meeting. |
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B. CLOSED SESSION
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B.1. Discuss possible sale of real estate to City of Buda - Tx. Gov't Code 551.072
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B.2. Hear and deliberate regarding Superintendent's recommendations regarding employment and contract status of administrative professional personnel, including campus principals - Tx. Gov't Code 551.074
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B.3. Hear and deliberate regarding Superintendent's recommendation to take possible action to terminate probationary contracts at the end of the contract term - Tx. Gov't Code 551.074
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B.4. Hear and deliberate regarding matters related to employment, appointments, resignations, terminations, retirements, reassignments and other personnel matters - Tx. Gov't Code 551.074.
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C. RECONVENE IN OPEN SESSION (approximately 6:30 PM)
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D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
Presenter:
Board Secretary
Description:
United States Flag Pledge:
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Texas Flag Pledge: Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. |
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E. MISSION STATEMENT
Presenter:
Board Vice President
Attachments:
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F. BOARD RECOGNITION - SCHEDULED FOR APRIL 23, 2018
Presenter:
Tim Savoy
Description:
• Award Winning HHS Speech and Debate Students
• Award Winning Destination Imagination Students • Award Winning Powerlifting Students |
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G. PUBLIC FORUM (approximately 6:30 PM)
Description:
It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy.
Please be aware that the audio and video of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
Attachments:
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H. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
Description:
The Board received a packet of information last week related to topics on today's agenda. Each Board member has had an opportunity to peruse the information prior to the meeting.
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I. STUDENT ACHIEVEMENT REPORT
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I.1. Review of primary reading, PK-2 scores
Presenter:
Sandra Dowdy
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I.2. Process for developing a 12 month student achievement monitoring calendar for the Board of Trustees
Presenter:
Sandra Dowdy
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J. CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR APRIL 23, 2018
Description:
Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.
Attachments:
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J.1. Minutes of Board of Trustees Meetings
Presenter:
Dr. Eric Wright
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J.2. Finance Report
Presenter:
Annette Folmar
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J.4. Procurements
Presenter:
Annette Folmar
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J.4.a. Uniform Services (G&K)
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J.4.b. HVAC Filter Services
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J.4.c. HVAC Supplies (Trane)
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J.4.d. Myers Concrete
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J.4.e. College AP Examinations
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J.4.f. Speech Therapy Services
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J.4.g. EST Group
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J.4.h. Layer 3 – Wireless Access Points
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J.5. Waivers
Presenter:
Sandra Dowdy; Yarda Leflet
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J.5.a. Consideration and possible approval of Hays CISD Expedited Waivers through school year 2021
Presenter:
Yarda Leflet
Attachments:
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J.5.b. Consideration and possible approval of the 2018-2019, 2019-2020 and 2020-2021 application for general pregnancy related services Compensatory Education Home Instruction (CEHI) on-campus waiver
Presenter:
Yarda Leflet
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K. REVIEW ACTION ITEMS - FOR ACTION ON APRIL 23, 2018
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K.1. Consideration and action, if any, resulting from closed session
Presenter:
Dr. Eric Wright
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K.1.a. Possible action by the board on the sale of real estate to the City of Buda - Tx. Gov't Code 551.072
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K.1.b. Possible action by the board in connection with the Superintendent's recommendations regarding employment and contract status of administrative professional personnel, including campus principals - Tx. Gov't Code 551.074
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K.1.c. Possible action regarding Superintendent's recommendation to take possible action to terminate probationary contracts at the end of the contract term - Tx. Gov't Code 551.074
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K.1.d. Consideration and action, if any, regarding matters related to employment, appointments, resignations, terminations, retirements, reassignments and other personnel matters - Tx. Gov't Code 551.074
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K.2. Consideration and possible adoption of school mascot and school colors for Johnson High School
Presenter:
Tim Savoy, David Bowe, Student Advisory Panel
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K.3. Consideration and possible approval of the transition of Fuentes Elementary School into a Fine Arts Focus Campus
Presenter:
Alejandro Gongora, Regina Butcher
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K.4. Consideration and possible approval of the plans for Elementary and Secondary Summer School
Presenter:
Dr. Lucio Calzada
Attachments:
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K.5. Consider and take possible action(s) regarding approval of Amended Compensation plan specifically the Academic Professional Pay Family for the 2017-18 School Year
Presenter:
Jim Baker
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K.6. Consideration and possible approval of the schematic design for the 2017 Bond CTE projects at Lehman High School including Vet Tech and Auto Tech
Presenter:
Max Cleaver
Attachments:
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K.7. Consideration and possible approval of construction materials testing and observation services for the construction of the new Transportation Center
Presenter:
Max Cleaver
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K.8. Consideration and possible approval of a utility easement and underground agreement to Pedernales Electrical COOP (PEC) for the new Hays HS Music Building
Presenter:
Max Cleaver
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K.9. Consideration and possible approval of HVAC projects included in the 2017 Bond
Presenter:
Max Cleaver
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K.10. Consideration and possible approval of fire alarm projects included in the 2017 Bond
Presenter:
Max Cleaver
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K.11. Consideration and possible approval of the selection of Bond Counsel Services.
Presenter:
Annette Folmar
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K.12. Consideration and possible approval of the extension of the food service management contract with Southwest Foodservice Excellence (SFE)
Presenter:
Annette Folmar
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K.13. Consideration and possible approval of a ten cent ($0.10) increase in the school lunch price for 2018-19
Presenter:
Annette Folmar
Attachments:
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K.14. Consideration and possible adoption of TASB Policy Update 110 Affecting Local Policies and Local Policies Not Covered in Update 110
Presenter:
Dr. Eric Wright
Description:
TASB Policy Update 110, affecting (LOCAL) policies
• BBB(LOCAL): Board Members - Elections Local District Initiated Updates affecting local policies • FDB(LOCAL) – Admissions – Intradistrict Transfers and Classroom Assignments • FFCA(LOCAL) – Wellness and Health Services – Medical Treatment • DIA(EXHIBIT): Employee Welfare – Freedom From Discrimination, Harassment, and Retaliation • FB(EXHIBIT) – Equal Educational Opportunity • FFH(EXHIBIT) – Student Welfare – Freedom from Discrimination, Harassment, and Retaliation |
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L. INFORMATION SCHEDULED FOR APRIL 16, 2018
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L.1. Consideration and possible approval of the change to the fiscal year start date to July 1
Presenter:
Annette Folmar
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L.2. 2018-2019 Budget Overview, Process and Timeline
Presenter:
Annette Folmar
Attachments:
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L.3. Report on 2017 bond and construction projects
Presenter:
Max Cleaver
Attachments:
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L.4. Update the Board on the JHS and HHS baseball/softball complex plans
Presenter:
Board Member, Holly Raymond
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L.5. Review of Continuing Education Requirements for Board Members under Senate Bill 1566
Presenter:
Board President, Merideth Keller
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M. BOARD REFERENCE DOCUMENTS
Attachments:
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N. UPCOMING BOARD MEETINGS
Description:
Monday, April 23, 2018-Business Meeting-Lehman High School
Thursday, April 26, 2018-Budget Workshop-Hays High School Monday, May 21, 2018-Agenda Workshop-Lehman High School Tuesday, May 29, 2018-Business Meeting-Lehman High School Monday, June 18, 2018-Agenda Workshop-Lehman High School Monday, June 25, 2018-Business Meeting-Lehman High School Official Board of Trustees information may be obtained at www.hayscisd.net |
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O. ADJOURN
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