November 17, 2025 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar’s Office reports the attached enrollment information for the Fall 2025 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reports the attached dual credit and concurrent enrollment report for the Fall 2025 semester. 
 

6.B. Report of Taxes Collected.  Attached is the report of taxes collected for the month of October 2025.
 

6.C. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.   
 

6.D. Fund Development Report.  The Sr. Vice President, Student Success and Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for November and December 2025.
 

6.E. Dual Enrollment Fall 2025 Update. The Director, Dual Enrollment and Achievement, provides the attached update on Brazosport College’s dual enrollment program for the Fall 2025 semester. 
 

6.F. 2024-2025 Campus Energy Report.  The Sr. Vice President Administration, provides the attached energy report for FY 2025.
 

6.G. Foundation Board Annual Holiday Meeting. The Foundation Board Annual Holiday Meeting is scheduled for Wednesday, December 3, 2025, at 6:30 p.m., at the Broaddus Residence, 53 Lake Road, Lake Jackson. Board of Regents and their guests are invited to attend. Invitations have been mailed. 
 

6.H. LVN Pinning Ceremony.  The LVN Pinning Ceremony is scheduled for Wednesday, December 10, 2025, at 6:00 p.m. in the Clarion at Brazosport College. The public is invited to attend.
 

6.I. December 2025 Board Meeting. The December 2025 meeting of the Board of Regents is scheduled for Thursday, December 11, 2025, at 12:30 p.m., preceded by the annual holiday luncheon at 11:30 a.m. in the Corporate Learning Center.
 

6.J. Law Enforcement Graduation.  The Law Enforcement Academy Graduation will be held on Friday, December 19, 2025, at 6:00 p.m. in Gator Hall at Brazosport College. The public is invited to attend.
 

6.K. January 2026 Board Meeting. The January 2026 meeting of the Board of Regents is set for Tuesday, January 20, 2026, due to a college holiday on Monday.
 

6.L. Counselor Administrator Dinner. The annual Counselor/Administrator Dinner is scheduled for Tuesday, February 24, 2026, at 6:00 p.m., at the Dow Academic Center at Brazosport College. The dinner and program provide a forum for conveying appreciation for the work of ISD administrators and counselors who collaboratively work with Brazosport College to support college readiness and student success. Members of the Board of Regents are invited to attend. 
 

6.M. 2026 Career Fair. Brazosport College will host its 32nd annual Career Fair on Wednesday, April 1, 2026, at the Dow Academic Center at Brazosport College. The event serves approximately 1,500 juniors from partner ISDs, as well as private, online, and homeschool students. Students will hear from a variety of speakers sharing career information about business, construction, manufacturing, IT, choosing a college and career path, joining the workforce, and more. In addition to hearing from speakers, students will participate in a vendor fair, where they can engage with over 50 community partners. This year’s event will feature interactive questions for students to reflect on their learning and future career paths. This tradition is a collaborative effort among Brazosport College, the ISDs, businesses, industry, and civic organizations. We are grateful to all who participate in making this event successful each year.
 

6.N. 2026 Commencement. Commencement exercises for the 2025-2026 academic year are scheduled for Saturday, May 9, 2026, in the Dow Academic Center at Brazosport College. The two ceremonies are scheduled to begin at 10:00 a.m. and 2:00 p.m. The college will host a lunch at Gator Hall for faculty, staff, commencement guests, and board members in between the two ceremonies.
 

6.O. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

Policy CAIC (LEGAL) Ad Valorem Taxes: Selection and Duties of Chief Tax Officials
Policy CAID (LEGAL) Ad Valorem Taxes: Appraisal District
Policy CAK (LOCAL) Appropriations and Revenue Sources: Investments
Policy CAL (LEGAL) Appropriations and Revenue Sources: Sale, Trade, or Lease of College-Owned Property
Policy CAM (LOCAL) Appropriations and Revenue Sources: Grants, Funds, Donations from Private Sources
Policy CAN (LEGAL) Appropriations and Revenue Sources: Rentals and Services Charges
 

6.P. Brazosport College Calendar.  The Brazosport College Calendar for November 20, 2025, through January 24, 2026, is attached.
 

7. Reports/Presentations
 

7.A. Endowment Investment Update. Mr. Shannon Willems, AB Bernstein, will provide information on the performance and allocation of the College endowment funds. Included is Mr. Willems’ presentation.
 

