January 21, 2025 at 6:30 PM - Regular Meeting

1. Roll Call
 

2. Invocation
 

3. Approval of Minutes
 

4. Communications
 

5. Audience to Patrons and Petitions
 

6. Information Items
 

6.A. Enrollment Reports
 

6.A.1. Credit Students.  The Registrar’s Office provides the attached enrollment report for the Spring 2025 semester.
 

6.A.2. Dual Credit and Concurrent Enrollment Report. The Registrar’s Office provides the attached dual credit and concurrent enrollment report for the Spring 2025 semester. 
 

6.B. Report of Taxes Collected.  Please find attached the report on taxes collected for November and December 2024.
 

6.C. Report of Unfilled Positions.  The Vice President, Human Resources, provides the attached report on vacant positions that are currently being advertised.   
 

6.D. Resignations and Retirements.  Pursuant to Board Policy DMD (Local), the President has accepted the written notice of resignation and retirement from the following contract-level employees:  

Norma Reyes, Dual Credit Counselor
 

6.E. Fund Development Report.  The Sr. Vice President, Student Success and Advancement, provides the attached report on fund development activities of the Brazosport College Foundation for January and February 2025.
 

6.F. Financial Aid and Scholarships Annual Report 2023-2024. The Director, Financial Aid & Registrar, provides the Financial Aid and Scholarships Annual Report for 2023-2024.
 

6.G. Institutional Employment and Diversity Reports.  The Vice President, Human Resources, provides the attached 2023-2024 Institutional Employment and Diversity Reports.  
 

6.H. Report on Performance and Accountability.  The Vice President, Academic Affairs and Institutional Effectiveness, provides information on selected measures of College performance in the attached Performance and Accountability Report. 
 

6.I. Small Business Development Center Report.  Attached is a communication from the Director, Small Business Development Center, providing an annual update on activities supporting area small businesses.
 

6.J. Affidavits for Disclosure of Conflict of Interest.  Attached are the Affidavit Disclosing Substantial Interest in a Business Entity or Real Property, as defined in Local Government Code Sec. 171.002; the Affidavit for Disclosing Interest in Property under Government Code, Ch. 553, Subchapter A; the Affidavit for disclosing gifts exceeding $100 accepted from any vendor doing business with Brazosport College by Board members or any family member of a Board member, as defined in Local Government Code 176; and Board Policy BBFA (LEGAL) which provides additional information referenced in the disclosure affidavits.  

Affidavits for each Board member will be distributed at the meeting.  The affidavits will need to be completed and notarized following the meeting.  
 

6.K. Legislative Reception & Community College Day. The Texas Gulf Coast Community College Consortium Reception is scheduled for Monday, February 3, 2025, from 5:30 – 7:30 p.m., at the Bullock Texas State History Museum in Austin, TX, in conjunction with Community College Day scheduled for Monday, February 3, 2025, from 8:00 – 2:00 p.m. in Austin, TX. A group of students and staff sponsors from Brazosport College will be in attendance at Community College Day. Board of Regents are encouraged to attend. Reservations are to be made through Annaliza Gideon, Chief of Staff and Board Relations.
 

6.L. 2025 Board Workshop. As part of the College’s evolving planning process, the Board meets in an annual workshop to study information, measure progress toward milestones, and discuss future directions. 

The 2025 Board Workshop is scheduled for Friday and Saturday, February 7 – 8, 2025. Professional Development workshop sessions will take place on Friday from 11:30 a.m. – 4:00 p.m. in Gator Hall located in Bonnen Central Building. A Special Board Meeting will be held on Saturday morning, beginning at 8:30 a.m., in the Corporate Learning Center at Brazosport College. The Board meeting will provide an opportunity to review the College’s ten-year financial outlook and review and consider strategies and objectives for Brazosport College’s Strategic Plan Vision 2030. These workshop sessions will be held in person.
 

