September 15, 2025 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar’s Office reports the attached enrollment information for the Fall 2025 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report.  The Registrar’s Office reports the attached dual credit and concurrent enrollment report for the Fall 2025 semester.
 

6.B. Report of Taxes Collected.  Attached is the report of taxes collected for the month of August 2025.
 

6.C. Report of Unfilled Positions.  The Sr. Vice President, Administration, provides the attached report on vacant positions that are currently being advertised.   
 

6.D. Resignations and Retirements.  Pursuant to Board Policy DMD (Local), the President has accepted the written notice of resignation and retirement from the following contract-level employee:  

Karen Hall, Interim Director, Children’s Center
Dawn Moody, Manager, Strategic Initiatives
Dr. Baba Adam, Dean, PIER
Michael McIntosh, Associate Professor, Drama
Sahsa Tarrant, Director, Institutional Effectiveness
 

6.E. Fund Development Report.  The Sr. Vice President, Student Success and Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for September and October 2025.
 

6.F. Approval of the 2025-2026 SBDC Budget.  Attached is a communication from the Director, Small Business Development Center (SBDC), recommending a federal budget in the amount of $168,100 for the SBDC program for CY2026. 

The President, under authority granted by the Board, has approved this recommendation.
 

6.G. Student Success Center Annual Report 2024-2025.  The Director, Student Success Center, provides the Annual Report of the Student Success Center for 2024-2025.
 

6.H. CBIT Annual Report.  The Director, Center for Business/Industry Training, presents the attached annual report about current CBIT activities and plans for the future.
 

6.I. BC Foundation Scholarship Soiree.  The next biennial Scholarship Soiree, “Whimsical Wonder,” will be held on Friday, September 26, 2025, from 7:00 p.m. to 11:00 p.m. at the Dow Academic Center. Dow is the presenting sponsor, with Drew & Denise DeLaune serving as Honorary Chairs. Ryan Birdsong and Pinkey Hartline are the event chairs. Invitations were mailed in late July. A copy of the electronic invitation is attached. More information on the 2025 Scholarship Soiree, to reserve your table, or purchase raffle tickets, visit: www.brazosport.edu/soiree 
 

6.J. ACCT Leadership Congress.  The 2025 ACCT Annual Leadership Congress is scheduled for October 22-25, 2025, in New Orleans, Louisiana. The theme for the conference is Reimaging Community College: Innovation for a Changing World. Jason Cordoba, Jay Gibson, and Cheryl Sellers confirmed their attendance. If other Regents are interested in attending, reservations are to be made through Annaliza Gideon, Chief of Staff and Board Relations. More information on the ACCT Annual Leadership Congress can be found at: https://www.acct.org/events/acct-leadership-congress. 
 

6.K. President's Reception and Opening Concert.  The President’s Reception and Opening Concert for the Clarion is scheduled for Friday, November 14, 2025. The reception will begin at 6:00 p.m. and will be held in the Corporate Learning Center. The concert, featuring Neal McCoy, will begin at 7:30 p.m. The sponsor for the evening is BASF Corporation. Invitations will be extended to the Board of Regents by mail. 
 

6.L. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

The attached policies are CAA (LOCAL), CAAA (LEGAL), CAAB (LEGAL), CAD (LEGAL), and CAE (LEGAL).
 

6.M. Brazosport College Calendar.  The Brazosport College Calendar for October 11, 2025, through November 28, 2025, is attached.
 

7. Reports/Presentations
 

7.A. Facilities Master Plan Update.  The Sr. Vice President, Administration, and the Director, Facilities, will give a presentation and update on the Facilities Master Plan progress. 
 

7.B. President's Report.

1.)  College Update
2.)  Regents' Visibility
 

7.C. Board Committee Report.

1.)  Finance Committee
 

8. Unfinished Business
 

8.A. Proposed Amended Board Policy CD (LOCAL).  The Sr. Vice President Administration requests the review of amended Policy CD (LOCAL). This policy strengthens the college’s financial stability and preparedness by creating and maintaining designated reserve funds that are accessible only with full Board approval following review by the Finance Committee.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting.  Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for second reading and adoption.
 