7.B. Quality Matters (QM) Presentation.  The Provost and Director, Center for Instructional Excellence, will provide a presentation on Quality Matters (QM) best practices for online courses.  Quality Matters supports institutions in enhancing the quality of online education and fostering innovation in learning environments.
 

7.C. Board Committee Reports.

1.) Finance Committee
 

7.D. President's Report.

1.)  College Update
2.)  Regents' Visibility
 

8. Unfinished Business
 

8.A. Proposed Amended Board Policy – CT (LOCAL) Intellectual Property.  The Sr. Vice President, Administration, requests the review of amended Policy CT (LOCAL).  The revisions to the policy better explain how the college’s intellectual property may be used, which includes revisions clarifying College District Ownership and Employee Ownership of intellectual property created by employees and the limitations on the Use of Copyrighted Works.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for second read and adoption.
 

8.B. Proposed Amended Board Policy – DEA (LOCAL) Compensation Plan.  The Sr. Vice President, Administration, requests the review of amended Policy DEA (LOCAL).  The revisions to the policy clarify the definitions under the College’s compensation plan.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for second read and adoption.
 

8.C. Proposed New Board Policy – DEAA (LOCAL) Compensation Plan: Incentives and Stipends.  The Sr. Vice President, Administration, requests the review of amended Policy DEAA (LOCAL).  The proposed new policy allows the President to recommend a stipend pay schedule as part of the annual compensation plan.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for second read and adoption.
 

8.D. Proposed Amended Board Policy – DH (LOCAL) Employee Standards of Conduct.  The Sr. Vice President, Administration, requests the review of amended Policy DH (LOCAL).  The revisions to the policy clarify the definitions for ethical conduct, misconduct by certain law enforcement personnel, alcohol and drugs and tobacco use.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for second read and adoption.
 

8.E. Proposed Amended Board Policy – DHB (LOCAL) Employee Standards of Conduct: Child Abuse and Neglect Reporting.  The Sr. Vice President, Administration, requests the review of amended Policy DHB (LOCAL).  The revisions to the policy clarify the reporting requirements and agencies for reporting child abuse and neglect of a child.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for second read and adoption.
 

8.F. Proposed Amended Board Policy – DIAB (LOCAL) Freedom from Discrimination, Harassment, and Retaliation: Other Protected Characteristics.  The Sr. Vice President, Administration, requests the review of amended Policy DIAB (LOCAL).  The revision to the policy redefines prohibited retaliation under the policy.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for second read and adoption.
 

8.G. Proposed Amended Board Policy – FAA (LOCAL) Pregnant and Parenting Students.  The Sr. Vice President, Administration, requests the review of amended Policy FAA (LOCAL).  The revision to the policy redefines the pregnant and parenting student liaison resource requirements and information posting requirements.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for second read and adoption.
 

9. New Business
 

9.A. Regents Awards Recipients.  Brazosport College is proud to recommended the inaugural Regents Awards for Faculty and Staff.  This prestigious award acknowledges two outstanding individuals whose dedication, innovation, and excellence in teaching, service, and commitment to student success exemplify the mission and core values of Brazosport College. The President would like to recommend the inaugural Regents Award for Faculty be awarded to Mr. Richard Birk and the Regents Award for Staff be awarded to Mr. Phil Robertson.  

It would be appropriate for the Board to approve this recommendation.
 

9.B. Vendor Approval.  Approval is requested for Brazosport College to spend over $100,000 with vendor Ex Libris. Brazosport College is not required to use competitive bidding for this procurement, as library books, periodicals, subscriptions, educational databases, and related library materials are considered exempt purchases.  To offset the cost, the Ex Libris agreement will replace the following vendors and services: SirsiDynix Horizon, OCLC WorldShare, and EBSCO Discovery Service.

It would be appropriate for the Board to approve this request.  
 

9.C. Board Policies.
 

9.C.1. Proposed Amended Board Policy – DGBA (LOCAL) Employee Grievances.  The Sr. Vice President, Administration, requests the review of amended Policy DGBA (LOCAL).  The revision to the policy redefines the grievance process by establishing clear procedures and definitions.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font.     

This proposed policy is presented for first read.
 