6.M. Brazoria County Day 2025.  Brazoria County Day will be held February 24-26, 2025, in Austin, TX. The schedule of events is attached. This year, the Alvin Community College Music Department will perform inside the Rotunda at the Texas State Capitol on Thursday, February 25th, at 12:00 p.m.
 

6.N. 2025 Board of Trustees Institute. The 2025 Board of Trustee Institute (BOTI), as part of the Texas Success Center, has been set for Thursday, February 27, 2025, and Friday, February 28, 2025, at the Westin Domain in Austin, TX. Two members of the Board of Regents are invited to attend, in addition to Dr. Vincent Solis, President. Reservations are to be made through Annaliza Gideon, Chief of Staff and Board Relations.
 

6.O. Counselor Administrator Dinner. The annual Counselor/Administrator Dinner is scheduled for 6:00 p.m., Thursday, March 6, 2025, at the Corporate Learning Center. The dinner and program provide a forum for conveying appreciation for the work of ISD administrators and counselors who collaboratively work with Brazosport College to support college readiness and student success. Members of the Board of Regents are invited to attend. 
 

6.P. 2025 Career Fair. Brazosport College will host its 31st annual Career Fair on Thursday, April 10, 2025. The event serves approximately 1,700 juniors from partner ISDs, as well as private, online, and homeschool students. Students will participate in two educational sessions on specific career areas, one skill-building session, and a vendor fair where students can engage with over 50 community partners. This year’s event will feature interactive questions for students to reflect on their learning and future career paths. This tradition is a cooperative effort between Brazosport College, the ISDs, business, industry, and civic organizations. We are grateful to all who participate in making this event successful each year. 
 

6.Q. 2025 Commencement. Commencement exercises for the 2024-2025 academic year are scheduled for Saturday, May 10, 2025, in the Dow Academic Center at Brazosport College. The two ceremonies are scheduled to begin at 10:00 a.m. and 2:00 p.m. The college will host a lunch at Gator Hall for faculty, staff, commencement guests, and board members in between the two ceremonies.
 

6.R. 2025 CCATT Annual Conference. The 2025 Community College Association of Texas Trustees (CCATT) Annual Conference has been set for Thursday, Friday, and Saturday, September 11-13, 2025, in West Lake Hills, Texas, at the Hotel Viata. Members of the Board of Regents are encouraged to attend with Dr. Vincent Solis, President. Registration for the conference is to be made through Annaliza Gideon, Chief of Staff and Board Relations.
 

6.S. Board Policy Review.  At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy.  It was suggested that a number of Board policies be included for review as part of each monthly agenda.  Questions regarding the referenced policy may be addressed to the President prior to the meeting for clarification and/or discussion.

Board Policy BA (LOCAL) Board Legal Status 
Board Policy BBA (LOCAL) Board Legal Status: Powers, Duties, Responsibilities
Board Policy BB (LEGAL) Board Members
Board Policy BBA (LEGAL) Board Members: Eligibility/Qualifications
Board Policy BBB (LOCAL) Board Members: Elections

 

6.T. Brazosport College Calendar.  The Brazosport College Calendar for January 24, 2025, through March 29, 2025, is attached.
 

7. Reports/Presentations
 

7.A. Anthology/SIS Update and Presentation.  The Chief Information Officer will present an update on the student information system Anthology.  
 

7.B. Endowment Investment Update.  Mr. Shannon Willems, AB Bernstein, will provide information on the performance and allocation of the College endowment funds. Included is Mr. Willems’ presentation.
 

7.C. President's Report.

1.)  College Update
2.)  Regents' Visibility
 

8. Unfinished Business
 

8.A. Proposed Amended Board Policy – FI (LOCAL) Solicitations.  The Vice President, Human Resources, requests the review of the amended Policy FI (LOCAL).  This policy establishes limitations on solicitation and sanctions on the sale or offer for sale of any property or service, whether for immediate or future delivery, and the receipt of or request for any gift or contribution by a student or registered student organization.

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for second reading and adoption.
 