8.B. Proposed Amended Board Policy CF (LOCAL).   The Sr. Vice President, Administration, requests the review of amended Policy CF (LOCAL). This policy is in accordance with S.B. 1173 which raises the local government competitive procurement threshold from $50,000 to $100,000.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.     

This proposed policy is presented for second reading and adoption.
 

9. New Business
 

9.A. Adoption of the 2025-2026 Tax Rate.  At the August 18, 2025, board meeting, the Board adopted the FY 2025-2026 budget of $70,500,000. The Board also proposed the no new tax rate of $0.278592, which is an increase of 3.65% above last year’s tax rate. 

It would be appropriate for the Board to adopt the attached resolution setting the tax rate for the tax year of 2025, which the college collects in FY 2025-2026.
 

9.B. Capital Budget Transfer Request.  Attached is a memo from the Vice President, Business Services & CFO, detailing the capital items and requesting approval to roll $156,478 in capital funds forward to FY 26 for these purchases. The President joins in this recommendation.

It would be appropriate for the Board to approve the rollover of capital funds.  
 

9.C. HRIS Paycom Contract Approval.  The Sr. Vice President, Administration, recommends approval of the contract with Paycom to replace the existing Human Resource Information System (HRIS).  This system will consolidate all HRIS functions into one system for HR & Payroll with one database that will increase efficiency and engagement.

The President joins in this recommendation.  It would be appropriate for the Board to approve the attached proposal/contract.
 

9.D. Hanover Research Contract. Brazosport College is undertaking a grant-funded project that requires specialized contractual services. Hanover Research has been identified as the recommended provider for this work. The anticipated contract value for these services is $197,000.

The procurement of these services does not require a formal bid process because Hanover Research is an awarded vendor under the 1GPA Purchasing Cooperative, which Brazosport College utilizes to streamline competitive procurement in compliance with Texas Education Code §44.031. 

It would be appropriate for the Board to approve spending over $100,000 with Hanover Research. 
 

9.E. Purchase of Heat Exchanger. In compliance with purchasing requirements, an RFP for a Heat Exchanger and installation services was issued on July 9, 2025. This project will replace outdated equipment in the BASF Center for Process Technology, strengthening the hands-on training environment for future process operators.

Two proposals were received and reviewed by a committee. Following evaluation, Modolith was identified as the recommended vendor.

The total proposed cost for the heat exchanger and installation is $120,000. Board approval is requested to authorize expenditures exceeding $100,000 with Modolith for this project.

It would be appropriate for the Board to approve the Heat Exchanger.
 

9.F. Board Policies.
 

9.F.1. Revised Board Policy – DGA (LOCAL).  The Texas Association of School Boards has requested a revision to DGA (LOCAL).  The recommended revision is non-substantive and simply identifies the campus academic departments whose members may comprise the Faculty Senate.  Board policy provides that new or amended policies are to be presented at one meeting and adopted at a subsequent meeting. Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in underlined red font.

The policy revision is presented for informational purposes and no action is required.
 

9.G. Personnel.
 

9.G.1. Employment of Sadé A. Walker.  Sadé Walker has been selected as the sole finalist for the position of Dean, Planning, Institutional Effectiveness, and Research.  Accordingly, the President recommends the hiring of Ms. Walker for the 2025-2026 academic year.  

It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

9.H. Financial Report.  The financial statements for August 2025 are attached for your review.

It would be appropriate for the Board to accept the August 2025 financial statements.
 

10. Closed Session

Adjournment to closed session pursuant to the Texas Open Meetings Act, Texas Government Code Sections 551.071, and 551.074 for the following purpose:

1.)  Discussion of Settlement of Injury Sustained on Campus – Amy and Robert Condon (Tex. Gov't Code 551.071) 

Open Session

Consideration and possible action regarding items discussed in Closed Session (those listed under Closed Session in this notice).