9.C.2. CL (LEGAL) Facilities Planning.  Senate Bill 8 from the Second Special Session becomes effective December 4, 2025. In addition to providing definitions, it requires community colleges to designate each multiple-occupancy private space for use only by individuals of one sex and to take every reasonable step to ensure an individual does not enter the wrong private space. SB 8 also provides for investigations by the attorney general, private causes of action, and civil penalties.

The policy revision is presented for informational purposes and no action is required.
 

9.C.3. Update 49 Board Policies.  The Sr. Vice President, Administration, in accordance with the Texas Association of School Boards Community College Services, presents the following LOCAL policy additions, deletions, or replacement recommendations under Update 49.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policies with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue font. These policies are presented for first read.
 

9.C.3.a. BCA (LOCAL) Board Internal Organization: Board Officers and Officials.  New recommended local policy language provides additional information about the selection of board officers and the duties and responsibilities of the officers.
 

9.C.3.b. BCAB (LOCAL) Board Officers and Officials: Duties and Requirements of Board President. Content of this policy has been moved to policy BCA as part of the reorganization and consolidation of policies related to board officers.  TASB recommends deletion of this policy.
 

9.C.3.c. BCAC (LOCAL) Board Officers and Officials: Duties and Requirements of Vice-President.  Content at this policy has been moved to policy BCA as part of the reorganization and consolidation of policies related to board officers.  TASB recommends deletion of this policy.
 

9.C.3.d. BCAD (LEGAL) Board Officers and Officials: Duties and Requirements of Secretary.  Language from this legal framework has been moved to BCA to consolidate content related to board officers and officials. TASB recommends deletion of this policy.
 

9.C.3.e. BCB (LOCAL) Board Internal Organization: Board Committees.  New recommended local policy language provides additional information about the formation and authority of board committees, which are committees composed exclusively of members of the board and make non-binding recommendations in an area of specified responsibility.
 

9.C.3.f. BCE (LOCAL) Board Internal Organization: Advisory Committees.  New recommended local policy language provides additional information about the formation and authority of advisory committees, which are mainly composed of college district staff, students, or community members and make non-binding recommendations to the board within an area of specified responsibility.
 

9.C.3.g. CG (LOCAL) Safety Program.  This is a new local policy that addresses the college’s Comprehensive Safety Program and the areas of responsibility for an administrator developing the program, as well as requirements regarding Information Management.  Language refers to guidelines and procedures for responding to disasters, fire safety and prevention programs, and safe instructional procedures and regulations regarding the responsibility of an administrator developing a Comprehensive Safety Program. References have been added to policies that provide more information related to emergency response procedures and the community college’s information security program.
 

9.C.3.h. CGF (LOCAL) Safety Program: Security Personnel.  Language from CHA has been moved to this new local policy to accommodate the reorganization of policies related to security personnel. Language has been added addressing an Interlocal Agreement for Mutual Aid and Body-Worn Cameras. Additional changes have been made for clarity. Additional pending revisions to this local policy from Update 47 have been incorporated.
 

9.C.3.i. CHA (LOCAL) Site Management: Inspections.  Language at this policy has been moved to policy CGF to accommodate the reorganization of policies related to security personnel.  TASB recommends deletion of this policy.
 

9.C.3.j. ECC (LOCAL) Instructional Arrangements: Course Loads and Schedules.  Recommended revisions reflect amendments to Coordinating Board rules for applying Exceptions to the limit of courses a student may withdraw from and to allow Appeals. Additional changes have been made for clarity.  Additional pending revisions to this local policy from Update 46 have been incorporated.
 

9.C.3.k. FLBC (LOCAL) Student Conduct: Prohibited Organizations and Hazing.  New recommended local policy language addresses campus hazing in response to the federal Stop Campus Hazing Act. Provisions have been added related to Hazing Prohibited, Reporting Procedures, Investigation of the Report, and Access to Policy, Procedures, and Related Materials.
 

9.D. Financial Report.  The financial statements for October 2025 are attached for your review.

It would be appropriate for the Board to accept the October 2025 financial statements.
 

10. Closed Session

The President requests a Closed Session as provided in the Texas Government Code, Section 551.074.   

For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.

A. To discuss positions on the Brazosport College Board of Regents.
B. Consultation with Board's attorney on policy updates.

Open Session

Action on Items Discussed in Closed Session

Consideration and action, if any, regarding items discussed in Closed Session (those listed under Closed Session in this notice).