8.B. Proposed Amended Board Policy – FM (LOCAL) Discipline and Penalties.  The Vice President, Human Resources, requests the review of the amended Policy FM (LOCAL).  This policy applies to a student on probation who shall be obligated to know if he or she has satisfied the conditions for continuing his or her education in the College District.  An ineligible student who registers with the College District shall be subject to dismissal with forfeiture of all tuition and fees.

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for second reading and adoption.
 

8.C. Proposed Amended Board Policy – FFDA (LOCAL) Freedom from Discrimination, Harassment and Retaliation, Sex and Sexual Violence.  The Vice President, Human Resources, requests the review of the amended Policy FFDA (LOCAL).  This policy addresses student complaints of sexual discrimination, sexual harassment, sexual assault, dating violence, domestic violence, and stalking perpetrated by students, employees, or third parties under the control of the College District. For legally referenced material relating to this subject, see FFDA (LEGAL).

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for second reading and adoption.
 

8.D. Proposed Amended Board Policy – FLA (LOCAL) Student Rights and Responsibilities:  Student Expression and Use of College Facilities.  The Vice President, Human Resources, requests the review of the amended Policy FLA (LOCAL).  This policy establishes procedures for the distribution and limitations of content of written or printed materials, handbills, photographs, pictures, films, tapes, or other visual or auditory materials not sponsored by the College District in addition to defining the use of facilities by students or registered student organizations.

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for second reading and adoption.
 

8.E. Proposed Amended Board Policy – FKC (LOCAL) Student Activities:  Registered Student Organizations.  The Vice President, Human Resources, requests the review of the amended Policy FKC (LOCAL).  This policy establishes that membership in an organization is limited to students, staff, and faculty and may become a registered student organization by complying with the registration procedures established by the dean of student success or designee.

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for second reading and adoption.
 

8.F. Proposed Amended Board Policy – FJ (LOCAL) Student Records.  The Vice President, Human Resources, requests the review of the amended Policy FJ (LOCAL).  This policy establishes that the College President shall develop and maintain a comprehensive system of student records and reports dealing with all facets of the College District program operation and shall ensure through reasonable procedures that records are accessed by authorized persons only, as allowed by this policy.

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for second reading and adoption.
 

9. New Business
 

9.A. Board Policies.
 

9.A.1. Proposed Amended Board Policy – AD (LOCAL) Educational Role, Mission, Purpose and Responsibilities.  The Vice President, Human Resources, requests the review of the amended Policy AD (LOCAL).  This policy redefines the college’s mission, vision and values for Vision 2030.  

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for first reading.  
 

9.A.2. Proposed Amended Board Policy – EE (LOCAL) Curriculum Development.  The Vice President, Human Resources, requests the review of the amended Policy EE (LOCAL).  This policy affirms the college’s commitment to the curriculum development process and that program development aligns with the Texas Higher Education Coordinating Board and Southern Association of Colleges and Schools Commission on College requirements.

Attached is a copy of the proposed amended policy with existing policy language appearing as regular text, deleted language appearing in red font with a line through it, and new language in blue.

This proposed policy is presented for first reading.  
 

9.B. Personnel.
 

9.B.1. Employment of Sarah Curie-Harrell, Director, Community Engagement and Apprenticeship.  Included in the agenda is a communication from the Vice President, Industry & Community Resources, recommending the hiring of Sarah Curie-Harrell to the position of Director, Community Engagement and Apprenticeship for the 2024-2025 academic year.   

The President joins in this recommendation. It would be appropriate for the Board to approve the contract for the period and conditions identified.  
 

9.C. Financial Report.  Please find attached the financial statements for November and December 2024.

I would be appropriate for the Board to accept the financial statements.
 

10. Closed Session

The President requests a Closed Session as provided in the Texas Government Code, Section 551.074.   

For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.

A. To discuss positions on the Brazosport College Board of Regents.

Open Session

Action on Items Discussed in Closed Session

Consideration and action, if any, regarding items discussed in Closed Session (those listed under Closed Session in this notice).