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January 16, 2018 at 5:30 PM - Regular Meeting-DUE TO INCLEMENT WEATHER, THIS MEETING IS CANCELLED

Agenda
A. CALL TO ORDER: Establish a quorum
The purpose of this meeting is an agenda workshop. Board members will have the opportunity to discuss agenda items and ask questions of the administration in preparation of the January 22, 2018 Hays CISD Board of Trustees Business Meeting.
B. CLOSED SESSION
B.1. Hear and deliberate regarding Superintendent recommendations regarding hiring of one or more contract employees - Texas Government Code 551.074
C. RECONVENE IN OPEN SESSION (approximately 6:30 PM)
D. PLEDGE OF ALLEGIANCE TO UNITED STATES AND TEXAS FLAGS
Presenter:  Board Secretary
Description:  United States Flag Pledge: 
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
Texas Flag Pledge:
Honor the Texas flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible.
E. MISSION STATEMENT
Presenter:  Board Vice President
F. PUBLIC HEARING - TEXAS ACADEMIC PERFORMANCE REPORT (TAPR) - SCHEDULED FOR JANUARY 22, 2018
Presenter:  Yarda Leflet
G. BOARD RECOGNITION - SCHEDULED FOR JANUARY 22, 2018
Presenter:  Tim Savoy
Description:       •  The Hays CISD Board of Trustees for School Board Recognition Month
H. PUBLIC FORUM (approximately 6:30 PM)
Description:  It is the policy of the Board that, if members of the audience wish to address the Board, they must complete the Request to Speak to Board of Trustees form (green sheet) at the entrance prior to reconvening in open session. Commentaries and/or questions are limited to public forum section of the set (said) agenda as is provided in Board policy.

Please be aware that the audio and video  of Public Forum is recorded as part of the recording of the entire meeting and is published on the District's website without alteration. A person who chooses to speak in Public Forum is consenting to the online publication of their comments.
Attachments:
I. REQUESTS FOR INFORMATION FROM THE BOARD OF TRUSTEES
Description:  The Board received a packet of information last week related to topics on today's agenda.  Each Board member has had an opportunity to peruse the information prior to the meeting.  
J. CONSENT AGENDA - DISCUSSION PRIOR TO ACTION SCHEDULED FOR JANUARY 22, 2018
Description:  Per Board Policy BE all items listed as consent items are considered to be routine by the Board and shall be enacted with one motion. There shall be no separate discussion unless a Board member so requests, in which event the item shall be removed as a consent item and considered as an individual item on the regular agenda.  
Attachments:
J.1. Personnel
Presenter:  Dr. Elaine Howard
Attachments:
J.2. Minutes of Board of Trustees Meetings
Presenter:  Dr. Eric Wright
Attachments:
J.3. Finance Report
Presenter:  Annette Folmar
Attachments:
J.4. Investment Report
Presenter:  Annette Folmar
J.5. Budget Amendments
Presenter:  Annette Folmar
Attachments:
J.6. Procurements
Presenter:  Annette Folmar
Attachments:
J.6.a. Summer Roofing
J.6.b. Dictionaries and Thesauruses
Presenter:  Yarda Leflet
J.7. HS #3 Name Clarification 
Presenter:  Tim Savoy
K. REVIEW ACTION ITEMS - FOR ACTION ON JANUARY 22, 2018
K.1. Consideration and possible approval of the Hemphill Elementary School Turnaround Plan 
Presenter:  Alejandro Gongora
K.2. Consideration and possible approval of the resolution supporting Hays County 2016 road bond project applications
Presenter:  Carter Scherff
K.3. Consideration and possible approval of architects for future building projects
Presenter:  Carter Scherff
K.4. Consideration and possible approval of the construction documents of a new transportation facility
Presenter:  Carter Scherff
K.5. Consideration and possible approval of a long-term lease with Emergency Services District #1 for a new emergency services complex on Highway 21
Presenter:  Carter Scherff
K.6. Consideration and possible approval of a memorandum of understanding with Hays County for road improvements at Uhland Elementary School and the new Buda Elementary School
Presenter:  Carter Scherff
K.7. Consideration and possible acceptance of financial audit for year end
Presenter:  Annette Folmar
K.8. Consideration and possible approval of the attached order calling for the 2018 Board of Trustees election
Presenter:  Tim Savoy
K.9. Consideration and possible approval of the attached election services contract with the Hays County Election Administrator
Presenter:  Tim Savoy
K.10. Consideration and possible approval of the attached joint election agreement with the City of Hays
Presenter:  Tim Savoy
L. INFORMATION SCHEDULED FOR JANUARY 16, 2018
L.1. Update the board on the HHS baseball/softball complex
Presenter:  Carter Scherff
L.2. TASB Policy Update 109 Affecting Local Policies – FIRST READING
Presenter:  Dr. Eric Wright
Description:      1)      BBE(LOCAL): Board Members - Authority - pg. 139
    2)      CDA(LOCAL): Other Revenues - Investments - pg. 141
    3)      CKC(LOCAL): Safety Program/Risk Management - Emergency Plans - pg. 145
    4)      CNA(LOCAL): Transportation Management - Student Transportation - pg. 146
    5)      CO(LOCAL): Food Services Management - pg. 147
    6)      DF(LOCAL): Termination of Employment - pg. 148
    7)      DH(LOCAL): Employee Standards of Conduct - pg. 149
    8)      EHBAF(LOCAL): Special Education - Video/Audio Monitoring - pg. 154
    9)      EJ(LOCAL): Academic Guidance Program - pg. 158
    10)   FEA(LOCAL): Attendance - Compulsory Attendance - pg. 159
    11)   FFAA(LOCAL): Wellness And Health Services - Physical Examinations - pg. 161
    12)   FFF(LOCAL): Student Welfare - Student Safety - pg. 162
    13)   FFI(LOCAL): Student Welfare - Freedom From Bullying - pg. 163
    14)   GBAA(LOCAL): Information Access - Requests for Information - pg. 167
    15)   GKA(LOCAL): Community Relations - Conduct on School Premises - pg. 168
    16)   GKC(LOCAL): Community Relations - Visitors - pg. 169
    17)   GKE(LOCAL): Community Relations - Business , Civic, and Youth Groups - pg. 170
Attachments:
L.3. Report on 2017 bond and construction projects
Presenter:  Carter Scherff
Attachments:
M. BOARD REFERENCE DOCUMENTS
Attachments:
N. UPCOMING BOARD MEETINGS
Description:  Monday, January 22, 2018-Business Meeting-Lehman High School
Monday, February 19, 2018-Agenda Workshop-Lehman High School
Monday, February 26, 2018-Business Meeting-Lehman High School
Monday, March 19, 2018-Agenda Workshop-Lehman High School
Monday, March 26, 2018-Business Meeting-Lehman High School
Monday, April 16, 2018-Agenda Workshop-Lehman High School
Monday, April 23, 2018-Business Meeting-Lehman High School
Monday, May 21, 2018-Agenda Workshop-Lehman High School
Tuesday, May 29, 2018-Business Meeting-Lehman High School
Monday, June 18, 2018-Agenda Workshop-Lehman High School
Monday, June 25, 2018-Business Meeting-Lehman High School

Official Board of Trustees information may be obtained at www.hayscisd.net
O. ADJOURN
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